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11-07-01 Canvassing BoardThe Hopkins City Council met as the 2001 Election Canvassing Board. Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and Johnson. The meeting was called to order at 7:30. City Clerk, Terry Obermaier reported that 2, 403 votes were cast, 2,341 in person and 62 by absentee. Vote totals were as follows: For Mayor Eugene Maxwell 2016 Write-in 61 For City Council Rick Brausen 1012 Bruce J Rowan 736 Kristi Halverson 677 Jay M Thompson 596 Peggy Cyr 496 Koreen Bowers 316 Write-in 20 Council Member Jensen moved and Council Member Hesch seconded a motion to adopt resolution 2001-82, declaring the winning candidates to be Eugene Maxwell, Mayor and Rick Brausen and Bruce Rowan, City Council. The Canvassing Board was adjourned. A regular meeting of the Hopkins City Council was held on November 7, 2001, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and Johnson. Also, present were staff members Mielke, Stadler, Kerrigan, Bot, Yager, Strachota, Hartfiel, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:35 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS -COMMITTEES/COMMISSIONS Jay Thompson congratulated the winning candidates. The Commission discussed the waiver of plat at 318 Tyler. The Commission recommended approval. The next item of discussion was a variance request at 101 Interlachen. That was tabled to allow November 7, 2001 City Council Meeting Minutes Page 1 the Commission time to discuss the set backs for an enclosed porch versus an open porch. The third item was a continuation of the discussion of zoning amendments. A joint meeting with the City Council will be held on November 27th to review what the Commission has done. IV. CONSENT AGENDA 1. Minutes of October 16, 2001, City Council Meeting 2. Minutes of October 23, 2001, City Council Work Session 3. Minutes of October 30, 2001, City Council Work Session 4. Ratify Prior Month's Disbursements 5. Second Reading of Ordinance for Moratorium -East End Study (Memo) 6. Approval of Request for Funds -MRAC Grant (CR2001-182) In response to Council Member Jensen's request, Jay Strachota said that the MRAC Grant requires matching funds. Those funds will come from the Cable Fund. The money will be for increasing communications with customers. Council Member Johnson moved and Council Member Brausen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council IVlember Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PRESENTATION 1 . Housing Awareness Week Mayor Maxwell announced that November 17th through November 24th is Housing Awareness Week. VI. PUBLIC HEARING 1. 2002 Street and Utility Improvements (CR2001-179) Steve Bot said that the purpose of this public hearing is to order the project. The assessment hearing for the project will be held in the spring, after bids have been opened and reviewed. Mr. Bot reviewed the locations of the project. Marcus Thomas, Bolton and Menk, reviewed the scope of the project. The total estimated cost of the project is $1,287,104.50. The estimated amount to be assessed is $679,462.55. November 7, 2001 City Council Meeting Minutes Page 2 Mr. Bot said that he has received a petition from St Joseph Church to vacate 13tH Ave S, and that staff is recommending that the improvements remain on the project until a decision can be made on the vacation. Mayor Maxwell opened the public hearing at 8:00. Patricia Butler, Westbrooke Patio Homes, asked if the storm sewer that will be installed at Landmark Trail will be assessed to the individual homeowners in the association or if the association will be billed for the improvement. Mr. Stadler will look at the development agreement with the association. Ms. Butler also asked how long access will be a problem, as they have a seal coat project of their own that has been put off. Mr. Bot said there will be no impact on access. Ms. Butler asked if the sidewalk will be continued. Mr. Thomas answered that it will be. Roger Rienstra, 15t Ave N/12tH, said that he has a rental property at that location and that the property has already been assessed for two street projects. This is the third. Staff explained the policy for the assessments of Streets. It is not unusual for properties to receive three assessments. Joan Moran, 137 12tH Ave S asked if the residents are being assessed for the bike trail. Staff answered no, they will not. Ms. Moran said there is nothing wrong with 12tH Ave N. Mr. Bot answered that there are no improvements scheduled for 12tH Ave N, but for 2"d St N. .Paul Jayson questioned access to 2"d St and the policy. Staff explained that access is not the only criteria. Mr. Jayson also questioned the sidewalk installation. Mr. Thomas said that it will be further reviewed in the final design process. In answer to Mr. Jayson's question about drainage at the end of the alley between 1 1tn and 12tH Ave S, Mr. Thomas said that catch basins will be added at that site and grading will be done to improve the drainage. Andrea Ahern, 12Cr 1 1 t" Ave said that the assessment will be difficult for them. While there is a deferment for the elderly, there is not a deferment for stay-at-home moms. Ms. Ahern questioned the interest rate when the assessment is financed on the tax roll. Joe King, 530 1 1 to Ave S., said that he owns a business at that location. Business is not as good as it was eighteen months ago. Mr. King also asked that the Council reconsider the interest rates that are being charged. Council Member Brausen moved and Council Member Hesch seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:35. November 7, 2001 City Council Meeting Minutes Page 3 Council Member Brausen said that he would welcome a meeting between the Council and the board of St. Joseph's Church. Staff will arrange the meeting. Steve Bot reviewed the schedule of the project. The City Council briefly discussed the interest rates on the assessments. Council Member Brausen moved and Council Member Jensen seconded a motion to adopt Resolution 2001-84, Resolution Ordering Improvement. After Public Hearing, 2002 Street and Utility Improvements, City Project 01-10, and companion Resolution 2001-83, stating City's intent to sell revenue bonds to fund this project, and authorize the Mayor and City Manager to enter into an agreement with Bolton and Menk, Inc. for engineering services related to the 2002 Street and Utility Improvement Project and revisions to the Excelsior Boulevard agreement to include Milwaukee Street and the Hopkins Skate Park Parking Lot. Also, direct staff to look at current interest rates for assessment purposes, organize a meeting with St. Joseph's Church and neighboring residents, and readdress the sidewalks for final design. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1 . Approve Waiver of Plat, 318 Tyler (CR2001-180) Jim Kerrigan said that Mr. Healy would like to divide the lot into two lots. Both lots will have the required square footage. The Zoning and Planning Commission approved the waiver with the conditions that are listed in the resolution. Mr. Healy came forward to answer questions. Council questioned the location of utility lines. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 01-85, approving a waiver of plat at 318 Tyler Ave N. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve the Sale of Refunding Bond (CR2001-181) Lori Yager said that the action is to approve the sale of 53,755,000 General Obligation Refunding Bonds to refund 5810,000 of G.O. Improvement Bonds, 51,605,000 of G.O. Storm Sewer Revenue Bonds, and 51,300,000 Park and Recreation Facility Refunding Bonds. The sale occurred today with the City saving more than anticipated. In October the savings was approximately 51 10,000. The November 7, 2001 City Council Meeting Minutes Page 4 actual savings with the sale was approximately $190,000. Mr. Mielke said that Evensen Dodge Inc. has done an outstanding job. Council Member Hesch moved and Council Member Johnson seconded a motion to adopt resolution 2001-86, awarding the sale of $3,755 General Obligation Refunding Bonds for refunding 5810,000 of 1992 G.O. Improvement Bonds, $1,605,000 of G.O. Storm Sewer Bonds and 51,300,000 of G.O. Park and Recreation Facility Refunding Bonds. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Council Chambers Video Projection Equipment Improvements (CR2001-184) Bobbie Hartfiel said that the current presentation, sound and broadcast systems were installed when City Hall was remodeled ten years ago. Some of the equipment is beginning to show age and is become outdated. The City hired Electronic Interiors to do a partial analysis on the current presentation/projector situation. They suggested the purchase of two new video projectors and a computer scan converter. A scan converter will allow quality computer presentations and graphics. Two companies submitted bids. Moorehead Media was the lowest bid at 520,499.84. The funds have been brought forward from past years in the Cable fund. Council Member Johnson moved and Council Member Jensen seconded a motion to approve Moorehead Media's Alternate Three, to replace and update the video/broadcast projector and presentation equipment in the City Council Chambers. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Recycling Rate Increase (CR2001-183) Lori Yager said that staff is proposing a 50.50 per month increase (51 .50 per quarter) in the recycling fees. The present rate of 52.25 per month has been in effect since 1995 and is not paying for the cost of the program. Council Member Jensen moved and Council Member Brausen seconded a motion to adopt Resolution 2001-87, which increases the recycling utility rate effective on billings rendered from and after January 1, 2002. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. November 7, 2001 City Council Meeting Minutes Page 5 Steve Mielke announced that the offices will be closed on Monday November 12 to commemorate Veterans' Day and on Thanksgiving Day and the Friday after. VIII. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:13 p.m. Respectively Submitted, v erry maier, City Clerk ATTEST: Eugene J. M~well, Mayor November 7, 2001 City Council Meeting Minutes Page 6 COUNCIL MEMBERS