08-07-90A regular meeting of the Hopkins City Council was held on August 7,
1990. in the Council Chambers of Hopkins City Hall.
Present were Mayor Berg, Councilmembers Anderson, and Shirley.
Councilmembers Kritzler and Redepenning were absent. Also present
were City Staff Mielke, Harmening, Genellie, Thiel, Gessele, Kerrigan,
Max and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Berg called the meeting to order at 7:50 p.m.
II. CONSENT AGENDA
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APPROVAL OF THE JULY 17, 1990 REGULAR MEETING MINUTES
APPROVAL OF DISBURSEMENTS, PRELIST 842
APPROVAL OF MISCELLANEOUS LICENSES
AUTHORIZE ADVERTISING FOR 1991 HOP-A-RIDE BIDS
APPROVE CONTRACT FOR ENTRANCE SIGNS - JAYCEES
APPROVE TERMINATION OF TIF DISTRICT 2-2
CONSIDER ACTION - RESOLUTION ACCEPTING WORK - ALLEY IMPROVEMENTS
CONSIDER ACTION - ORDERING ASSESSMENT ROLL
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to approve all items on the Consent Agenda.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
IV. OLD BUSINESS
(a) CONSIDER ACTION - SECOND READING P.U.D. ORDINANCE
Staff recommended adoption of the following motion: Move to to
approve Ordinance #90-677 for second reading and order published.
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to approve Ordinance #90-677 for second reading and order
published.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
V. NEW BUSINESS.
(a) CONSIDER ACTION - ANNEXATION/DETACHMENT - STEINER PROPERTY
Staff recommended adoption of the following motion: Move to adopt
Resolution 90-82 "Resolution concerning Detachment of certain lands
within the City of Hopkins and to be annexed by the City of
Minnetonka."
August ~7, 1990
Page 2
Mr. Gessele explained the need for the detachment and annexation. The
Steiner property would benefit by having access to a road and
utilities. The City of Hopkins would benefit because of improved
traffic flow and the City of Minnetonka would benefit by being able to
use State Aid funds to construct the street.
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to adopt Resolution #90-82.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously..
(b) CONSIDER ACTION - CUP - MARCUS CORPORATION
The applicant requested that this item be continued. Councilmember
Shirley moved and Councilmember Anderson seconded the motion to
continue this item per applicant's request.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(c) CONSIDER ACTION - RESOLUTION APPROVING PLANS/SPECS AND ORDERING
BIDS - UNDERGROUND ALLEY ELECTRICAL
Staff recommended adoption of the following motion: Move that
Resolution #90-83, Approving Plans/Specifications and Ordering Bids
for Alley Underground Electrical Utilities, City Project 90-05, be
adopted.
Mr. Gessele reported to the Council that the estimated cost of this
project is $370,000. The project is scheduled to begin September 10
and be completed by November 1. All businesses have been notified and
there has been no objections to the project.
Mr. Anderson moved and Mr. Shirley seconded the motion to approve
Resolution #90-83 and Ordering Bids for Project #90-05.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(d) CONSIDER ACTION - RESOLUTION ORDERING PUBLIC HEARING FOR SPECIAL
ASSESSMENTS
Staff recommended adoption of the following motion: Move that
Resolution #90-87, setting a hearing date of September 4, 1990 at 7:30
p.m. on Proposed 1990 Assessments be adopted.
August ~'7, 1990
Page 3
After discussion, Councilmember Shirley moved and Councilmember
Anderson seconded the motion to approve Resolution #90-87 be adopted.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(e) CONSIDER ACTION - HOUSING STAFF REORGANIZATION
Staff recommended adoption of the following motion: Move to approve
reorganization of the staffing structure for the City's housing
programs and activities by creating a part-time Section 8 program
administrator and a full time Housing Coordinator.
On July 17, the City Council reviewed an outline of current housing
programs. The Council indicated an interest in expanding some of the
housing programs. Staff prepared a report to inform the Council of
staffing needs in order to carry out the Council's wishes concerning
the housing program.
After discussion, Councilmember Anderson moved and Councilmember
Shirley seconded the motion to approve reorganization of the staffing
structure for the City's housing programs.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
SPECIAL APPEARANCE
Mr. Blair, of the Chemical Health Commission, appeared before the
Council to request $1,000 to produce a ribbon which would be used in a
drug awareness program.
City Manager Mielke explained that the $1,000 would have to come from
the contingency fund.
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to approve the expenditure of $1,000 from the contingency fund
to produce the ribbon.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(f) CONSIDER ACTION - AUTHORIZE CHANGE ORDER AND BIDS PAVILION/ARENA
CONSTRUCTION
Staff recommended adoption of the following motion: Move to approve
bids totalling $61,951.00 and authorizing the Mayor and City Manager
to enter into contracts with the approved sub-contractors.
August ~7, 1990
Page 4
The City Council had approved initial sets of subcontractor bids for
the project amounting to $1,797,321. Staff requested the approval of
two additional subcontract bids, approving fourteen additions and one
deduct. This would result in a new total of $1,851,792.
After discussion, Councilmember Shirley moved and Councilmember
Anderson seconded the motion to approve the bids and authorizing the
Mayor and City Manager to enter into contracts with the approved
subcontractors.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(g) CONSIDER ACTION - AUTHORIZE BIDS - ICE RESURFACE MACHINE
Staff recommended adoption of the following motion: Move to Award the
bid for an ice resurfacing machine to Becker Arena Products for an
Olympia XII0 for $41,237.00.
Jon Thiel explained that the ice resurfacing machine was to be paid
for by the Hopkins Hockey Association, but that no formal agreement
had yet been reached with the Association.
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to Award the bid for an ice resurfacing machine to Becker Arena
Products contingent upon receiving a letter from the Hopkins Hockey
Association stating that they will pay for the machine.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(h) CONSIDER ACTION - AUTHORIZE BIDS - ACTIVITY CENTER & PUBLIC WORKS
Staff recommended adoption of the following motion: Move to approve
bids totalling $103,527.00 and authorize the Mayor and City Manager to
enter into contracts with the approved subcontractors.
Jon Thiel explained that the City Council had approved initial sets of
subcontractor bids for this project amounting to $563,315.61. Staff
recommended approving an additional subcontract bid, approving two
additions to bids and deleting one bid. This would result in a new
total of $561,267.61.
After discussion, Councilmember Shirley moved and Councilmember
Anderson seconded the motion to approve the bids and authorize the
Mayor and City Manager to enter into contracts with the approved
subcontractors.
A poll of .the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
A~%~st~ 7, 1990
Page 5
The City Council had approved initial sets of subcontractor bids for
the project amounting to $1,797,321. Staff requested the approval of
two additional subcontract bids, approving fourteen additions and one
deduct. This would result in a new total of $1,851,792.
After discussion, Councilmember Shirley moved and Councilmember
Anderson seconded the motion to approve the bids and authorizing the
Mayor and City Manager to enter into contracts with the approved
subcontractors.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(g) CONSIDER ACTION - AUTHORIZE BIDS - ICE RESURFACE MACHINE
Staff recommended adoption of the following motion: Move to Award the
bid for an ice resurfacing machine to Becker Arena Products for an
Olympia XII0 for $41,237.00.
Jon Thiel explained that the ice resurfacing machine was to be paid
for by the Hopkins Hockey Association, but that no formal agreement
had yet been reached with the Association.
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to Award the bid for an ice resurfacing machine to Becker Arena
Products contingent upon receiving a letter from the Hopkins Hockey
Association stating that they will pay for the machine.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
(h) CONSIDER ACTION - AUTHORIZE BIDS - ACTIVITY CENTER & PUBLIC WORKS
Staff recommended adoption of the following motion: Move to approve
bids totalling $103,527.00 and authorize the Mayor and City Manager to
enter into contracts with the approved subcontractors.
Jon Thiel explained that the City Council had approved initial sets of
subcontractor bids for this project amounting to $563,315.61. Staff
recommended approving an additional subcontract bid, approving two
additions to bids and deleting one bid. This would result in a new
total of $561,267.61.
After discussion, Councilmember Shirley moved and Councilmember
Anderson seconded the motion to approve the bids and authorize the
Mayor and City Manager to enter into contracts with the approved
subcontractors.
A poll of the vote was as follows: Councilmember Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
Aug~ast~7, 1990
Page 6
(1) CONSIDER ACTION - JOINT MEETING WITH ZONING & PLANNING COMMISSION
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to meet with the Zoning and Planning Commission at 5:30 on
September 25.
A poll of the vote was as follows: Councilmember~ Anderson, Aye;
Councilmember Shirley, Aye; Mayor Berg, Aye. The motion carried
unanimously.
VI. PUBLIC COMMENTS/CONCERNS
There were no public comments.
VII. REPORTS - COMMITTEES/COMMISSIONS
Mr. Shirley gave the name of a volunteer willing to work on the County
Road 3 beautification to City Manager Mielke.
Councilmember Shirley also requested that staff examine the
possibility of licensing tree trimmers~
VIII. ADJOURNMENT
Councilmember Shirley moved and Councilmember Anderson seconded the
motion to adjourn. The meeting adjourned by unanimous consent.
Res~ully s~~ted,
~/~nf Genellie, City Clerk
ATTEST:
Robert Anderson