HRA Agenda Pkt 2020-03-04HOPKINS HRA
AGENDA
Wednesday, March 4, 2020
7:00 PM
THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE HRA MEETING
I. CALL TO ORDER
II. CONSENT AGENDA
1. Approve Minutes of the February 4, 2020, regular meeting
2. Approve Disbursements through February 20, 2020
Recommendation: Approve Consent Agenda
III. PUBLIC HEARING
1. 2020 Capital Funds Program (HRA2020-03)
Recommendation: Adopt Resolution No. 534, approving the 2020 Capital Funds Program
2. Hopkins HRA 5-Year PHA Plan and the Annual and Five-Year Action Plans (HRA2020-05)
Recommendation: Adopt Resolution No. 536, approving the 5-Year PHA Plan, Annual and Five-Year
Action Plans
IV. NEW BUSINESS
1. Public Housing Operating Budget (HRA2020-04)
Recommendation: Adopt Resolution No. 535, approving the Operating Budget for the period ending
3/31/21
V. ADJOURN
The Hopkins City Council Chambers are enabled with a hearing loop system and hearing amplification options are available.
Please notify staff for assistance.
MINUTES OF THE HRA REGULAR MEETING PROCEEDINGS
TUESDAY, FEBRUARY 4, 2020
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins Housing and
Redevelopment Authority was held on Tuesday, February 4, 2020 at 7:00 p.m. in the
Council Chambers at City Hall, 1010 1st Street South, Hopkins. Mayor Gadd called the
meeting to order with Commissioners Halverson, Hunke, Kuznia and Brausen attending.
Also present were Executive Director Mike Mornson and Assistant Executive Director
Kersten Elverum.
CONSENT AGENDA
Motion by Halverson Second by Beck
Motion to approve the Consent Agenda.
1. Approve Minutes of the January 7, 2020, regular meeting
2. Approve Disbursements through January 30, 2020
Ayes: 5. Nays: 0. Absent: 0.
Motion carried.
ADJOURNMENT
There being no further business to come before the HRA and upon a motion by
Brausen, second by Hunke, the meeting was unanimously adjourned at 7:01 p.m.
Jason Gadd, Chair
Michael J. Mornson, Executive Director
Accounts Payable
User:
Printed:
klindbery
2/25/2020 8:09 AM
Checks by Date - Summary by Check Date
Check No CheckDateVendorNameVendorNo Void Checks Check Amount
102 CENTERPOINT ENERGY 02/06/2020 0.00 3,662.4314878
170 ECM PUBLISHERS, INC.02/06/2020 0.00 59.5014879
141 GRAINGER 02/06/2020 0.00 74.2214880
110 HD SUPPLY FACILITIES MAINT 02/06/2020 0.00 332.0714881
4,128.220.00Totalfor2/6/2020:
106 C. NABER & ASSOCIATES 02/20/2020 0.00 331.0014882
1 CITY OF HOPKINS 02/20/2020 0.00 18,803.4314883
120 CITY OF HOPKINS 02/20/2020 0.00 2,532.8414884
184 KAYLE DIETRICH 02/20/2020 0.00 26.3714885
137 FINKEN 02/20/2020 0.00 15.6014886
141 GRAINGER 02/20/2020 0.00 380.2914887
142 HOME DEPOT CREDIT SERVICES 02/20/2020 0.00 263.7614888
122 MIDWEST MAINTENANCE & MECHANICAL02/20/2020 0.00 200.0014889
116 PLUNKETT'S PEST CONTROL 02/20/2020 0.00 30.0014890
147 VALUE PLUS FLOORING 02/20/2020 0.00 683.5214891
111 WASTE MANAGEMENT 02/20/2020 0.00 5,928.8014892
135 INTERSTATE POWER SYSTEMS 02/20/2020 0.00 578.0014893
203 SERVPRO OF MINNETONKA 02/20/2020 0.00 1,978.7414894
31,752.350.00Totalfor2/20/2020:
Report Total (17 checks): 35,880.570.00
Page1APChecksbyDate - Summary by Check Date (2/25/2020 8:09 AM)
March 4, 2020 HRA Report 2020-03
PUBLIC HEARING
2020 CAPITAL FUNDS PROGRAM
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 534, authorizing HRA
Board and Executive Director to accept and use the 2020 Capital Funds.
With approval of this motion, the HRA Board and the Executive Director will implement the
proper planning and procurement process to utilize the estimated $90,000 the HRA will receive
in 2020 Capital Funds from the U.S. Department of Housing and Urban Development.
Overview
The HRA was recently notified of the upcoming availability of the annual Capital Fund Program
for 2020. This year the exact allocation has not yet been determined. We plan to utilize the funds
to support the proposed work and Operations at Dow Towers. Possible projects include:
replacement of concrete and asphalt, parking lot repairs, roof and security system upgrades.
Primary Issues to Consider
Why do we need to act?
The guidance provided to the Hopkins HRA from the HUD field office indicates that a
resolution accepting and authorizing the use of these funds is now required.
Supporting Information
HRA Resolution 534
Alternatives
The HRA has the following alternatives regarding this issue:
1. Adopt Resolution 534, approving the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 534
RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF
2020 CAPITAL FUNDS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the “Authority”) operates a Low Rent Public Housing Program;
and,
WHEREAS, the Authority and the Department of Housing and Urban
Development will enter into a Capital Fund ACC Amendment for Fiscal Year 2020 for
the purpose of carrying out capital activities at Dow Towers.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the Authority to accept an estimated amount of
90,000 in Capital Fund Program funding and authorizes the use of such funds.
Adopted this 4th day of March 2020.
Jason Gadd, HRA Board Chair
ATTEST:
Stacy Unowsky, Executive Director
March 4, 2020 HRA Report 2020-05
PUBLIC HEARING
APPROVAL OF HOPKINS HRA 5-Year PHA PLAN and the ANNUAL AND
FIVE-YEAR ACTION PLANS
Proposed Action
Staff recommends approval of the following motion: Adopt Resolution 536 authorizing
approval of 5-Year PHA Plan, Annual Plan and the Five-Year Action Plan, and subsequent
submission to HUD.
Overview
The objective of the 5-Year PHA Plan is to provide information on policies, rules and
requirements concerning the PHA operations and programs. The objective of the Annual and
Five-Year Action Plans is to describe the plans for capital projects over the next five years. The
Plans detail the needs and the priorities for upcoming work and provide estimates for each.
Federal regulations were published regarding the format and timeline for submission of these
plans. The Department of Housing and Urban Development developed the template for all
Housing Authorities to use for electronic submission of the Annual and the Five-Year Action
Plans. We are to submit these plans and additional forms and paperwork following the approval
by the HRA Board.
Supporting Documentation
5-Year PHA Plan HUD 50075-5Y
Capital Fund Program—Five-Year Action Plan HUD 50075.2
HRA Resolution 536
Analysis
What type of plan will the Hopkins HRA need to submit?
The Hopkins HRA is required to submit the 5-Year PHA every five years. The updated Annual
and Five-Year Action Plans need to be submitted each year. This year, we made changes to the
plan from last year to reflect on upcoming work that we will complete in the next year. Last year
we were funded by MHFA to do a larger project that included replacement of the existing
exhaust and ventilation system, water softeners, water heating and exterior door. Several
additional items were discovered during that project and were added to work to be completed
this year. The previous year’s Capital Fund plans will be revised to accommodate this project
and other needs at Dow Towers. The shortfall in federal operating funds has been an ongoing
issue, and we are recommending a portion of the annual funds be designated to Operations.
Small HRAs are allowed flexibility in the use of capital funds. The projects listed in the 5-year
action plan are also updated to allow for work that is needed soon. We do change the timing on
this work occasionally based on actual costs or items that may be aligned with priorities
established by MHFA. The Five-Year Action plan requires HUD review and approval, prior to
the actual distribution of the 2020 Capital Fund Plans.
Alternatives
The HRA Board of Commissioners has the following alternatives available for addressing this
issue:
Adopt Resolution 536 and approve the 5-Year PHA Plan, Annual and Five-Year Action
Plans.
Continue for additional information.
Stacy Unowsky, Executive Director
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/30/2011
Page 1 of 6 form HUD-50075.2 (4/2008)
Part I: Summary MN 078
PHA Name/Number Hopkins Locality (City/County & State)Hopkins/Hennepin MN Original 5-Year Plan X Revision No:
A.
Development Number and
Name
Work Statement Work Statement for Year 2
for Year 1 FFY 2021
Work Statement for Year 3
FFY 2022
Work Statement for Year 4
FFY 2023
Work Statement for Year 5
FFY 2024
FFY __2020_____
B. Physical Improvements
Subtotal
Annual Statement 40,000 35,000 31,000
C. Management Improvements
D. PHA-Wide Non-dwelling
Structures and Equipment
20,000 35,000 29,000 50,000
E. Administration
F. Architect & Professional Fees 5,000
G. Operations 30.000 20,000 25,000 30,000
H. Demolition
I. Development
J. Capital Fund Financing –
Debt Service
K. Total CFP Funds
L. Total Non-CFP Funds
M. Grand Total 90,000 90,000 90,000 90,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 2 of 6 form HUD-50075.2 (4/2008)
Part I: Summary (Continuation)
PHA Name/Number Locality (City/county & State) Original 5-Year Plan Revision No:
Development Number Work Work Statement for
and Name Statement for FFY 2021
Work Statement for Year 3
FFY 2022
Work Statement for Year 4
FFY 2023
Work Statement for Year 5
FFY 2024
Year 1
FFY __2020_____
Annual
Statement
MN078001
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 3 of 6 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2020_____
Work Statement for Year
FFY 2021
Work Statement for
FFY 2022
Development Number/Name
General Description of Major Work
Categories
Quantity Estimated Cost Development Number/Name
General Description of Major Work
Categories
Qua
ntity
Estimated Cost
See
Annual
Statement
MN078001 Garage Floor & Sewer 1 6,000 Dwelling Exterior Doors 15 15,000
Dwelling Apt Doors 20 20,000
AC Sleeves 30 15,000
AC Sleeve Replacement 30 20,000
Replace Main Entry Door &
Operations Lump 30,000 Door Entry System 20,000
Hallway Carpeting 10,000 Hallway Paint 2 15,000
Common Area Light Fixtures 4,000 Operations 20,000
Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost 90,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 4 of 6 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year 2023 Work Statement for Year: 2024
FFY FFY
Development Number/Name
General Description of Major Work Categories
Quantity Estimated Cost Development Number/Name
General Description of Major Work
Categories
Quanti
ty
Estimated Cost
See
Annual
Statement
MN078001 Lever Lock Sets 30 6,000 Patch, Repair or Replace Roof 1 20,000
Apartment Doors 20 20,000 Apartment Doors 12 10,000
AC Sleeves 15 10,000
Carpet Hall 1 9,000 Carpet Hall 1 10,000
Security System 1 5,000 Comm Room Furnishings 20,000
Operations 30,000
Outdoor Patio Furniture & Replacement 15,000
Of Plants & Trees
Operations 25,000
Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost $90,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 5 of 6 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year Work Statement for Year:
FFY FFY
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See
Annual
Statement
Subtotal of Estimated Cost $ Subtotal of Estimated Cost $
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 6 of 6 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year Work Statement for Year:
FFY FFY
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See
Annual
Statement
Subtotal of Estimated Cost $ Subtotal of Estimated Cost $
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 536
RESOLUTION APPROVING THE HOPKINS HRA FIVE-YEAR PHA PLAN AND
ANNUAL AGENCY PLAN AUTHORIZING THE CHAIR AND EXECUTIVE
DIRECTOR TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION
TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins,
Minnesota, (the “Authority”) operates a low rent public housing program;
WHEREAS, the Authority, as a requirement of the Quality Housing and Work
Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and an
annual agency plan; and,
WHEREAS, the Authority has established a process to address the ongoing policy and
capital needs of Dow Towers and utilize the Capital Funds for these purposes and plan for
possible projects over the next five years by developing the five-year plan.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of Commissioners
hereby approves the Annual PHA Agency Plan and Five-Year PHA Plan.
Adopted this 4th day of March 2020.
Jason Gadd, HRA Board Chair
ATTEST:
Stacy Unowsky, Executive Director
March 4, 2020 HRA Report 2020-04
Public Housing Operating Budget
Proposed Action
Staff recommends the following motion: adopt Resolution 535, approving the Operating
Budget for the period ending 3/31/21.
With approval of this motion, staff will complete the Operating Budget documents and
make them available to HUD for their review, adjustment and approval.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA-owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar year rather than the HRA fiscal year. In addition to
preparing the fiscal year budget, HUD annually requests the submission of the
Operating Subsidy Calculation. When Congress determines the amount of funding for
public housing programs, we will be notified of the actual amount. For 2020, we will
receive Operating Subsidy funding from HUD to assist in the general operations at Dow
Towers. Currently, we are anticipating receiving approximately 85 percent of federal
Operating Subsidy. The Operating Budget is for our use as a guide during our budget
year; however, HUD requires the Budget to be reviewed and approved by resolution.
Supporting Information
Calculation of Operating Budget Forms HUD-52564
Resolution 535
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director