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02-03-04A regular meeting of the Hopkins City Council was held on February 3, 2004, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Thompson, and Johnson. Council Member Rowan was absent. Also, present were staff members Mielke, Genellie, Kerrigan, J. Anderson, N. Anderson, Reid, and City Attorney Jerry Steiner. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS Jeff Beck, 22 5th Ave S, had questions concerning the past improvements that were made at Westbrooke Patio Homes and the Valley Park Condos. III. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Jeff Paul reported that a meeting was held on Tuesday, January 27th. The Commission discussed the Eisenhower amended CUP request. They will meet all conditions. The Commission recommended approval. The Commission also reviewed concepts for the Cornerstone Group. The Cornerstone Group is proposing a mix of retail, town homes, and lofts across the street from the Marketplace lofts. IV. CONSENT AGENDA 1. Minutes of January 20, 2004 City Council Meeting Minutes 2. Ratify Prior Month's Disbursements 3. Approve Met Council Grant for Hop-A-Ride (CR2004-14) 4. Renew HCRRA Lease Agreement (CR2004-18) 5. Miscellaneous Licenses Issued Rebecca Ramsden came forward. Ms. Ramsden and her husband Ramie own the new Cold Stone Creamery ice cream store. They will open on Friday, the 6th. Their grand opening will be on Valentine's Day. Mayor Maxwell welcomed them to the community. February 3, 2004 City Council Meeting Minutes Page 1 Council Member Brausen moved and Council Member Thompson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. OLD BUSINESS 1. Amend CUP for Eisenhower Sign (CR2004-17) Last fall, a conditional use permit was approved for a monument sign at Eisenhower. Since that approval, the zoning code was amended to allow automatic changing signs in the institutional zoning district. The School District would now like to add the automatic changing sign to the monument sign. The Zoning and Planning Commission recommended approval. Council Member Thompson moved and Council Member Brausen seconded a motion to adopt Resolution 2004-7, approving to amend the conditional use permit for the monument sign and add an automatic changing sign area at Eisenhower Community Center. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Concept Review, Halley Condo Project (CR2004-15) The applicant, Halley's Custom Homes, Inc. is proposing to construct 21 for-sale, two bedroom condos north of the Hopkins Methodist Church located on Highway 7. The Methodist Church is located on the south side of the site. A parking lot is located on the north side of the site. The church does not need the additional parking. The building would be three stories high and have underground and surface parking. The condo price range would be from 5300,000 to 5500,000. The building will be for residents over 55. Nelson Berg was present to represent the Church. Michael Halley reviewed the elevations and concept. Tom Goodwin, Sr. Planner for Schell and Madson, answered questions about the design, parking and drainage. The Council and applicants discussed the parking requirements, the width of the access rights-of-way, the City's pump house, trees between the site and the golf course, set backs from the Golf Course, and green spaces. February 3, 2004 City Council Meeting Minutes Page 2 • Mayor Maxwell stated that he would like more research on other sites available for this type of project, not being sure that this is a direction he would like to go if there are more parcels like this one in the City. Mr. Halley responded that the only other possibility was the old Synagogue. The Council discussed parking for the church site and parking agreements with the new development and the school, as well as the current membership numbers at the church. Council Member Brausen, Thompson, and Johnson indicated that they liked the project for this site. Jim Benshoof, Benshoof and Associates, came forward and stated that he had been retained by the City to do traffic reports for the project and that the process is underway, but at this time did not have enough information to report. The project will require rezoning, completion of the traffic study, and an amendment to the Comprehensive Plan. No action was taken. 2. Concept Review, Cornerstone/Hopkins Honda (CR2004-16) Hopkins Honda has purchased the former Knox site with the plans to relocate Hopkins Honda to that site. The relocation will remove Hopkins Honda from Mainstreet. The site on 5th and Mainstreet will become a smaller franchise. The area occupied by Honda on 6th And 7th Aves will be available for redevelopment. Cornerstone Group is proposing to redevelop the Hopkins Honda area on the north side of Mainstreet. The odd shape of the lots made it difficult to design. The Group is proposing 26 one and two bedroom units and 6500 square feet of retail along Mainstreet. Colleen Carey, owner of the Cornerstone Group, reviewed the just completed Marketplace Lofts project. They are just completing agreements for additional retail which will leave about 3,000 square feet to lease. There are three residential units left to sell. They consider this as phase II of the Marketplace Lofts project. Ms. Carey and Wayne Olson, project manager for Cornerstone, reviewed the elevations and site plan. February 3, 2004 City Council Meeting Minutes Page 3 The Council discussed traffic issues for 7th Ave, the use of the Rail Road Authority land that borders the site, the idea of residential use on Mainstreet, the balance of retail and residential in this type of a project and the timeline for the project. Overall the Council Members encouraged the project with further discussions of the design. 3. Authorize Final Payment, 2003 Street and Utility Improvements (CR2004- 10) The original construction contract is 5888,835.77. Supplement agreement No. 1 is in the amount of 515,941.40. The total project contract amount is 5904, 777.17. Due to savings realized by varying site conditions and assessment of liquidated damages to the street contractor, the final street construction project cost is 5877,047.21. The Railroad crossing final cost is approximately 5139,000, street lighting costs 581,800, and overhead costs of 5200,000 leave a total project cost of 51,297,847.21. This cost is slightly less that the amount in the feasibility study. Additional engineering services costs were the result of survey and acquisition of Rights-of-way for the project as well as the redesign of 2"d St N, reimbursable expenses and extended inspection and contract administration period due to construction delays. Construction delays were caused by Qwest's delay in completing their part of the project. Council Members asked if the City could recover some of the additional costs from Qwest in that their delay caused those additional costs. City Attorney Jerry Steiner stated that it might not be cost effective. Council Members stated that a letter should be sent to Qwest asking for the funds. Mr. Mielke said that this is the second project where the City has had to pay overages because of delays by Qwest. Staff will have discussion with the attorneys and will determine if action can be taken. Council Member Johnson moved and Council Member Thompson seconded a motion to adopt Resolution 2004-3, accepting work and ordering final payment, 2003 Street and Utility Improvements, City Project 02-10 and authorize staff to approve payment to Bolton and Menk, Inc. in excess of engineering services contract. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. u February 3, 2004 City Council Meeting Minutes Page 4 4. Report on Police Car Specifications (Memo) During the Budget process, questions came up about the cost of police vehicles and the operation of those vehicles. Staff was directed to study the options. Chief Reid explained the certification process of police vehicles. He outlined the needs of the department for space in the vehicles, the amount of equipment and weight of the equipment that is carried in the vehicles, the electrical needs for equipment in and on the vehicle, and the need to idle the vehicles when not in use to maintain temperatures of the equipment in the vehicles. Chief Reid also addressed the maintenance issues of midsize cars as opposed to full size vehicles that are equipped with the police packages and the resale value of the midsize vehicles as well as the resale value of the full size vehicles with the police packages. No action was taken. VII. ADJOURNMENT There being no further business, Council Member Thompson moved and Council Member Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at p.m. Respectfully Subm t erry Of~maier, City Clerk ATTEST: ~ ~~ Eugene .Maxwell, Mayor February 3, 2004 City Council Meeting Minutes Page 5