12-01-00A regular meeting of the Hopkins City Council was held on February 1, 2000, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Jensen, Hesch, Johnson, and
Brausen. Also present were staff members Mielke, Genellie, Parsons, Stadler,
Kerrigan, Hartshorn, Gessele, Yager, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:22 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none
III. REPORTS -COMMITTEES/COMMISSIONS
1 . Park Board
Mark Kuhl said that on January 24t`' the Park Board reviewed the amendments of
section 830 of the City Code. Mr. Kuhl said that they discussed the use of tobacco
and alcohol at Central Park by organized adult baseball teams and the use of alcohol
in other parks by permit. They also discussed the Skateboard Park. It will be located
close to the Depot Coffeehouse. The proposed schedule is that paving and fencing
will be completed by April 1st and the park will be opened by June 15t. Council
Member Jensen asked if the Board could be notified when the tobacco and alcohol
issues are brought back to Council so that they might attend that meeting with
comments.
2. Zoning and Planning Commission
Ross Bartz said that at their January 25th meeting, the Commission reviewed the draft
of the Institutional Zoning Ordinance. Some Commission members are having second
thoughts about combining the CUP and Institutional Zoning Ordinance. The item was
continued until the Commission and City Council meet jointly on February 22nd
Council Member Jensen asked if a copy of the City Council Work Session Minutes
from the meeting-that the Council last discussed the issue could be distributed to
both Council and Commission Members.
IV. CONSENT AGENDA
1. January 18, 2000 Regular City Council Meeting Minutes
2. January 4, 2000 Work Session Minutes
3. Ratification of Prior Month's Disbursements
4. Approve Miscellaneous License Applications
5. Approve Special Parking Permit Policies (CR2000-20)
6. 1999 Budget Carryovers and Adjustments (CR2000-21)
February 1, 2000 City Council Meeting Minutes Page 1
7. Hennepin County Recycling Grant Application (CR2000-16)
8. Approve Encroachment Agreement, KMC Telecom II, Inc. (CR2000-18)
Council Member Johnson asked what the net effect of the 1999 budget carryovers
and adjustments will have on the 2000 budget. Lori Yager said that there will be an
increase in revenues and expenditures of $45,000.
Council Member Hesch asked if the Council had reviewed and approved of all of the
budget overages. Ms. Yager said that most departments did not know that they
were over budget until all of the expenditures had come in. In most cases other areas
in the departments had enough funds available to cover those situations, meaning
that the overall budget was not over. Money was taken from the contingency fund
to cover the MIS overage. That overage was expected.
Council Member Maxwell asked if there have been problems with the parking policy.
Mr. Hartshorn said no. On a few occasions, these particular questions had come up
and staff did not know how to answer, because the situations were not addressed by
the policy. Now they will be.
City Manager Mielke said that the Parking Taskforce has not completed their final
report to the Council and that they are still working out some issues and
recommendations. Mayor Maxwell said that they should be scheduled after the
March or April Work Session.
Council Member Jensen moved and Council Member Hesch seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
V. PRESENTATION
1. US Census (CR2000-19)
Jim Parsons said that the year 2000 Census will provide crucial information for
decades to come. The primary concern is for the City to support the Census in
reaching those who do not fill out the forms and return them. Mr. Parsons introduced
Becky Fredrick from the Census Office in Edina. Ms. Fredrick said that $185 billion
in federal, state, and local funds will be allocated based on the information gathered
through the census. By law the information about residents by name cannot be
shared with other government agencies for enforcement purposes. The information
about individuals is private. Ms. Fredrick said that they are promoting awareness of
the Census and that they are recruiting workers to gather the information. Council
Members discussed putting articles in the newsletter, sending letters in the utility bills
and sending letters of endorsement by HRA and Hop-A-Ride with the Census
information.
February 1, 2000 City Council Meeting Minutes Page 2
Council Member Hesch moved and Council Member Jensen seconded a motion to
approve support for the Year 2000 U.S. Census, to encourage all Hopkins residents to
cooperate with the census effort and to assist the Census Bureau in enumerating
hard-to-reach groups of people in Hopkins. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch,
aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
VI. OLD BUSINESS
1 . Authorize Feasibility Study, Year 2000 Alley Improvements (CR2000-17)
Jim Gessele said that alleys are reconstructed either because the residents petition it
or because the City identifies the need. State Statute requires a 4/stn vote to order
the feasibility study. There are five alleys left that have not been reconstructed. The
two alleys are those in the 100 block of 17tH/18tH Avenues North and the 10 block of
7tH and Stn Avenues North. Mr. Gessele said both are being reconstructed because of
problems with maintenance and drainage. The funding will be 80% from
assessments and 20% from the Storm Sewer Utility Fund. Mr. Gessele reviewed the
schedule.
Council Member Johnson moved and Council Member Brausen seconded a motion to
adopt Resolution 2000-04, Resolution Ordering Preparation of Feasibility Report -
Alley Reconstruction Project 2000-02. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye;
Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
VII. NEW BUSINESS
1. Approve Revision to City Code, Updated State Building Code and Permit
Fees (CR200O-15)
Jim Genellie said that Minnesota Statutes require that all communities that enforce a
building code use the State Building code. Communities cannot be more or less
restrictive than the State Code. The code has been updated by the State and must
by-adopted by the City to be properly enforced. The fee schedule for the 1997
Uniform Building Code has also been revised.
Council Members discussed the fee schedule. Mr. Genellie said that he will bring
them a comparison of the two fee schedules for the second reading.
Council Member Jensen moved and Council Member Brausen seconded a motion to
approve for first reading, ordinance 2000-838, and ordinance amending section 400
of the Hopkins City Code and adopting the latest edition of the State Building Code.
A poll of the vote was as follows: Council Member Brausen, aye; Council Member
February 1, 2000 City Council Meeting Minutes Page 3
Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
2. Approve Budget For Purchase of Network Server
Lori Yager said that the current data storage capacity of the server is inadequate and
that there is a lack of processing power for running programs and printing. Anew
server would resolve these issues. Ms. Yager said that one solution is to combine
three years of network budgets to provide enough funds to purchase the server or,
another solution is to increase the 2000 budget by S 10,000 to provide the funds.
Ms. Yager said that the impact on the equipment replacement plan is very small.
Council Member Jensen moved and Council Member Hesch seconded a motion to
approve a budget adjustment of S 10,000 in the Equipment Replacement Fund to
purchase a network server. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
Mayor Maxwell announced the Caring Youth Recognition will be on February 10th at
the Minnetonka Community Center. Mr. Maxwell also commended Bobbie Hartfiel for
the hard work that she has done on this event.
VIII. ADJOURNMENT
There being no further business, Council Member Johnson moved and Council
Member Jensen seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 8:35 p.m.
Respectively S 'tted,
r
erry O rmaier, City Clerk
ATTEST:
Eugene J. axwell, Mayor
February 1, 2000 City Council Meeting Minutes Page 4
COUNCIL MEMBERS