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10-18-2016 City Council Meeting HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 18, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, October 18, 2016 at 7:02 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, City Clerk Domeier, Planning and Development Director Elverum, Finance Director Harkess, Police Chief Johnson, Assistant City Manager Lenz, City Attorney Riggs and Public Works Director Stadler. ADOPT AGENDA Motion by Halverson. Second by Campbell. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PRESENTATIONS 111.1. Oath of Office— Brent Johnson City Manager Mornson introduced the new Hopkins Police Chief Brent Johnson. Mr. Mornson commented that Chief Johnson has 18 years of outstanding service with the Hopkins Police Department and is the leader that Hopkins needs. Mr. Mornson introduced Chief Johnson's family and thanked them their support. City Clerk Domeier issued the Oath of Office. Police Chief Johnson's son and wife pinned on his badge. Chief Johnson thanked the City Council for the opportunity to serve the City of Hopkins. He thanked members of the Hopkins Police Department, community and family for their support and he commented that he would use each day to enhance public service to the Hopkins community. On behalf of the City Council, Mayor Cummings welcomed Police Chief Johnson. CONSENT AGENDA Motion by Gadd. Second by Kuznia. Motion to Approve the Consent Agenda #1-7. 1. Minutes of the October 4, 2016 Regular Meeting Proceedings 2. Minutes of the October 4, 2016 Work Session following Regular Meeting Proceedings 3. Minutes of the October 11, 2016 Work Session Proceedings 4. Second Reading: Ordinance 2016-1114 Related to the Planning & Zoning Commission Establishment; (Memo) 5. Second Reading: Ordinance 2016-1115 Related to Medical Marijuana Distribution Facilities; (Memo) 6. Second Reading: Ordinance 2016-1116 Related to Floodplain Zoning Regulations; (Memo) 7. Proposed Parking Permit Fee Increases; (CR2016-111) HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 18, 2016 Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. 8. Minor Amendment to the Oxford Village Planned Unit Development (PUD) Agreement; (CR2016-108) Planning and Development Director Elverum gave an overview of the amendment to the Planned Unit Development for Oxford Village. The minor change to the project would include shifting the building to the east that would accommodate the future Blake Road project. The project developer came forward and gave an update on the Oxford Village project and thanked City of Hopkins staff. The tentative closing for the property is scheduled for November 22 with construction beginning November 28. Mayor Cummings asked about the buildings on the property. The properties are vacant and ready for demolition. The Hopkins Fire Department will be doing a training burn scheduled for November 3. Motion by Halverson. Second by Kuznia. Motion to Approve Resolution 2016-075, approving a minor amendment to the Oxford Village Planned Unit Development (PUD) Agreement revising the rear yard setback. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. Mayor Cummings commented that the new project would serve the City well. NEW BUSINESS VII.1. Award Sale of Bonds — G.O. Bonds Series 2016C; (CR2016-109) In addition to City staff, a representative present for the item was Stacie Kvilvang, Ehlers Inc. Ms. Kvilvang presented the results of the bond sale. Ms. Kvilvang discussed the highlights of the rating report and commented that the City of Hopkins maintained the Standard & Poors AA+ rating. Ms. Kvilvang reviewed the bids for the bonds and noted that the bonds were reduced due to receipt of a premium bid. Mayor Cummings thanked the Finance Department and Ehlers Inc. for their hard work and highlighted comments from the report assessment that stated the City of Hopkins has a strong economy, management and financial policies. Motion by Kuznia. Second by Gadd. Motion to Approve Resolution No. 2016-072 awarding the sale of General Obligation Bonds, Series 2016C, in the original aggregate principal amount of$2,805,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 18, 2016 Ayes: Halverson, Kuz ia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.5. Third Quarter 2016 Financial and Investment Report; (Memo) Finance Director Harkess reviewed the Third Quarter Financial and Investment Report with the Council. Ms. Harkess gave an overview of the General Fund revenues & expenditures, overview of the 2017 year-to-date grants received totaling $680,352, the Special Revenue Fund revenues, expenditures & financial position, an overview of the Enterprise Fund revenues, expenditures & financial position and the cash& investment balance & earnings as of September 30, 2016. Ms. Harkess reviewed upcoming projects including the decertification of the 2-9 TIF District (Oakes of Mainstreet)which will add value back on the tax base. Mayor Cummings thanked Finance Director Harkess for the report. ANNOUNCEMENTS • Hopkins Race & Equity Initiative Event at Hopkins Center for the Arts, 1111 Mainstreet: Monday, October 24 —6:30 p.m. • 2017 Burnes Park Improvements Public Meeting at Zion Lutheran Church Fireside Room, 241 5th Ave. N: Tuesday, October 25 —6 p.m. • Give Local Fundraiser at Pizza Rev, 525 Blake Road North: October 27 and 31, November 30 with a portion of the proceeds supporting local organizations. • Hopkins Farmers Market: Every Saturday through October 29— 7:30 a.m. to Noon. The City Council booth will be at the Farmers Market on October 29. • Absentee Voting at Hopkins City Hall: Monday through Friday until November 7— 8 a.m. to 4:30 p.m. • Hopkins Historical Society annual meeting Sunday, October 23, 2:30 pm at 907 Mainstreet. Tours will be given of the Masonic Lodge. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 7:52 p.m. OPEN AGENDA— PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATTEST: C(44'÷ rttpae Molly mmings, Mayor Am Domeier, City Clerk HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 18, 2016 VII.2. Award Sale of Bonds —G.O. Tax Increment Revenue Refunding Bonds, Series 2016D; (CR2016-110) Motion by Gadd. Second by Campbell. Motion to Approve Resolution No. 2016-073 a resolution awarding the sale of General Obligation Tax Increment Revenue refunding bonds, series 2016D, in the original aggregate principal amount of$3,540,000; fixing their form and specifications; and directing their execution and delivery. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.3. First Reading: Recommend Amending Section 715 of the Hopkins City Code Regarding Calculation of Winter Sewer Average; (CR2016-106) Finance Director Harkess gave an overview of the proposed changes regarding calculation and setting of the winter sewer average. Ms. Harkess commented that the new finance software needs to calculate an average and the lowest consumption is during the months of January, February and March. This average would become the maximum that low usage customers would pay on sewer. Staff would also set a winter average for those who are gone in the winter and for vacant or new properties. Ms. Harkess commented that residents with questions could contact the Finance Department. Motion by Campbell. Second by Kuznia. Motion to that the Hopkins City Council approve Ordinance 2010-1117 for first reading. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.4. Proposed Water Utility and Sanitary Sewer Utility Rate Increases; (CR2016-107) Finance Director Harkess gave an overview of the staff report regarding the proposed water and sanitary sewer utility rates. Ms. Harkess explained that the rate increases would support the long term needs of the water and sewer funds. The recommendation is for a tiered rate structure that would encourage conservation. Ms. Harkess provided an explanation of the three rate structure tiers and explained that the City would begin an extensive communication outreach to customers. Mayor Cummings asked about the type of rate structures that other cities have in place. Ms. Harkess commented that the neighboring cities have a tiered rate system and that the structure is encouraged as a conservation effort by the Department of Natural Resources. Motion by Kuznia. Second by Halverson. Motion to Approve Resolution No. 2016-071 increasing water and sanitary sewer rates effective January 1, 2017.