06-16-98A regular meeting of the Hopkins City Council was held on June 16,1998, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and
Johnson. Also present were staff members Mielke, Genellie, Kerrigan, Gessele,
Yager, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Redepenning called the meeting to order at 7:39 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. CONSENT AGENDA
1. June 2, 1998 Regular City Council Meeting Minutes
2. Disbursements, Prelist 1040
3. Approve Appointments to Bosrds and Commissions (Memo)
4. Second Reading, Utility Billing Ordinance 98-8141Memo)
5. Adoption of Legislative Policy on Utility Billing (CR98-097)
6. Adoption of Legislative Policy on Data Practices (CR98-0931
7. Approve Temporary 3.2 Beer Lu:ense, Raspberry Festival, Hopkins Jaycees
(CR98-094)
8. Approve Consulting Services for Police Records Management System
(CR98-092)
9. City Council Approve Transferring Benshoof/Braver Property to HRA (CR98-
095)
Mayor Redepenning read the list of names of those who were being recommended for
appointment to boards and commissions. Council Member Johnson asked if Hopkins
Center for the Arts Board members had all received the oath of office and ,if not, if all
could do so.
Council Member Maxwell asked about the cost of the consulting services of item
eight.
Council Member Johnson moved and Council Member Jensen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously.
June 16, 1998 City Council Mesdnp Minubss p~ 1
IV. PRESENTATION
1. Ray Tuenge Jr., Lifesaving Award -Earl Johnson
Mayor Radepenning and Chief Earl Johnson presented Ray Tuenge Jr. with a
Lifesaving Award for administering first aid until paramedics arrived to an unconscious
victim, thereby saving his life.
2. American Legion Check to Police Department for Canine -Earl Johnson
Erv Maier, Judy Johnson, and Jim Terwedo of the Hopkins American Legion
presented a check in the amount of X4,800 to the Hopkins Police Department for the
purchase of a new dog for the canine patrol. ,
3. Elks Lodge 2221 Check to Police Department for Cops/Kids Fishing Program
- Earl Johnson
Ken Olson, Exalted Ruler, Dave Evans, Lyle Bladow, and Virgil Evanstad of the Elks
Lodge 2221 presented a check of X2,000 to the Hopkins Police Department for the
Cops and Kids fishing program.
4. Raspberry Festival Overview of Activities -
Nancy Rasmussen and Mike Tait of the Raspberry Festival announced that the theme
for this years Raspberry Festival is "Feeling Great in 98'. Ms. Rasmussen gave a
brief overview of the plans for the festival while Mr. Tart handed out buttons and
"Berry-Barry".
V. NEW BUSINESS
1. Traffic Consultant, County Road 73 and 5 Task Force (CR98-099)
Steve Mielke told the Council that in 1997 they directed the formation of a task force
to review and advise the City Council on matters relative to pedestrian, vehicular, and
bicycle movements through and around the intersection of County Roads 73 and 5.
The task force has met twice and is ready to consider alternative design options and
would like professional assistance. They requested an X8,000 budget to hire a
consultant to move forward with design.
Council Member Maxwell moved and Council Member Johnson seconded a motion to
approve a budget of up to X8,000 from the general fund contingency or from
municipal state aid for purposes of hiring a consultant to assist the County Roads 73
and 5 Task Force. A poll of the vote was as follows: Council Member Maxwell, aye;
June 16, 1888 City Council Me tiny Minutes ~ 2
Council Member Jensen, aye; Council Member Hesch, aye; Council Member
aye; Mayor Redepenning, aye. The motion carried unanimously.
2. Present Storm Water Report, Problem Area 5 (CR98-098)
Jim Gessele told Council that on November 5, 1997, they adopted an action plan to
address last summer's storm and sanitary sewer problems. The plan requires the City
to confirm that the proposed 6"" Avenue storm sewer project will improve drainage in
the alley between 8~' and 9~' Avenues North and 2"~ and 3'~ Streets North. Mr.
Gessele introduced Michael Foertsch, RCM, who presented the results of the study.
Mr. Foertsch said that the 6"' Avenue project will not improve dreinage in this alley.
Staff requested approval of a 82,500 expenditure for additional engineering services
to develop plans and cost estimates for options that would solve flooding problems in
area five.
Several resid~ts commented on the problems. Ths Council assured the residents
that they would be kept informed about this project and any proposed solutions.
Council Member Maxwell moved and Council Member Jensen seconded a motion to
authorize additional engineering services fees to RCM Associates in an amount not to
exceed 82,500 for additional work on storm drainage problem area 5. A poll of the
vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye;
Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye.
The motion carried unanimously.
3. Presentation of Year-end Financial Report (Memo)
Lori Yager told the Council that once again the City of Hopkins received the
Certificate of Achievement for Excellence in Financial Reporting from the Government
Finance Officers Association for the 1996 Comprehensive Annual Financial Report.
Ms. Yager complemented the former Director of Finance, John Schedler, for the job
well done and introduced Steve Liable from the audit firm of Peat Marwick. Mr.
Liable gave a brief summary of the 1997 Comprehensive Annual Financial Report and
said that the city is in very good financial order.
There was no action.
Council Member Hesch left the meeting at 8:38 p.m.
June 18, 1996 City Council Mesdnp I1Ainutes ~ 3
4. Approve Plans and Order Bids, Miscellaneous Storm Sewer Projects Areas 3
and 4
Mr. Gessele told Council that they had previously authorized plans for storm sewer
related issues that came about subsequent to flooding in the summer of 1997. Mr.
Gessele presented plans of phase one for area 3, increasing the inlet capacity of the
alley and said that phase two would have to be done after the Shady Oak Pond outlet
is created. The total cast of the project is estimated at 55,000 for area three and
531,500 for area four.
Council Member Johnson moved and Council Member Maxwell seconded a motion to
approve plans and authorize bids for the construction of storm sewer projects Areas
three and four as part of Project 97-15. A poll of the vote was as follows: Council
Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye;
Mayor Redepenning, aye. The motion carried unanimously.
5. Storm Sewer Utility Rate Increase (CR98-096)
Lori Yager told the Council that an increase of 50.60 per residential equivalency
factor, per quarter is necessary to continue maintaining and upgrading the storm
sewer system in Hopkins. Ms. Yager said that the last increase to the Storm Utility
Fund was implemented in 1993. The projects resulting from flooding due to storms
• last summer have left the Storm Sewer Fund with a negative working capital balance.
Ms. Yager said that an increase will be needed every two years through the year
2004 to maintain the system.
Council Member Maxwell asked if all residents and businesses could be notified
before the first bill. Mr. Mielke answered that a notice could be placed in the Sun
Sailor and that a printed statement could be put on the utility bills.
Council Member Maxwell moved and Council Member Jensen seconded a motion to
adopt Resolution 98-036 which increases the storm sewer utility rate by 5.60 per
residential equivalency factor, per quarter. A poll of the vote was as follows:
Council Member Maxwell, aye; Council Member Jensen, aye; Council Member
Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously.
6. Approve Engineering Services Storm Water Management Plan Update
(CR98-062)
Mr. Gessele told the Council that this item came up at the same time as the areas
were identified as problem flood areas. At that time, staff asked Council to delay this
item because of the cost involved with the storm sewer projects. Mr. Gessele said
that now, because of the time requirements imposed by law, this plan should be
completed.
June 16, 1998 City Council Meeting Minutes Page 4
Council Members discussed the issues of time and if the plans for improvements
being done at this time would be a part of that plan. 'Mr. Gessele said that no, the
plan would identify other issues such as water quality.
Council Member Johnson moved and Council Member Maxwell seconded a motion to
authorize an agreement with RCM Associates to update the City's Storm Water
Management Plan. A poll of the vote was as follows: Council Member Maxwell,
aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor
Redepenning, aye. The motion carried unanimously.
7. Minnehaha Creek Request to Appoint Liaison (Memo)
Steve Mielke told the Council that an audit of the Board was done because of
discontent of member Cities. The district reorganized the way they will deal with
information. They will have staff to staff communication and Board to Council
communication. Pam Blixt has been appointed to be the board liaison from
Minnehaha Creek Watershed District to the City of Hopkins. The Watershed District
has requested that the Council appoint a liaison to the Board.
Council Member Maxwell moved and Council Member Jensen seconded a motion to
Inform Minnehaha Creek Watershed District that the Mayor is an appropriate contact
for the board manager should an issue arise, and that daily activities will flow through
the City staff. If the Nine Mile Creek Watershed District request a similar relationship,
they will be informed as well. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor
Redepenning, aye. The motion carried unanimously.
V. REPORTS -COMMITTEES/COMMISSIONS
There were none.
June 16, 1998 City Council Meeting Minutes Page 5
` VI. ADJOURNMENT
•
•
There being no further business, Council Member Maxwell moved and Council
Member Johnson seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 9:17 p.m.
Respectively Submitted,
Terry 0 maier, City Clerk
ATTE
Charles D. edepenning, Mayor.
June 16, 1998 City Council Meeting Minutes
Page 6
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