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07-2-07A regular meeting of the Hopkins City Council was held on, July 2, 2007, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Youakim, Thompson, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Bradford, Anderson, Strachota, and City Attorney Wynn Curtis. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:33 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. OATHS OF OFFICE The City Clerk administered the oath of office to the following persons: Tony Hanlin, promoted to Police Captain, Stefanie Hennen, Police Officer, Sharon Paulson, Park Board Member. IV. PRESENTATIONS 1 . Congressman Keith Ellison Congressman Ellison thanked the Council for having him appear. He stated that good communication will be a large part of the success of his term. He spoke about his efforts on the Light-rail-transit, CDBG funds, the Glencoe switching station, Global warming and alternative energy, predatory lending practices, the telecommunication act, and elections. Congressman Ellison introduced Brian Elliot, his District Manager. 2. Raspberry Festival Dale Specken, Raspberry Festival Chair, announced the 73rd Annual Festival. The Festival will be held from July 1 1 t" through the 15t" this year. The Festival was reduced to five days this year. Coronations will be on Saturday. The parade will begin at 1 :00 on Sunday the 15t" July 2, 2007 City Council Meeting Minutes Page 1 V. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Kathy Newcomb reported that the Zoning and Planning held their meeting on June 26t". The Commission discussed the site plan review and variance for Oakridge Place Il. They added the condition that the number of rental units could not exceed ten percent. The Oak Ridge Country Club brought up issues which the Commission discussed. The Commission recommended approval of both items. VI. CONSENT AGENDA 1 . Minutes of June 19, 2007 City Council Meeting 2. Minutes of June 19, 2007 City Council Work Session 3. Minutes of June 26, 2007 City Council Work Session 4. Ratify Prior Month's Disbursements 5. Approve Appointment to Human Rights Commission, Jessica Bendtsen 6. Approve Penalty for Hopkins Tavern on Main (CR2007-060) 7. Approve Temporary 3.2 Beer License for Hopkins Area Jaycees, Raspberry Festival, Lot 300 (CR 2007-070) Council Member Halverson moved and Council Member Rowan seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. NEW BUSINESS 1 . Site Plan Review for Oakridge Place II (CR2007-067) In 2005, the applicant, Mike Halley, was approved to construct a 14 to 16 unit condo building on the property just west of condo building that Mr. Halley constructed north of the Unified Methodist Church. The proposed building will be located on the northeast side of Eisenhower Community site. The building would be four stories high and have underground and surface parking. The building would be marketed to independent seniors with a price range of $500,000 and up. In 2005, the City Council approved the preliminary plat, rezoning to R-5, a variance for a lot not to have frontage on a public right-of-way, a Comprehensive Plan amendment, and the site plan review. The site was rezoned and the plat was filed, but the site plan approval and the variance have expired. The applicant has filed for approval of these actions again. The only change is that the number of units has been reduced to 27. July 2, 2007 City Council Meeting Minutes Page 2 The plan is in compliance with the zoning and with the Comprehensive Plan. The Zoning and Planning Commission recommended approval. There were issues with the water supply as well as the location of a retaining wall that is to be constructed within a City easement. The City Council discussed access and was assured that the Association By-laws did not allow parking at the entrance. The Council expressed a concern that if the residents parked on the street where the width was 24 feet, fire trucks could not get through. City Planner Nancy Anderson answered that Benshoof did a parking review and reported that there are no traffic issues. The Council discussed drainage and the infiltration trench. Mike Halley came forward to answer questions. Mr. Halley said that the average age of their buyers is in the 70`s and that most are single. The project did receive approval from the Watershed District. All drainage will flow towards St Hwy 7. Wade Miller, Oak Ridge Country Club, came forward and stated that most of their concerns had been addressed in the requirements listed in the Council Report. A concern was raised regarding errant golf balls going onto the development with the result that residents would request that the Country Club alter the golf course. Mayor Maxwell stated that the Council is aware of the fact that the Country Club has been in existence since 1927, and that the intent of the Council is that approval of this development should not interfere with the golf course layout now or anytime in the future. Council Member Rowan moved and Council Member Halverson seconded a motion to adopt Resolution 2007-043, approving construction of condos on the property northeast of Eisenhower Community Center. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Variance -Frontage Oak Ridge Place II (CR2007-069) Access to the site has been reviewed and the Public Works Department has recommended that the site use the existing private road for access to the site. The proposed lot would not have access on a public right-of-way. July 2, 2007 City Council Meeting Minutes Page 3 The hardship that is unique to the property is that access would be provided through the private road, and Public Works believes that the construction of a public road, for the City to maintain, would not make sense. Council Member Thompson moved and Council Member Youakim seconded a motion to adopt Resolution 2007-044, approving a variance for a lot with no frontage on a public right-of-way for Oak Ridge Place II. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. City/School District Lease Agreement for the Hopkins Center for the Arts (CR2007-055) The Hopkins School District has been a Major Tenant of the facility since it opened in 1997. The District uses the facility for the purposes of artistic and cultural appreciation and education, student and staff training and assembly, and parent and community uses related to educational events and programs. The original lease was for ten years. The new lease agreement meets the needs of both the Genter for the Arts and the School District. The School District Board has approved the agreement and the attorneys for the City and District have both reviewed the agreement. Council Member Thompson moved and Council Member Halverson seconded a motion to approve the lease agreement between Hopkins School District 270 and the City of Hopkins for the leasing of the Hopkins Center for the Arts. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Award Bid for Carpet Replacement in the Hopkins Center for the Arts (CR2007-069) The carpet in the Hopkins Center for the Arts is ten years old and showing excessive wear in high traffic areas. The CIP included a carpet replacement project in 2006 in the main floor lobby. The project was delayed and staff is now requesting new carpeting in both the first and second floor lobbies. The second floor lobby was scheduled to be replaced in 2008. The CIP can absorb the impact of moving the funding for the second floor lobby carpet up one year. The project was bid, but only one bid was received. The Company, St. Paul Linoleum, bid the job below the project budget of $39,000. The bid is considered to be very reasonable. July 2, 2007 City Council Meeting Minutes Page 4 Council Member Halverson moved and Council Member Thompson seconded a motion to award a contract in the amount of $37,200 for the Hopkins Center for the Arts carpet replacement, Project 2006-16 to St. Paul Linoleum and Carpet Company. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Thompson moved and Council Member Youakim seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:59 p.m. Respectfully Submitted, Terry Obermaier, City Clerk ATTEST: Eug e J axwell, ayor July 2, 2007 City Council Meeting Minutes Page 5 COUNCIL MEMBERS