03-06-07A regular meeting of the Hopkins City Council was held on March 6, 2007, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Thompson, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Reid,
Anderson, Bradford, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:39 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. OATH OF OFFICE
1 . Police Reserve Captain -Reid Elwood Peterson
Police Chief Craig Reid explained the role of the police reserves. Reid Peterson was
promoted to Captain. As Captain, Peterson will be the head of the Hopkins Reserves.
The previous promotion to Captain took place in 1995. The City Clerk administered the
oath of office. Captain Peterson's son, Officer Chris Peterson, pinned Captain Peterson's
badge. Captain Peterson stated that he was honored to work with the Hopkins Police
Department.
IV. PRESENTATION
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1 . Empty Bowls
Barb Westmoreland presented the 9t" annual Empty Bowls. The proceeds of the
fundraiser go to the ICA food shelf and the Hopkins Minnetonka Family Resource Center.
Ms. Westmoreland gave a brief history of the event and outlined the highlights of the
event to be held on March 20t" from 1 1 :00 a.m. to 7:00 p.m. This year, they have about
1,000 bowls. Mayor Maxwell thanked Ms. Westmoreland for her contribution in starting
and continuing the event.
V. REPORTS -COMMITTEES/COMMISSIONS
1 . Zoning and Planning Commission
Bob Hatlestad reported that the Zoning and Planning Commission discussed language for
changes to the zoning ordinance regarding junk vehicles in business districts. The
Commission also discussed language for changes to allowed CUPs in industrial districts.
March 6, 2007 City Council Meeting Minutes Page 1
VI. CONSENT AGENDA
1 . Minutes of February 20, 2007 City Council Meeting
2. Minutes of February 20, 2007 City Council Work Session
3. Minutes of February 27, 2007 City Council Work Session
4. Ratify Previous Month's Disbursements
5. Approval of State Contract Authorizing the Hopkins Fire Department to
Continue as a State of Minnesota Hazardous Materials Chemical Assessment
Team (CR2007-024)
6. Approve Driveway Easement -265 Holly Rd (CR2007-027)
7. Approve Train Switching Resolution (CR2007-027)
In response to the Mayor's question, Mr, Stadler stated that when Holly Rd was extended
south beyond the public right-of-way into an "Outlot" property. The residential properties
that were developed at the very south end of Holly Rd abut this city property and do not
abut apublic-right-of way. The perpetual easement is needed to allow a clear title
regarding access to the property at 265 Holly Rd.
Fire Chief Dale Specken came forward and explained that the current State contract for
the Chemical Assessment Team will expire on June 30t" of this year. The new contract
will be a five-year contract. The contract has been a benefit to the Hopkins Fire
Department. The State pays for training. Because of the contract Hopkins fire fighters
are trained to a higher skill level than they would be without the contract.
Council Member Youakim moved and Council Member Rowan seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VII. NEW BUSINESS
1 . Amended and Restated PUD/Development Agreement -Marketplace & Main
(CR2007-023)
In June of 2004 the City of Hopkins rezoned the former Hopkins Honda Body Shop and
used car sales lot to a Planned Unit Development (PUD) overlay zoning to facilitate the
redevelopment of the site into a mixed use (residential/commercial) development. At that
time, a PUD agreement was executed with Luther Companies. The agreement was
revised in the summer of 2006 to reflect the Cornerstone Group as owners. The PUD
agreement with the Cornerstone Group was approved by the City Council, but never
executed. Now, the Cornerstone Group is selling the site to Marketplace Holdings, Inc.,
(The Beard Group) and the agreement needs to be amended. Changes in the agreement
March 6, 2007 City Council Meeting Minutes Page 2
put the start date at no later than August 31, 2008 for phase one and no later than April
30, 2009 for phase two.
Council Member Rowan moved and Council Member Halverson seconded a motion to
approve the amended and restated PUD/Development Agreement between the City of
Hopkins and Marketplace Holdings, Inc. A poll of the vote was as follows: Council
Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Approve Xcel Energy Franchise Agreement (CR2007-028
In 1987, the City Council adopted a franchise ordinance for electric utility. That expires
on March 31, 2007. The proposed ordinance is also fora 20-year term and does not
have any significant changes from the previous ordinance.
Pat Cline and Michele Swanson, Xcel Community Relations Department, came forward to
answer questions. Mr. Cline stated that steps are being taken to resolve issues of
frequent outages in pocket areas of Hopkins. Mr. Stadler stated that he is not
comfortable with section 3.1 that states that Xcel will remove abandoned materials that
are "interfering with a City improvement project". He would like all abandoned materials
removed at the time of reconstruction regardless of whether or not they interfere with a
project. It was decided that language could be changed before the second reading.
Council Member Halverson moved and Council Member Rowan seconded a motion to
adopt Ordinance 2007-984, Electric Franchise Ordinance, for first reading. A poll of the
vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye;
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
3. Reject Bids, HVAC Upgrade Project (CR2007-026)
City staff has advertised for bids for replacement of existing oversized, 43-year old
heating and cooling equipment with a goal of reducing the energy consumption needed to
cool and heat City Hall. The Engineer's estimate for this project was $90,000 with a
project payback of 4 to 5 years. The lowest bid received was $159,000. It was
determined that costs could be reduced by clarifying several construction items and
changing equipment specifications to better match our existing HVAC control system,
with the result of reducing the construction costs to no more than $120,000. With the
increased cost, the estimated payback due to energy cost savings is 7 to 9 years. Staff
recommended re-advertising the project for bids.
Council Member Thompson moved and Council Member Halverson seconded a motion to
reject all bids submitted for City project 2006-18, City Hall HVAC Upgrade. A poll of the
vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye;
March 6, 2007 City Council Meeting Minutes Page 3
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
VIII. ADJOURNMENT
Mayor Maxwell reminded the public that the St. Patrick's Day parade will take place on
Saturday, March 17t" and Empty Bowls will be on March 20t".
There being no further business, Council Member Youakim moved and Council Member
Thompson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:15 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Euge e J. axwell, Mayor
March 6, 2007 City Council Meeting Minutes Page 4