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11-05-03The Canvassing Board met in the Council Chambers of the Hopkins City Hall on _ November 5, 2003. Present were Mayor Maxwell and Council Members Brausen, Jensen, Rowan, and Johnson. Mayor Maxwell called the Canvassing Board to order at 7:23 p.m. The number of registered voters at 7:00 a.m. on Election Day was 8,830. The Mayor's office and two seats on the City Council were on the ballot. In the Mayor's race, there was one candidate, Eugene "Gene" Maxwell, the current mayor. In the City Council race, there were three candidates, Diane Johnson, current City Council Member; Jay M. Thompson; and Cheryl Youakim. The number of votes each candidate received was: Mayor Eugene "Gene" Maxwell 797 City Council Diane Johnson 601 Jay M. Thompson 544 Cheryl Youakim 394 Canvass Board Member Jensen moved and Member Brausen seconded a motion to declare Eugene "Gene" Maxwell with 797 votes as the winner of the Mayor's race; also declaring Diane Johnson with 601 votes and Jay M. Thompson with 544 votes as winners of the City Council Race. Member Rowan moved and Member Johnson seconded a motion to adjourn the Canvassing Board. The motion was approved unanimously. A regular meeting of the Hopkins City Council was held on November 5, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Stadler, J. Anderson, Kurtz, and City Attorney Jerre Miller. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:36 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS Kim Tsoukalas, 1222 Wagon Wheel Road, appeared before the Council. Ms. Tsoukalas is the St. Paul Winter Carnival's current Klondike Kate. Her reign will end in January, when a new Kate will be chosen. Ms. Tsoukalas will then become one of seven active Kates that do many events through out the year. As the Current Kate, November 5, 2003 City Council Meeting Minutes Page 1 Ms. Tsoukalas has made over 275 appearances since last January. Ms. Tsoukalas sang Happy Birthday to Mayor Marcwell. III. PRESENTATION There were none. IV. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Robert Hatlestadreported that the Commission reviewed three items. The applicant withdrew a side yard variance request for The Hitching Post. The Hitching Post project will be completed without a variance. The Commission held a public hearing on the East End Overlay District. Three people came forward. The item was continued to the November meeting. The Commission discussed the site plan review ordinance. The site plan review process would take the place of the conditional use permit. A public hearing will be held on the proposed ordinance at the November meeting. 2. Chemical Health Commission Bert Schmidt reported that the Commission held a meeting on November 3`'. Jessica . Kemmer reminded everyone that Chemical Health Week is November 17 through 21 . Several events will take place at the high school through out that week. Ms. Kemmer also presented the final draft of the Reduce the Use Action Plan Worksheets. The worksheets contained the comments from the Steering Committee. The Commission discussed the comments. Kathy Magdal is now in all nine 5"' grade classes co-teaching Project ALERT, a drug awareness program. Kids seem more receptive to this program than they were to CounterAct. The commission discussed ways to enhance public visibility with the goal of drawing residents to become active in the Commission. Teen Alone will be sending a representative to the December Meeting. The Commission discussed the legislation to change legal alcohol limits for driving from 0.10 to 0.08. V. CONSENT AGENDA 1. Minutes of October 21, 2003, City Council Meeting 2. Minutes of October 14, 2003, City Council Work Session 3. Minutes of October 21, 2003, City Council Work Session November 5, 2003 City Council Meeting Minutes Page 2 4. Minutes of October 28, 2003, City Council Work Session _ 5. Ratify Prior Month's Disbursements Council Member Rowan made a correction to the October 21, 2003 City Council Meeting Minutes. The minutes stated that Mayor Maxwell stepped down. The do not state that Mayor Maxwell returned. Council Member Johnson moved and Council Member Brausen seconded a motion to approve the Consent Agenda as amended. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. PUBLIC HEARING There were none. VII. NEW BUSINESS 1 . Approve Feasibility Report and Order Public Hearing, 2004 Street Improvements (CR2003-163) At the September 16, 2003, meeting, the City Council authorized city staff to prepare a feasibility study concerning street and storm sewer improvements on 151 St N from 17`h Ave N to 215f Ave N. John Anderson reviewed the findings of the study and outlined the schedule which includes conducting a public improvement hearing on December 2, 2003. 70% of the street costs is proposed to be assessed to the benefiting properties. This area includes those properties bounded by 17`h Avenue N., 2nd Street N., 21~` Avenue N., and the alley north of Mainstreet. The calculated assessment rate exceeds the assessment cap amount, therefore the project is proposed to be assessed at the assessment cap rate of 524.85 per front foot based on the previous three similar projects. A neighborhood meeting was held on October 291h. Seventeen residents attended. The comments were mostly positive. Council member Jensen noted that a number of responses to the questionnaire have been submitted with specific questions and asked if these residents have been contacted with answers. Mr. Anderson replied that staff can prepare answers to general questions and distribute that along with the notice of the public hearing. Mr. Stadler said staff will contact those residents who have specific questions by phone. Mr. Mielke asked if staff felt that inflation should be accounted for in the calculation of the assessment cap. Mr. Anderson responded that the current assessment policy November 5, 2003 City Council Meeting Minutes Page 3 does not specifically mention accounting for inflation and therefore the recommended __ cap on this project does not included inflation. Mr. Stadler responded that it may be prudent to included an inflation factor on projects in the future. Mayor Maxwell noted that with this action the City is not obligated to proceed with the project. In fact the city is not obligated to proceed until a construction contract is approved by the city council. Council Member Rowan moved and Council Member Brausen seconded a motion to adopt Resolution 2003-101, Resolution Ordering Public Improvement Hearing, 2004 Street and Utility Improvements, City Project 2003-10. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Minnesota Metro Public Safety Radio Project Budget (CR2003-161 In July, 2003, the City Council approved the City's participation in the Minnesota Metro Public Safety Communications System and the acquisition of the equipment necessary to do so. Staff has worked with the Metropolitan Radio Board's consulting engineer and Hennepin County Sheriff's Radio personnel to draft a preliminary implementation and equipment specification plan. A structural engineering study was conducted on the existing tower to determine if the tower is sufficient to support the addition of a microwave dish. Staff has applied for available state and federal funding available for the project. The City has been awarded 5169,400 in Homeland Security monies to go toward the purchase of mobile and portable radio equipment and accessories. The estimated total cost of the project is 5900,298. At this time, there are sufficient funds in the Equipment Replacement Fund to pay for all anticipated expenditures for the project. The City may have to pay for project expenses up front and be reimbursed at a later date. Council Member Jensen moved and Council Member Brausen seconded a motion to authorize the proposed budget and proceed with the acquisition of equipment necessary for the 800 MHz radio system. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Professional Services Agreement, Radio Systems Upgrade (CR2003-162) For the two-way radio communications system upgrade related to the migration to use of the Minnesota Metro Public Safety Radio System, the City needs to acquire the services of a registered professional engineer to assist in the development of final design and equipment details. Mr. Ronald Vagemast provided engineering services during the preliminary feasibility study for the project. Mr. Vagemast is a registered engineer with considerable knowledge of the Minnesota Metro Public Safety Radio Project. The fee is 524,000. November 5, 2003 City Council Meeting Minutes Page 4 Council Member Johnson moved and Council Member Brausen seconded a motion to authorize the City of Hopkins to enter into a professional service agreement with Ronald Vegemast Engineering, Inc. to provide engineering services for the 800 MHz radio project. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Facilities Project Update Steve Stadler, Director of Public Works, reviewed the budget status of the project. Currently, the project has used about $40,000 of the 5900,000 contingency budget. Mr. Stadler showed photos of the stages of work at the various facilities. Dave Chase, Kraus Anderson Construction, the project manager, appeared to inform the Council of the schedule for completion of the project. Mr. Chase also spoke of a few problems that have come up and of how they have been dealt with. No action was taken. VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:43 p.m. Respectfully Submitted, erry O rmaier, City Clerk ATTEST: Eu n .Maxwell, Mayor November 5, 2003 City Council Meeting Minutes Page 5