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VII.1. Order Feasibility Report - 2024 Street and Utility Improvements, City Project 2023-10; Klingbeil CITY OF HOPKINS City Council Report 2023-042 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Eric Klingbeil, PE, City Engineer Date: May 2, 2023 Subject: Order Feasibility Report - 2024 Street and Utility Improvements, City Project 2023-10 _____________________________________________________________________ RECOMMENDED ACTION MOTION TO Adopt Resolution 2023-016 ordering the preparation of a feasibility report for the 2024 Street and Utility Improvements and authorizing Mayor and City Manager to enter into an agreement with Bolton and Menk, Inc. to prepare the report. OVERVIEW At the April 4, 2023 City Council meeting a pavement management plan update was provided, included in the discussion was the next project identified in the Capital Improvement Plan. At that meeting, staff was directed to prepare to begin to prepare to order a feasibility report to continue with street and utility improvements as identified in the Capital Improvement Plan. Staff has worked with Bolton and Menk, Inc. to identify the most cost effective way to reconstruction the identified neighborhood. It was determined that separating the neighborhood into multiple discrete projects was the most efficient, cost effective, and least disruptive methodology. The attached project location map shows the proposed project sequencing. Based on current street and utility conditions, some segments that were not previously identified in the CIP have been added, while some segments have been reclassified to a street resurface project instead of a full reconstruction. An updated, high-level, cost estimate was also completed. This updated cost estimate reflects more up to date construction and interest costs, as well as the updated scope of construction and reconstruction. While costs for the year 2024 project have decreased slightly, overall the project cost, including street and utility reconstruction and street surface improvement areas, has increased from $24,991,000 to $29,240,000. The first step in proceeding with the project is ordering a feasibility report. Staff has selected a qualified consultant to undertake topographic survey work, geotechnical evaluation, a benefit appraisal report, and the preliminary engineering report. The cost of these services is $224,822. Final design and construction observation and administration services will be negotiated separately after the feasibility report phase and the councils ordering of the improvement project. Project areas identified as 2025 and 2026 are not included in the scope of this feasibility report. Public Works Dept. By moving forward with feasibility for 2024, no commitment to future identified project areas is made. Ordering feasibility does not authorize the project. Conducting a public improvement hearing and ordering final plans will be Council action items at a future meeting. SUPPORTING INFORMATION Consultant Proposal Project Location Map Resolution 2023-016 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2023-016 RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR 2024 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2023-10 WHEREAS, the following streets are in need of reconstruction: 6th Avenue N from Mainstreet to 1st Street N, 7th Avenue N from the regional trail to Minnetonka Mills Road, 8th Avenue N from 2nd Street N to Minnetonka Mills Road, 1st Street N from 8th Avenue N to 5th Avenue N, 2nd Street N from 8th Avenue N to 5th Avenue N, and 3rd Street N from 8th Avenue N to 5th Street N; and WHEREAS,City Staff is requesting that these streets be upgraded under the City’s assessment policy even though no petition for the upgrade has been submitted; and WHEREAS, The first step in the assessment procedure is the order of a feasibility report, NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins hereby refers the proposed improvements to the firm Bolton and Menk, Inc. for study and that they be instructed to report to the Council with all convenient speed advising the Council in a primary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether is should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of the City of Hopkins this 2nd day of May, 2023. By:___________________________ Patrick Hanlon, Mayor ATTEST: _______________________________ Amy Domeier, City Clerk 71 4.3 © Bolton & Menk, Inc - Web GIS 0 Legend 2024-2026 Improvements This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 4/10/2023 3:26 PM 714 Feet City Limits Parcels 01/18/2023 Lot Lines Boundary Footprint Image Red: Band_1 Green: Band_2 Blue: Band_3 2024 Recon 2024 Resurface 2025 Recon 2025 Resurface 2026 Recon 2026 Resurface N:\Proposals\Hopkins\Central Avenues\Feasibility & Topo\Proposal docs to Eric\Klingbeil 042523.docx April 25, 2023 Mr. Eric Klingbeil, P.E., City Engineer City of Hopkins 1010 1st St S Hopkins, MN 55343 Re: Proposal for Professional Engineering and Surveying Services Central Avenues Improvements – Phase 1: Topographic Survey & Feasibility Study City of Hopkins, Minnesota Mr. Klingbeil: We are pleased to offer you our proposal for professional engineering and surveying services for the feasibility phase of the City of Hopkins’ Central Avenues Improvements – Phase 1. This proposal is based on our conversation and review of the project area, and our knowledge of the project needs based on past experience with similar infrastructure and recent projects within the City of Hopkins. Our proposed fee for the topographic survey and feasibility phase of this project is $224,822 for 1326 proposed hours of labor and efforts by specialized subconsultants. In addition to our standard topographic survey, preliminary design, feasibility report preparation, and public engagement, the proposed efforts include: • Capital Improvement Plan Review • Geotechnical Work by Braun Intertec This proposal has been prepared in the form of our standard agreement consistent with past projects. In addition to the enclosed standard agreement, Exhibit I details the scope of work to be performed. The schedule presented in Exhibit I illustrates a streamlined schedule consistent with the approach followed by Hopkins on past projects, which is contingent upon the determined scope and schedule during the feasibility phase. If you have any questions regarding this proposal or would like to discuss any of its details, please do not hesitate to contact either of us. We truly appreciate and value our continued working relationsh ip with the City of Hopkins. Sincerely, Bolton & Menk, Inc. Nicholas J. Amatuccio, P.E. Michael J. Waltman, P.E. Associate Project Manager Principal Engineer Burnsville Office Manager City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 1 of 9 AGREEMENT FOR PROFESSIONAL SERVICES PRELIMINARY DESIGN PHASE CENTRAL AVENUES IMPROVEMENTS – PHASE 1 CITY OF HOPKINS, MINNESOTA This Agreement, made this 2nd day of May 2023, by and between CITY OF HOPKINS, 1010 1st St S, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with the CENTRAL AVENUES IMPROVEMENTS – PHASE 1 and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit I or as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all information related to the project in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in wr iting, by CLIENT. This obligation shall not include information that is classified as private or confidential under the Minnesota Government Data Practices Act (MGDPA), unless access to such information is essential to the CONSULTANT’s scope of services, in which case the CLIENT shall establish in writing, and CONSULTANT shall comply with, any conditions governing access to and use of such private or confidential information. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 2 of 9 E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret an d define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant ser vices described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and ma terial testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 3 of 9 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. Schedule of Fees Classification Hourly Rates Sr. Project Manager – Sr. Principal Engineer/Surveyor $155-280/Hour Sr. Project Manager – Principal Engineer/Surveyor $150 -225/Hour Project Manager $135-195/Hour Project/Design Engin eer /Planner/Surveyor/Landscape Architect $120 -190 /Hour Specialist (Nat. Resources; GIS; Traffic; Other) $90 -150/Hour Senior Technician (Inc. Survey1) $110 -180/Hour Technician (Inc. Survey 1) $100 -150/Hour Administrative/Corporate Specialists $90 -125/Hour Structural/Electrical/Mechanical/Architect $120-$150/Hour GPS/Robotic Survey Equipment No Charge CAD/Computer Usage No Charge Routine Photo Copying/Reproduction No Charge Routine Office Supplies No Charge Field Supplies/Survey Stakes & Equipment No Charge Mileage No Charge 1No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Surv ey Technicians. 2. Total cost for the services itemized under Exhibit I, Section A (Basic Services) is estimated to be $224,822. Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables, attached hereto as Exhibit II. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Outside reproduction and reprographic charges. d. Expendable field supplies and special field equipment rental. e. Other costs for such additional items and services th at the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Se ction III.A.1. 5. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates. Itemized invoices identifying all work completed shall be submitted to the CLIENT by CONSULTANT and paid in the same manner as other claims made to the CLIENT. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 4 of 9 SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/o r the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT o f any Additional Services, prior to fu rnishing such additional services and the CLIENT must approve an Additional Services in writing . The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. INDEPENDENT CONTRACTOR The CONSULTANT shall at times be deemed an independent contractor. The CONSULTANT is not to be deemed an employee or agent of the CLIENT and has no au thority to make any binding commitments or obligations on behalf of the CLIENT except to the extent expressly provided herein. All services provided by the CONSUTANT pursuant to this agreement shall be provide on an independent contractor basis not as an e mployee of the CLIENT for any purpose including, but not limited to, income tax withholding, workers’ compensation, unemployment compensation, FICA taxes, liability for torts, and eligibility for employee benefits. D. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT’S employees, agents, or subconsultants. In no event shall CLIENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. CLIENT shall indemnify, defend, and hold harmles s CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT’S employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall be construed as a limitation on or waiver of any immunities or limitations on liability otherwise available to the CLIENT. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to includ e a provision in all City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 5 of 9 contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. E. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability and excess umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also ag rees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, de ath and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. During the period of design and construction of the p roject, the CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement. Th e professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. Prior to commencement of this Agreement, the CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except no n-payment of premium, until at least 30 days’ prior written notice has been given to the CLIENT, and at least 10 days’ prior written notice in the case of non-payment of premium. F. OPINIONS OR ESTIMATES OF CONSTR UCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidd ing process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of constructio n cost opinions or estimates. The CLIENT acknowledges that City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 6 of 9 costs for project financing should be based upon contracted construction costs with appropriate contingencies. G. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives sh all not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. H. USE OF ELECTRONIC/DIGITAL DATA Because of th e potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is a cknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long -term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this AGREEMENT. I. DATA PRACTICES All data collected, created, received, maintained, or disseminated, or used for any purposes in t he course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as st ate statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as p ractical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 7 of 9 J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within 60 days after date of the CONSULTANT'S itemized invoice, a service charge of one and one -half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by the CLIENT for any reason or for convenience by the CLIENT upon seven (7) days written notice. The CONSULTANT may only terminate for non- payment by CLIENT upon CLIENT’s failure to cure upon 30 days written notice. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consider ation, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minneso ta. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 8 of 9 P. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Ag reement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. AUDIT DISCLOSURE The CONSULTANT must allow the CLIENT, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to the CONSULTANT’s books, records, documents, and accounting procedures and practices that are pertinent to all services provided under this Agreemen t for a minimum of six years from the termination of this Agreement. [remainder of the page intentionally blank] City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 9 of 9 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation re ferring to the subject matter other th an contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc. Mike Waltman, P.E., BMI Office Manager 5/2/2023 Date Date City of Hopkins April 25, 2023 1 EXHIBIT I SCOPE OF WORK: TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY FOR CITY OF HOPKINS, MINNESOTA CENTRAL AVENUES IMPROVEMENTS – PHASE 1 A. BASIC SERVICES In accordance with the City of Hopkins Capital Improvements Plan and discussions with City Staff, the City has designated the following streets for construction in either 2024 or 2025 (assumed 2024 construction for the purpose of this proposal and schedule): Street and Utility Reconstruction: ▪ 7th Avenue N, Regional Trail to Minnetonka Mills Road ▪ 8th Avenue N, 2nd Street North to Minnetonka Mills Road ▪ 3rd Street N, 8th Avenue N to 6th Avenue N Pavement Resurfacing: ▪ 6th Avenue N, Mainstreet to 1st Street N ▪ 1st Street N, 8th Avenue N to 5th Avenue N ▪ 2nd Street N, 8th Avenue N to 5th Avenue N ▪ 3rd Street N, 6th Avenue N to 5th Avenue N A map of the project area is also attached for reference which include s projected streets anticipated to be reconstructed in future years beyond 2024 but adjacent to the 2024 project area and within the ‘Central Avenues’ neighborhood. Streets to be reconstructed in 2024 are shown in red on the attached project area map. Bolton & Menk, Inc. will complete a topo graphic survey and feasibility study for proposed improvements within the project area . A description of our proposed services is detailed as follows: Task 1: Project Scoping Pavement Condition Rating & CIP Scoping Review Bolton & Menk understands the City’s desire to reduce the fin ancial burden on its residents and limit the amount of debt that the City accrues through funding of street and utility projects. It is understood the City wishes to delay project area improvements which are not needed at this time. With those goals in mind ; Bolton & Menk has researched the existing conditions of the Central Avenues project areas and its underlying utilities. Based on our findings, we have recommended scope and project limit changes, including blocks to be reconstructed or modifying the type of construction to be proposed (i.e., mill & overlay or reclaim vs. full reconstruction ), to the City Engineer and Public Work s Director. City of Hopkins April 25, 2023 2 Through this review of the existing conditions of each street, some blocks are recommended to be delayed or eliminated from the City’s CIP for the time being. This has helped reduce and de fine the project scope for the Central Avenues Improvements – Phase 1 and will result in less of a financial burden for the City and its residents in 2024. Bolton & Menk will also explore any potential external funding oppo rtunities to reduce costs that the City and its residents will be responsible for , although it is not anticipated that a project of this scope and size will qualify for any significant state, federal, or local watershed funding or grants. Task 2: Topographic Survey and Mapping Bolton & Menk, Inc. will complete a full topographic survey of the existin g conditions along all street segments designated for street and utility reconstruction. The survey will be completed within the right-of-way and will include all visible feature s such as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks, turf areas, driveways, power poles, tre es, gardens, mailboxes, retaining walls, e tc. All underground utility information will be located and described per ava ilable as-builts, field markings, and private utility map information. Manhol e reports will also be completed for located manholes and catch basins. Right-of-way will be illustrated based on found field monumentation and plat information. A limited topographic survey will be completed along all street segments designated for pavement resurfacing. Bolton & Menk survey crews will collect existing curb lines, manhole locations, catch basin locations, valve locations, and pedestrian ramp/sidewalk layouts. Should addition of sidewalks be identified in the feasibility process, supplemental topographic survey efforts may be ordered for those areas during subsequent final design processes. Task 3: Feasibility Study and Report In general, the feasibility report will include the assembly of existing conditions, discussion of needs for improvement, preliminary design recommendations and resulting proposed conditions, preliminary estimated costs, and a preliminar y assessment roll. A more detailed description of the development of these items is as follows. Preliminary Stormwater & Permitting Analysis Efforts put forth under Task 3 wil l also include a pipe capacity analysis of the storm sewer within the project area, including further development of the City-wide storm sewer network model, to gauge the need for storm sewer impro vements to b e completed with the proposed street reconstruc tion. From these findings, preliminary design of recommended drainage impro vements will be developed for the roadway corridors. The City’s updated municipal storm water (MS4) permit requires that storm water management is implemented when the area of impervious surface being reco nstructed surpasses a certain threshold, which is anticipated to occur for this project area. From the updated storm sewer network model and impervious surface calculations, preliminary sizing and types of permanent storm water management features will be determined with proposed locations in the project a rea. City of Hopkins April 25, 2023 3 Collection and Review of Record Drawings , Preliminary Street/Utility Recommendations Bolton & Menk, Inc. will collect record draw ings from the City database and review the records for utility age and mater ial. We will also request and utilize pavement maintenance reports, sewer videos and logs, and relevant utility maintenance reports to assist in making recommendations . After review of this information, Bolton & Menk will facilitate a meeting with the City of Hopkins Engineering and Pub lic Works Staff to discuss the existing conditions and receive input from the City’s Staff regarding their opinions of any necessary improvements and/or known utility problems . With this information, Bolton & Menk will make recommendations for proposed utility replacements. Recommended utility improvements will be drafted i n plan view and documented in the feasibility report as proposed conditions. In consideration of necessary utility replacements, a geotechnical evalu ation from Braun Intertec, and our own field review of pavement and curb conditions, Bolton & Menk will also make pavement reconstruction or rehabilitation recommendations based on geotec hnical evaluation and underlying utility needs. Street Width Evaluation The width of each road segment to be reconstructed will be evaluated with consideration given to the following criteria: • Existing street widths • City standard street width minimums • Stormwater management requirements related to impervious areas • The extension or widening of sidewalks in the project area • Impacts to other features within the ROW including trees, fencing, retaining walls, and landscaping anticipated with varying street widths considered Preliminary Cost Estimating & Assessment Rolls Bolton & Menk, Inc. will prepare itemized preliminary cost estimates for the proposed improvements throughout the project area . Preliminary estimates will be split by individual City funding sources and individual streets. Preliminary estimates will be used along with any available plat information to prepare preliminary assessment rolls for the street and utility reconstruction project area based on the City assessment policy, including the foll owing methods as applicable per policy : • Front footage basis with applicable cap amounts for residential properties • Benefit Appraisals for non-residential properties and apartment complexes o Not anticipated to be needed for this project area • Unit basis for irregularly shaped lots, flag lots, an d condos Our efforts will include reviewing assessment practices on past projects to apply to some uniquely positioned properties within the project area. A figure will be developed and included in the feasibility repor t documenting the proposed properties to receive assessments and if easily communica ble due to the presence of a consistent cap, assessment amounts shall be displayed on the figure. Bolton & Menk, Inc. will coordinate with City Staff on all additional sub-project areas that may not be within the project area but will be included under th e same construction City of Hopkins April 25, 2023 4 contract. Consistent with past City projects, the scope of work in these sub-project areas may include but are not limited to spot concrete sidewalk & a lley repairs and sanitary sewer lining. Such improvements will be identified by City staff and subsequently included in the preliminary cost estimates. No benefit appraisals are included as p art of our scope of work at this time. Benefit appraisals may be separately ordered at a future date, if necessary, although it is not anticipated for this project area. Public Engagement & Meetings As with all public improvement projects, public engagement is a valuable method for gathering information and opinions. Early in the project development process, Bolton & Menk will prepare and distribute a neighborhood questionnaire form. We will review the results of the questionnaires for discussion prior to the first neighborhood meeting and include the results in the feasibility report. Bolton & Menk will also distribute invitations to and facilitate two neighborhood meetings for discussion about the project during this project feasibility phase: • The public meetings are anticipated to be held in-person with a virtual option. A presentation of the public meeting will also be posted to the City and/or Bolton & Menk’s website for those that do not want to a ttend an in-person meeting. • At the first neighborhood meeting (prior to distribution of individual preliminary assessment amounts), the intended focus of discussion will be: o Communicating the proposed improvements to residents o Collecting input from residents and business owners to consider as part of the scope of the project (i.e. drainage issues or other infrastructure deficiencies). o Communicating the assessmen t policy and how assessments are to be applied. At future meetings more detail will be provided on example assessment calculations and payment schedules , however at this meeting focus will more so be on collecting input on items affecting the scope of the improvements and communicating to attendees what to exp ect in terms of the preliminary proposed project scope. • At the second neighborhood meeting (after distribution of individual preliminary assessment amounts), the intended focus of discussion will be: o Revisiting the proposed improvements , including an ove rview of elements that may have ch anged since the first neighborhood meeting based on public input or other rationale. o Revisiting the assessment policy and ho w assessments are to be applied. o Providing sample calculations of preliminary assess ment amounts and communicating the influences that may impact the assessment amounts before final assessments are determined (as bid unit prices, benefit appraisals, etc.). o Fielding resident questions and concerns prior to and in preparation for the public improvement hearing at the City Council Meeting. City of Hopkins April 25, 2023 5 Bolton & Menk will prepare and deliver presentations on the proposed im provements and preliminary estimated assessments at the neighborhood meeting s and at two City Council meetings upon request – including attendance at the meeting where the public improvement hearing is ordered and at the meeting where the hearing is conducted. Feasibility Report Document The results of the feasibility study including descriptions of the CIP review, existing infrastructure, proposed improvements, estim ated costs, preliminary assessment roll, preliminary figures illustrating proposed improvements atop the underlying existing conditions, and proposed project schedule will be detailed in a written report in form and quality similar to the 2023 Street & Utility Improvements feasibility report . Task 4: Contracted Services By Others Soil boring reports and pavement cores prepared by the geotechnical consultant will serve as the basis of our pavement evaluation. Bolton & Menk has secured a geotechnical consultant (Braun Intertec) as part of Task 4 for investigation of site soils an d determination of an assumed R-Value. From this geotechnical report, as discussed a bove in Task 3, Bolton & Menk will develop a preliminary pavement design and typical section. The evaluations of this rep ort will be summarized for inclusion in the final feasibility study. Upon future direction by the City, Bolton & Menk can contract with a qualified appraiser to quantify the estimated special benefit to unique properties within the project area. Special benefit appraisal work by others is not included in this proposed scope of work since it is not anticipated that special benefit appraisals will be needed for the 2024 project area. City of Hopkins April 25, 2023 6 The following is a preliminary schedule for the Central Avenues Improvements – Phase 1: Council Orders Preparation of Feasibility Report ...................................... May 2, 2023 Topographic Survey, Collect Existing Condition Data .................... May 8 – June 30, 2023 Geotechnical Evaluation ...................................................................May 22 – June 30, 2023 1st Meeting with City Staff – Discuss Existing Conditions ...................... July 17 – 21, 2023 2nd Meeting with City Staff – Review Proposed Imps. ........................ August 21 – 25, 2023 Neighborhood Meeting 1 ................................................................. September 11 – 14, 2023 Council Set Public Hearing Date/Present Feasibility Report ............... October 3, 2023 Neighborhood Meeting 2 ..................................................................... October 23 – 26, 2023 Present Feasibility Report / Conduct Public Hearing / Order Final Plans & Specifications .......................................... November 6, 2023 The following is a preliminary schedule for final design and construction which are not included in the scope of this proposal and subject to change based on outcomes of the feasibility phase: Preparation of Final Plans & Specifications ............ November 7, 2023 – January 16, 2024 Approve Final Plans & Specifications / Authorize Advertisement for Bids ............................................ January 16, 2024 Bid Opening .................................................................................................. February 9, 2024 Council Sets Public Assessment Hearing Date .................................. February 20, 2024 Neighborhood Meeting 3 ........................................................................ March 11 – 14, 2024 Council Accepts Bids / Conduct Public Assessment Hearing / Adopt Assessment Roll / Award Bid ............................................ March 19, 2024 Construction ............................................................................................ May – October 2024 City of Hopkins April 25, 2023 7 B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall be considered not part of the Contract Services and may be authorized by the CLIENT as additional services. Additional Services consist of tho se services which are not gene rally considered to be Contract Services; or exceed the requirements of the Contract Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the pr oject contractor. Additional services may consist of the following: 1. Cost of postage for mass mailing (those with greater than 100 recipients). 2. Special benefit appraisals. 3. Topographic survey beyond the streets and scope identified herein. 4. All other services not specifically identified in Section A. 71 4.3 © Bolton & Menk, Inc - Web GIS 0 Legend 2024-2026 Improvements This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 4/10/2023 3:26 PM 714 Feet City Limits Parcels 01/18/2023 Lot Lines Boundary Footprint Image Red: Band_1 Green: Band_2 Blue: Band_3 DETAILED WORK PLAN ESTIMATED PERSON-HOURS CENTRAL AVENUES IMPROVEMENTS - PHASE 1 CITY OF HOPKINS, MINNESOTA 4/25/2023 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: CENTRAL AVENUES IMPROVEMENTS - PHASE 1 BOLTON & MENK, INC. Task No.Work Task Description 1.0 CAPITAL IMPROVEMENT PLAN REVIEW 1.1 Research & Map Existing Utilities by Age, Condition 4 4 8 1.2 Review Street PCI Ratings & Compare to Utility Needs 4 4 8 1.3 Develop Preliminary Construction Phasing and Constructibility 2 4 6 1.4 Explore Potential External Funding Opportunities 4 2 6 1.5 Meeting with City Staff & Finalize Project Recommendations Memo 2 2 4 SUBTOTAL HOURS: TASK 1 16 16 0 0 0 0 0 0 0 0 0 0 0 32 2.0 TOPOGRAPHIC SURVEY AND MAPPING 2.1 Plat Research, GSOC, Calculations/Preparation for Field 8 8 20 16 52 2.2 UAV Drone Flight 12 2.3 Set Horizontal and Vertical Control 8 8 40 56 2.4 Topographic Survey - Reconstruction Area 16 150 166 2.5 Topographic Survey - Pavement Rehab Area 4 40 44 2.6 Manhole Inventories & Reports 4 8 30 42 2.7 Data Processing, Drafting, and Mapping 8 20 50 78 SUBTOTAL HOURS: TASK 2 0 0 0 0 0 0 0 12 16 60 86 260 16 438 3.0 FEASIBILITY STUDY AND REPORT 3.1 Review Geotechnical Report and Develop Recommendations 2 8 10 3.2 Complete Review of Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)4 12 8 24 48 3.3 Prepare/Mail Resident Questionnaire and Review Responses 2 12 8 12 8 42 3.4 Preliminary Pavement Design and Utility Replacement Recommendations 4 16 8 28 3.5 Preliminary Stormwater Analysis and Stormwater Management 16 16 60 120 212 3.6 Prepare Preliminary Cost Estimates 4 24 24 24 76 3.7 Prepare Preliminary Assessment Rolls 4 24 12 40 3.8 Prepare Written Feasibility Report & Figures 8 40 40 120 4 8 220 3.9 Develop and Manage Project Website 12 24 36 3.10 Prepare for and Attend Meetings*36 36 12 12 12 16 12 8 144 SUBTOTAL HOURS: TASK 3 80 200 72 132 100 40 192 0 16 0 0 0 24 856 TOTAL HOURS 96 216 72 132 100 40 192 12 32 60 86 260 40 1326 Survey TechnicianProject Manager Water Resources Project Manager Reality Capture Technician GIS Specialist Project Communications Specialist *Assumed meetings include: 2-project team/staff meetings, 2-neighborhood meetings, 2-City Council meetings Water Resources Engineer ESTIMATED PERSON-HOURS Principal Engineer Engineering Technician Survey Crew Clerical TotalsProject Engineer Survey Manager / L.S. ESTIMATE OF PROJECT FEES CENTRAL AVENUES IMPROVEMENTS - PHASE 1 CITY OF HOPKINS, MINNESOTA 4/25/2023 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: CENTRAL AVENUES IMPROVEMENTS - PHASE 1 BOLTON & MENK, INC. TASK AVERAGE RATE:$201.00 $173.00 $193.00 $143.00 $155.00 $117.00 $131.00 $138.00 $138.00 $193.00 $127.00 $181.00 $103.00 1.0 CAPITAL IMPROVEMENT PLAN REVIEW 1.1 Research & Map Existing Utilities by Age, Condition $804.00 $692.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,496.00 1.2 Review Street PCI Ratings & Compare to Utility Needs $804.00 $692.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,496.00 1.3 Develop Preliminary Construction Phasing and Constructibility $402.00 $692.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,094.00 1.4 Explore Potential External Funding Opportunities $804.00 $346.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,150.00 1.5 Meeting with City Staff & Finalize Project Recommendations Memo $402.00 $346.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $748.00 SUBTOTAL FEES: TASK 1 $3,216.00 $2,768.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,984.00 2.0 TOPOGRAPHIC SURVEY AND MAPPING 2.1 Plat Research, GSOC, Calculations/Preparation for Field $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,104.00 $1,544.00 $2,540.00 $0.00 $1,648.00 $0.00 $6,836.00 2.2 UAV Drone Flight $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,656.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,656.00 2.3 Set Horizontal and Vertical Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,544.00 $1,016.00 $7,240.00 $0.00 $0.00 $9,800.00 2.4 Topographic Survey - Reconstruction Area $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,088.00 $0.00 $27,150.00 $0.00 $0.00 $30,238.00 2.5 Topographic Survey - Pavement Rehab Area $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $772.00 $0.00 $7,240.00 $0.00 $0.00 $8,012.00 2.6 Manhole Inventories & Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $772.00 $1,016.00 $5,430.00 $0.00 $0.00 $7,218.00 2.7 Data Processing, Drafting, and Mapping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,104.00 $3,860.00 $6,350.00 $0.00 $0.00 $0.00 $11,314.00 SUBTOTAL FEES: TASK 2 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,656.00 $2,208.00 $11,580.00 $10,922.00 $47,060.00 $1,648.00 $0.00 $75,074.00 3.0 FEASIBILITY STUDY AND REPORT 3.1 Review Geotechnical Report and Develop Recommendations $402.00 $1,384.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,786.00 3.2 Complete Review of Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)$804.00 $2,076.00 $0.00 $0.00 $1,240.00 $0.00 $3,144.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,264.00 3.3 Prepare/Mail Resident Questionnaire and Review Responses $402.00 $2,076.00 $0.00 $0.00 $1,240.00 $0.00 $1,572.00 $0.00 $0.00 $0.00 $0.00 $0.00 $824.00 $0.00 $6,114.00 3.4 Preliminary Pavement Design and Utility Replacement Recommendations $804.00 $2,768.00 $0.00 $0.00 $1,240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,812.00 3.5 Preliminary Stormwater Analysis and Stormwater Management $3,216.00 $2,768.00 $11,580.00 $17,160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $34,724.00 3.6 Prepare Preliminary Cost Estimates $804.00 $4,152.00 $0.00 $0.00 $3,720.00 $0.00 $3,144.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,820.00 3.7 Prepare Preliminary Assessment Rolls $804.00 $4,152.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,656.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,612.00 3.8 Prepare Written Feasibility Report & Figures $1,608.00 $6,920.00 $0.00 $0.00 $6,200.00 $0.00 $15,720.00 $0.00 $552.00 $0.00 $0.00 $0.00 $824.00 $0.00 $31,824.00 3.9 Develop and Manage Project Website $0.00 $2,076.00 $0.00 $0.00 $0.00 $2,808.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,884.00 3.10 Prepare for and Attend Meetings*$7,236.00 $6,228.00 $2,316.00 $1,716.00 $1,860.00 $1,872.00 $1,572.00 $0.00 $0.00 $0.00 $0.00 $0.00 $824.00 $0.00 $23,624.00 SUBTOTAL FEES: TASK 3 $16,080.00 $34,600.00 $13,896.00 $18,876.00 $15,500.00 $4,680.00 $25,152.00 $0.00 $2,208.00 $0.00 $0.00 $0.00 $2,472.00 $0.00 $133,464.00 4.0 CONTRACTED SERVICES BY OTHERS 4.1 Geotechnical Engineering by Braun Intertec $10,300.00 $10,300.00 SUBTOTAL FEES: TASK 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,300.00 $10,300.00 TOTAL FEES $19,296.00 $37,368.00 $13,896.00 $18,876.00 $15,500.00 $4,680.00 $25,152.00 $1,656.00 $4,416.00 $11,580.00 $10,922.00 $47,060.00 $4,120.00 $10,300.00 $224,822.00 PROJECT FEES Principal Engineer Project Engineer Engineering Technician Survey Crew Clerical TotalReality Capture Technician Survey Manager / L.S. Survey Technician Water Resources Engineer *Assumed meetings include: 2-project team/staff meetings, 2-neighborhood meetings, 2-City Council meetings Project Manager GIS Specialist Project Communications Specialist Contracted/ Specialty Services Water Resources Project Manager AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com April 21, 2023 Proposal QTB157838 Nick Amatuccio, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation City of Hopkins 2024 Street and Utility Improvement Project Hopkins, Minnesota Dear Mr. Amatuccio: Braun Intertec Corporation respectfully submits this proposal to complete a geotechnical evaluation for the 2024 Street and Utility Improvement project for various streets in the City of Hopkins, Minnesota. Project Information Per your email request, we understand the proposed project will include the reconstruction and reclamation of various streets and utilities in Hopkins, Minnesota. Figure 1 shows reconstruction (solid red) and rehabilitation areas (dashed red) Figure 1. Streets Proposed for Reconstruction in 2024 Street Improvement Figure 1 provided by Bolton & Menk, Inc. dated April 10, 2023 Bolton & Menk, Inc. Proposal QTB157838 April 21, 2023 Page 2 Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of City of Hopkins 2024 Street and Utility Improvement Project. Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. Site Access The site is accessible to a truck-mounted drill rig. We assume there will be no cause for delays in accessing the exploration locations. We are not including tree clearing, debris or obstruction removal, grading of navigable paths, or snow plowing. Depending on access requirements or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Staking We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project. Utility Clearance Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Traffic Control Based on the locations of the projects and apparent nature of the traffic, we have not budgeted for traffic control beyond warning signs for our work area. We will need to revise our proposal if more extensive traffic control measures appear to be required based on conditions encountered at the site. Pavement Coring and Hand Auger Borings – Rehabilitation Areas We propose to extract six pavement cores at exploration locations selected by a Braun Intertec engineer after a review of pavement surface conditions. We will use the cores to help characterize the in-place pavement thicknesses and will examine them for any material deficiencies. After extracting each pavement core, we propose to perform a hand auger boring. These 3-foot manual borings will help characterize the in-place aggregate base and subgrade materials for design and construction suitability of the recommended rehabilitation strategy. Bolton & Menk, Inc. Proposal QTB157838 April 21, 2023 Page 3 Penetration Test Borings – Reconstruction Areas We propose to drill eight standard penetration test (SPT) borings (one per 500 feet of proposed reconstruct) for the project to depths of 14 1/2 feet each except for one boring on 7th Avenue N between 2nd and 3rd Streets N, which we will extend to 20 feet. We will perform standard penetration tests at 2 1/2-foot vertical intervals to a depth of about 15 feet, and at 5-foot intervals at greater depths. At each boring location, we will record the thickness of the existing bituminous surfacing and aggregate base when visually observed. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. MDH Sealing Record We are planning the deepest borings to be at least 15 feet and less than 25 feet. Therefore, the Minnesota Statutes require us to complete a Sealing Record after our completion of the borings. Our proposal includes the fees for the Minnesota Department of Health (MDH) Sealing Record. In the event we extend our borings to a depth of 25 feet or greater, the MDH requires us to complete and submit a Sealing Notification Form for the project. The submission of the Sealing Notification Form will require a signature from the property owner (or agent). Borehole/Core Abandonment We will backfill our exploration locations immediately after completing the drilling or pavement coring at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. Based on our proposed subsurface characterization depths, we will seal 20 linear feet of boring with grout. Upon backfilling, we will fill holes in pavements with a temporary cold-mix bituminous patch. Over time, subsidence of borehole or core backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for re-leveling or re-patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered boring samples and cores to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties necessary to our analyses, we anticipate performing 10 moisture content tests, 4 mechanical analyses (through a #200 sieve only), and 1 organic content test. We will adjust the actual number and type of tests based on the results of our borings and cores. Engineering Analyses We will use data obtained from the subsurface exploration and laboratory tests to evaluate the subsurface profile and groundwater conditions, and to perform engineering analyses related to utility and pavement design and performance. Bolton & Menk, Inc. Proposal QTB157838 April 21, 2023 Page 4 Report We will prepare a report including: ▪ A CAD sketch showing the exploration locations. ▪ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ▪ A summary of the subsurface profile and groundwater conditions. ▪ Discussion identifying the subsurface conditions that will impact pavement design and performance. ▪ Discussion and recommendation on milling versus reclamation for the rehabilitation segments. ▪ Recommendations for preparing pavement and utility subgrades, and the selection, placement and compaction of excavation backfill and other fills, including potential subcuts. ▪ Recommendations of the pavement and utility design and reconstruction. We will submit an electronic copy of our report to you. Schedule We anticipate performing our work according to the following schedule: ▪ Drill rig mobilization – scheduled for May 24 and 25. ▪ Field exploration – anticipated 1-2 days on site to complete the work. ▪ Coring and pavement field evaluation – early June 2023. ▪ Classification and laboratory testing – within 1 week after completion of field exploration. ▪ Preliminary results – within 1 week after completion of field exploration. ▪ Draft report submittal – within about 2 weeks of field exploration; expected late June 2023. ▪ Final report submittal – within 1 week of receiving comments on the draft report. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. Bolton & Menk, Inc. Proposal QTB157838 April 21, 2023 Page 5 Fees We will furnish the services described in this proposal for a lump sum fee of $10,300. Table 1 provides a breakdown of the proposed fees. Table 1. Proposed Fee Breakdown Service Fee Staking and Utility Clearance $ 1,070 Drilling 4,030 Pavement Coring and Hand Auger Borings 1,480 Laboratory Testing 600 Coordination, Engineering Analysis, and Report 3,120 Total $10,300 Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its entirety. We based the proposed fee on the scope of services described and the assumptions that you will authorize our services within 30 days and that others will not delay us beyond our proposed schedule. Bolton & Menk, Inc. Proposal QTB157838 April 21, 2023 Page 6 We will provide our services under the terms of the Master Subconsultant Agreement for Professional Services dated January 1, 2017 between Bolton & Menk, Inc. and Braun Intertec Corporation. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Neil Lund at 952.995.2284 Sincerely, BRAUN INTERTEC CORPORATION Brian J. Schreurs, PE Account Manager, Senior Engineer Neil G. Lund, PE Technical Manager, Senior Engineer The proposal is accepted, and you are authorized to proceed. Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date