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12-03-96A regular meeting of the Hopkins City Council was held on December 3, 1996 in the Council Chambers of Hopkins City Hall. Present v~rere Mayor Redepenning, Council Members Maxwell, Hesch, Johnson and Jensen. Also present were staff members Mielke, Genellie, Stadler, and City Attorney Jerre Miller. I. OPEN AGENDA -PUBLIC COMMENTS/CONCERNS , There were none. II. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:33 p.m. III. CONSENT AGENDA 1. November 19,1996 regular meeting minutes 2. Disbursements, Prelist 1002 3. Approve 1997 miscellaneous license renewals 4. Approve 1997 liquor license renewals (CR96-195) 5. Approve 3.2 beer license, St. Joseph Church annual dinner (CR96-196) 6. Award Hop~--Ride bid (CR96-194) 7. Approve waiver of plat, 103J105 Minnetonka Mills Road (CR96-199) 8. Approve consultant services agreement, Bolton & Menk, Inc., First Street North (CR96-197) 9. Board and commission liaison appointments (Memo) Council Member Hesch asked about the payments to social service agencies on the prelist. Steve Mielke said they are the second half year payments for 1996. Council Member Jensen asked about the service from Hop,A-Ride, saying she heard that the waits for a cab can be as long as two hours. Mr. Mielke said that staff would like to hear about any Complaints, so that they can be aged on. Council Member Johnson moved and Mayor Redepenning seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. N. OLD BUSINESS 1. Approve request for state aid variance, 17th~Avenue North parking (CR96-192) Deosrnber 3, 19A6 Coundl Mee~tln~ Steve Stadler stated that in 1966, when 17th Avenue North was originally constructed _ to its current width of 36 feet, parking was allowed only on the west side. Residents who live on the east side of the street have petitioned, Council to allow parking on their side of the street. Mr. Stadler said that MNDOT State Aid Office cannot administratively approve staft's~request for a variance. The request for variance will be " considered for approval at a December 12th Variance Committee Meeting and requires an approved Council resolution. Council Members discussed the possibility of having the issue on the agenda of two meetings to give the residents a chance to voice their opinions or the possibility of directing staff: to do a surrey oaf the residents on both sides of the street if the variance is approved. Mayor Redepenning asked Mr. Stadler if the petition asked for parking to be removed from the west side of the street. Mr. Stadler refen-ed to the petition and answered no, it requested sparking on the east side of the street. Council Member Johnson asked if the restrictions during peak time is required by MNDOT or if that is his decision. Mr. Stadler said that it is a safety issue and his request. Council Member Jensen suggested that if the variance is not granted, parking could be shared by both sides by alternating the side of the street to park on every other day. Council Member Hesch moved and Council Member Jensen seconded a motion to adopt Resolution 96-97, requesting a variance from State Aid standards to allow parking on both sides of 17th Avenue North from Mainstreet to ~0 feet north of 3rd Street North. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. V. NEW BUSINESS 1. Preliminary and final plat, Oaks of Mainstreet (CR96-198) Steve Mielke said that The Oaks of Mainstreet has been approved and is in the process of constructing 66 townhomes on the previous Pines Mobile Home Park location. Approval of the plat is the last approval of the process. The Zoning and Planning Commission recommended approval. Council Member Maxwell moved and Council Member Jensen seconded a motion to adopt Resolution 968, approving a preliminaryffinal plat for The Oaks of Mainstreet. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. -., 2. Approve site lease agreement, Moline tower antenna (CR96-191) American Portable Telecom has requested that the City lease space on the Moline water tower for the installation of antennas to support personal communication service. The lease is written for five years with an option for the lessee to renew three additional Deosrnber S. 1 A86 Coundl Mea~tlng Pais 2 five year terms. Council discussed the length of time on the lease and the amount of _ $10,800 per year. Council Member Maxwell moved and Council Member Johnson seconded a motion to table the item until the December 17th , 1996 meeting. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was canted unanimously. 3. Approve change order No. 9, Moline plant renovation (CR96-193) Steve Stadler explained that the original contract provided for the City crews to work with NSP in the installation of new underground electrical service and the pad-mounted transformer. It became increasingly difficult for staff to arrange the time with NSP to coordinate and schedule work and keep the project on schedule. As a result, more of the responsibility fell on the contractor. The change order increased the cost of the contract by $6,182, however, $6033 is a shift from NSP to the contractor. The actual increase of the cost of the project is $149.00: Council Member Maxwell moved and Council Member Jensen seconded a motion to authorize Change Order No. 9 as it relates to Moline Plant Renovation, Project No. 95-05. A poll of the vote was as follows' Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. 4. Discuss 1997 retreat Steve Mielke proposed Board and Commission involvement in the process of setting direction and goals for 1997. Council discussed holding meetings with the Boanis and Commissions prior to the retreat. Mr. Mielke suggested two meetings with the Boards and Commissions and possibly a surrey before the retreat. VIII. REPORTS - COMMITTEES/COMMISSIONS Council Member Johnson said that she and Jim Parsons had attended a meeting with the East End Neighborhood at Harley Hopkins on December 2. Thirty to forty people attended and issues and concerns v~ere discussed for about two hours. Council Member Jensen discussed her meeting with the Chemical Health Commission and told of the Commission's view on the proposed k-9 search of school lodce~s at the Hopkins High School. Mr. Mielke e~lained that a group of representatives from the area police departments and local school officals have been working on a way to remove drugs the schools. They are proposing a sean;h of lockers by a k-9 unit. A written proposal has not been submitted at this time. December S,1 Ag8 Coundl Meetlng Page S ' IX. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member Johnson seconded a motion to adjourn. The meeting was adjourned by unanimous consent at 9:12 p.m. R Ily S~ ~` ~ ~ , i / .,~ /~.~ Terry' '" i~aier, City Clerk ~~ COUNCIL MEMBERS j _ - y v ~, ~ ~ •c t ~ - .' ~ _i _ ~ _ A ~ ~-ST: Cherl~D~~ I '~~,_ ~9~ ~!~` V . December 3.1966 Coundl Meetlng Page 4