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04-20-99A regular meeting of the Hopkins City Council was held on April 20, 1999, in the Council Chambers of th Hopkins City Hall. Pres nt were Mayor Redepenning and Council Members Maxwell, Jensen, Hssch, and Johnson. Also present were staff members Mielke, Genellie, Kerrigan, Gessele, Elv rum, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Rsdspsnning called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There ware none. III. CONSENT AGENDA 1. April 6, Regular City Council Meeting Minutes • 2. Miscellaneous License Report 3. Appointment to Human Rights Commission, Deborah Schepers (Memo) 4. Approve Temporary 3.2 Beer License for Jaycees Mainstr+eet Days (CR99- 074) 5. Award Bid, 1999 Alley Reconstruction (CR99-075) 6. Approve Resolution Re~n~~~~ending Non-smoking Policy at Shady Oak Beach, CR99-077) 7. Approval of Pay Equity Implementation Report (CR99-072 8. Charter Language Regarding the Board of Equalization (Review) (CR99-076) Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of ~s vote was as follows: Council Member Maxwell, aye; Council Member Jensen, eye; Council Member Hesch, aye; Council M mbar Johnson, aye; Mayor Redepenning, aye. IV. PRESENTATION 1. Mainstreet Days B mie Braegelmann, Jennifer Miller and Jayson Gadd of ~e Hopkins Area Jaycees appeared to announce Mainstreet Days Celebration on Friday and Saturday, May 21'~ and 22nd. Ms. Brsegelmann listed the a 'ea that are to take place. April Z0, 1888, Repul~r City C uncN Me~tinp MinuaN ~ ~ 2. Westbrooke Patio Homes This item was added to the agenda. John Carr, Chaim~an of the Westbrooks Patio Homes Association Advisory Committ ,and Robin Ailanson, President of the Westbrooke Patio Homes Association, appeared to present a plaque to Karsten Elverum, Housing Coordinator for the City of Hopkins. Mr. Carr r vi wed the history of the conception and funding of Housing Improvement Ara 2 and Ms. Elverum's contribution to the process. Mr. Carr and Ms. Allanson then presented a plaque of appreciation to Ms. Elvenim for her ,,i~~~ ~. 3. Donations to fire Department David Klocsk, Hopkins Fire Departmenrt, appeared on behaff of Don Beckering, Chief of the Fire Department, to recognize and thank Civic Organizations from Hopkins for donations to the Fire Department. Mr. Klocek thanked Elks Lodge 2221 for the K-1200 saw that was donated. Ken Olson represented the Elks Lodge. Berme Braegelmann, Jennffer Miller, and Jayson Gadd roprosented the Hopkins Area Jayc es. Mr. Klocek thanked them for donating two AED (cardiac defibrillator) units. Kay ENiot, No~~rli~ns Lions Club, ssid that they began raising X23,000 for a thermal energy cam re four yssra ago. The Noontime Lions Club contributed the first $1,000 and from there it took three years to complete. Contributions were made by the Evening Lions Club, Hopkins Area Jaycees, Esgles, VFW, Masons, SuperValu, and others. Mr. Klocek demonstrated the camera and thanked the Noontime Lions and other organizations that contributed. Amy Klobuchar, newly elected Hennepin County Attorney, came forward and introduced h rs If to the Council. Ms. Klobuchar reviewed her goals for the County Attom y's office and reviewed their recent accomplishments. Ms. Klobuchar stressed her intentions of working closely with local government and school officials and being available for questions and comments. Mayor Redepenning thanked Ms. Klobuchar for attending the Hopkins City Council Meeting. V. PUBLIC HEARING 1. Proposed Uss of Grant Funds for the Local Law Enforcement Grant Program (CR99-073) Heather Alex said that the Bureau of Justice Assistance has approved the Police Department's application for Local Lew Enforcement Block Grant in the amount of ~ 13,005. The purpose of the grant is to reduce crime and improve public saf ty. The April 20. ~ 998. ii~pulr City Council M.sd~w Mr+ua. P~ 2 Police Department is proposing that the funds be used for the purchas of Vision Police Records Managem nt Syst m software. Ms. Alex said that the Advisory Board concurs with the department's recommendation and that a letter would bs sent soon to that effect. Mayor Redepenning opened the public hearing at 8:07 p.m. No one came forward. Council Msmbsr Maxwell moved and Council Member Hesch seconded a motion to clos the public hearing. The public hearing was closed by unanimous consent at 8:08 p.m. Council Member Johnson moved and Mayor Redepenning seconded a motion to approve the recommended use of funds for the 1998 Local Law Enforcement Block Grant towards the purchase of the Vision Police Records Management System. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hssch, aye; Council Member Johnson, aye; Mayor Rsdepsnning, aye. VI. OLD BUSINESS 1. Rear Yard Variance, Duffs Auto (CR99-0631 Jim Kerrigan said that this item was continued from the April 6"' Regular City Council Meeting where Council instructed staff to report findings of fact showing that a hardship exists. Mr. Carl Hanson, the applicant, is proposing cone-foot rear yard setback, allowing him to construct a building to bs used for auto repair. Council Member Hssch moved and Council Member Jensen seconded a oration to approv Resolution 99-26, approving a variance to albw for eons-foot resr yard setback. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, ay ; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. VII. NEW BUSINESS 1. Approve Contract with Vision Software for Police Department Computer Record System ICR99-040 H ether Alex said that ~e record management computer is scheduled for replacement according to the approved equipment replacement schedule. The present system is not Y2k compliant and cannot bs modified. Bids were solicited and after evaluation of the syst ms, staff selected Vision Softwaro as the product that best meets the department's needs. Council Members discussed the abil'~ty to share the system, and asked how long the company has been in existence and if the software has been tested and proven. Ms. AI x AprY Zo, 1898. R~pular City C uncN Me~inp Miwess P~p~ 8 said that the company has been in existence for several years and that although it is new in Minnesota, the software has been used in other parts of the Country for several years. Council Member Jensen moved and Council Member Johnson seconded a motion to approve purchase of V'~sion Records Management System. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Memb r Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 2. Kosovo Refugee Fundraiser at Hopkins Center for the Arts (Memo) Mr. Mielke told the Council that Barbara and Seamus Rea have approached the City to sponsor a fundreissr for Koso~ro refugees on May 16, 1999, at 7:00 p.m. at the Hopkins Center for the Arts. The event would bs a family event with one or two bands. Th funds would ba donated to an international relief agency. By sponsoring the event, the City fundraiser would save approximately 81,000. The night is not curr~tly booked and would not be preempting any other activity. Mr. Mielke said that a dear policy has not been d veloped on using City time at the HCA. Ths City could sponsor the event, but that will r quiro Council action. Council discussed the time freme, the need for a policy, the need to identify the int mational relief agency, and the liability and the amount of rssponsibil'rty assumed as the sponsoring agency. Council Member Jensen moved and Mayor Redepenning seconded a motion to sponsor the event contingent upon: (1) having the arrangements referred to and approved by the City Attorney in regards ~ romoving liability and responsibility from the City, end (2) having the relief agency named and approved by the City prior to ~e vent. A discussion followed. Council Member Maxwell called the question. A poll of the vote was as follows: Council Member Maxwell, nay; Council Member Jansen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redspenning, aye. The Council directed the City Manager to begin discussions with the HCA Operations Board on th policy for City time uses and to roport the progress at the July Work Session. Mr. Mielke stated that he would like to have Council rspres:..rt~lion at the meetings. Council Members Hssch and Jensen said they would be available. V. REPORTS -COMMITTEES/COMMISSIONS Council Member Johnson said that she attended a Raspberry Festival meeting end that they have approved the budget and finalized plans for the 1999 Raspbsny Festival. AprN Z0, 1898, Repulr CKy CouncN Me~trq Mtnuafs Pps4 Mayor Redepenning asked Council Memb rs to remember to turn in the evaluations of the City Manager by Fridsy. VI. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member Jensen seconded a motion to adjourn the meeting. Ths meeting was adjourned by unanimous consent 9:23 at p.m. Respectively Submitted, _ ~~ any ~ ~- : maier, City Clerk COUNCIL MEMBERS -.~_~, ~ -~ ~ ~ .-~ ~I J .. ~ I .r - . . ATTEST: L ~ ~- ~ - ~,A~a~lbs D~e~epenning, ~'ayor r AprN 20, 1958, iispulsr any Co~r~cN Meseliq Minutes ~ 6