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VII.1. Adoption of the 2024-2028 Capital Improvement Plan; Bishop CITY OF HOPKINS City Council Report 2023-126 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Nick Bishop, Finance Director Date: November 21, 2023 Subject: 2024 – 2028 Capital Improvement Plan _____________________________________________________________________ RECOMMENDED ACTION MOTION TO adopt the 2024-2028 Capital Improvement Plan. OVERVIEW The Capital Improvement Plan (CIP) is a planning document intended to help the City anticipate major capital items and to consider the financial impact of proceeding with those planned improvements. Adoption of the motion will authorize staff to prepare for purchases scheduled in 2024. Additional approvals will be necessary for most projects to proceed. Years 2025-2028 serve as a long-range plan and projects are not authorized by approving the plan. SUPPORTING INFORMATION • Overview of Park Improvement, Capital Improvement, Permanent Improvement Revolving, Pavilion and Utility Funds • 2024-2028 Capital Improvement Plan Summary Finance Department Capital Improvement Fund This fund accounts for capital improvements at the Activity Center, City Hall/Police Station, Fire Station, Public Works Building and portions of the Arts Center. Its two funding sources are franchise fees from gas and electric utilities and a property tax levy. In 2024, the Capital Improvement Fund has projected revenues of $366,860 and projected expenditures of $626,500. The fund is projected to decrease its fund balance by $259,640 and end 2024 with a fund balance of $272,004. The decrease in fund balance was planned in the 2023-2027 CIP and related to the transfer in of 2021 general fund surplus. 2024 2025 Beginning Fund Balance 531,644 272,004 Revenues & Other Financing Sources Tax Levy - 828,000 Franchise Fees 361,500 361,500 Interest Earnings 5,360 1,040 Transfer In - - Total Revenue & Other Financing Sources 366,860 1,190,540 Expenditures & Other Financing Uses Current Expenditures Capital Projects 907 Mainstreet - Windows & Front/Back Door - 105,000 Activity Center - Tuckpointing & Brick Repair - 120,000 Activity Center - Roof Replacement & Flashing - 250,000 Activity Center - Floor Covering for Entry, Common & Dinin 39,500 - Activity Center - Counter Tops - 10,000 Activity Center - Main Interior Door Replacement - 18,500 City Hall - Building Automation System 22,000 - Fire Station - Building Automation System 14,000 - Fire Station - Replace 25 Ton Air Handling Unit 92,000 - Parking Ramp - Roof Replacement 75,000 - Police Station - Roof Replacement - 140,000 Police Station - Building Automation System 24,000 - Debt Service Transfers - City Hall 360,000 360,000 Total Expenditures and Other Financing Sources 626,500 1,361,500 Increase (Decrease) in Fund Balance (259,640) (170,960) Projected Ending Fund Balance 272,004 101,044 Capital Improvement Fund - Projected Cash Flows Permanent Improvement Revolving Fund The Permanent Improvement Revolving Fund is used to account for street improvements, which can include streets, walkways, trails, traffic signs, traffic signals, vehicular parking and street lighting. The primary funding sources are debt and special assessments. Previous projects have received grants or funding from other governmental entities. In, 2024, the Permanent Improvement Revolving Fund is projected to receive $4,258,000 of bond proceeds for the start of the Central Avenues Street Improvement Project. All the underlying utilities are replaced during each street reconstruction project and related costs and bond proceeds are recorded in those funds. On November 14, City Council held a Public Improvement Hearing and authorized the project. City Council approval is still required to award a contract and adopt the assessment roll. Projects related to street lighting upgrades, Mainstreet banner pole installation and fencing along Excelsior Boulevard have all been delayed to 2025. 2024 2025 Beginning Fund Balance 1,499,357 1,019,351 Revenues & Other Financing Sources Tax Levy - 510,000 Special Assessments (Prepaid)162,000 120,000 Interest Earnings 14,994 10,194 Bond Proceeds 4,258,000 3,995,000 Transfer In - Total Revenue & Other Financing Sources 4,434,994 4,635,194 Expenditures & Other Financing Uses Capital Projects West Central Avenues - - Central Avenues (2024-2027)4,420,000 3,640,000 Pedestrian & Bicycle Access Improvements 25,000 100,000 Street Rehabilitation (Mill & Overlay)450,000 475,000 Street Sign Management 20,000 22,000 Street Lighting Upgrades - 200,000 Central Business District Lighting Upgrades - 40,000 Mainstreet Banner Pole Installation - 130,000 Excelsior Fencing - 50,000 Total Expenditures and Other Financing Sources 4,915,000 4,657,000 Increase (Decrease) in Fund Balance (480,006) (21,806) Projected Ending Fund Balance 1,019,351 997,545 Permanent Improvement Revolving - Projected Cash Flows Park Improvement Fund The main sources of revenue for park improvements are franchise fees and park dedication fees. The City has received approximately $305,000 in gas and electric franchise fees annually, with a fee increase of $50,000 being projected in 2024 and 2025. The fee can be used for any purpose. Park dedication fees are received from developers as land is platted for development. They can provide a significant source of revenue for the fund, but are also uncertain and outside the direct control of the City. Their use is limited to acquisition, development or improvement activities. In 2024, the Park Improvement Fund has projected revenues of $381,682 and projected expenditures of $664,700. The fund is projected to decrease its fund balance by $233,018 and end 2024 with a fund balance of $763,106. The City is nearing completion of a Park System Master Plan, establishing a 20-year vision for Hopkins parks, open and public spaces. The CIP includes a Central Park Master Plan at a cost of $150,000 based on preliminary information in the plan. 2024 2025 Beginning Fund Balance 1,046,124 763,106 Revenues & Other Financing Sources Franchise Fees 355,000 355,000 Park Dedication Fees 1,700,000 Interest Earnings 26,682 - Total Revenue & Other Financing Sources 381,682 2,055,000 Expenditures & Other Financing Uses Current Expenditures 15,000 15,000 Capital Projects Shady Oak Beach Improvements 29,700 6,600 Central Park Picnic Shelters Rehab - - Central Park East Play Equipment Replacement - - Improve Courts at Oakes, Cottageville and Interlachen Par 230,000 - Repair Valley Park Volleyball Court 70,000 - Repair Burnes Park Tennis Courts - 130,000 Central Park Master Plan 150,000 - Debt Service Transfers Cottageville Park Bonds 120,000 120,000 Burnes Park Bonds 50,000 - Total Expenditures and Other Financing Sources 664,700 271,600 Increase (Decrease) in Fund Balance (283,018) 1,783,400 Projected Ending Fund Balance Restricted for Park Dedication Costs 168,853 1,868,853 Committed for Park Improvements & Maintenance 594,253 677,653 Total Projected Ending Fund Balance 763,106 2,546,506 Park Improvement Fund - Projected Cash Flows Water, Sewer and Storm Sewer Funds The water, sewer and storm sewer fund operating budgets were reviewed on October 10. The CIP includes capital projects for each of the funds, including their portion of the annual street improvement projects. The following chart details projects that would be initially funded through debt (bonds or capital leases) and paid back with utility revenue. Project Water Sanitary Sewer Storm Sewer Central Avenues Street Reconstruction 1,350,000 1,230,000 420,000 Citywide Meter Replacement 1,100,000 1,100,000 - Lift Station No. 2 250,000 - - SCADA Fiber Project 175,000 175,000 - Total 2,875,000 2,505,000 420,000 Pavilion Requests The Pavilion fund budget was reviewed on October 10. The CIP includes three projects that cannot be funded through operating revenue. The following projects are currently funded by taxes and are included in the preliminary tax levy adopted on September 19. Project Amount Water Heater Replacement 50,000 Mezzanine Flooring Replacement 25,000 Door Replacement 23,000 Total Projects Requested 98,000 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP DEPARTMENT SUMMARY 2024 2028thru Total20242025202620272028Department City Hall Administration 1,068,000140,000 18,000 60,000 850,000 Comm Svcs - Activity Center 438,00039,500 398,500 Comm Svcs - Arts Center 1,003,500110,500 85,000 780,000 28,000 Fire 642,00092,000 550,000 Pavilion 402,00098,000 229,000 75,000 Public Works: Bldg/Equip Serv 2,000,000135,000 105,000 160,000 1,600,000 Public Works: Parks 660,000450,000 130,000 80,000 Public Works: Streets/Traffic 43,386,0007,915,000 7,182,000 6,976,500 10,971,000 10,341,500 Public Works: Utilities 8,936,5002,912,000 493,000 374,000 5,105,000 52,500 Recreation 140,00090,000 20,000 10,000 10,000 10,000 11,842,000 8,782,500 8,948,500 17,849,000 11,254,000 58,676,000TOTAL Wednesday, November 15, 2023 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP PROJECTS BY DEPARTMENT 2024 2028thru Total20242025202620272028DepartmentProject #Priority City Hall Administration 09-CIP-CH032 18,00018,000Council Chambers HVAC Unit n/a 09-CIP-CH035 60,00060,000City Hall AC Rooftop Units n/a 23-CIP-CH038 990,000140,000 850,000City Hall/Police Station - Roof Replacement n/a 1,068,000140,000 18,000 60,000 850,000City Hall Administration Total Comm Svcs - Activity Center 22-CIP-AC052 120,000120,000Activity Center - Tuckpointing & Repair of Brick 2 23-CIP-AC053 250,000250,000Activity Center - Roof Replacement & Flashing n/a 23-CIP-AC054 39,50039,500Floor Covering - Entry, Commons and Dining Area n/a 23-CIP-AC055 10,00010,000Activity Center - Countertops n/a 23-CIP-AC056 18,50018,500Activity Center - Main Interior Door Replacement n/a 438,00039,500 398,500Comm Svcs - Activity Center Total Comm Svcs - Arts Center 14-CIP-AR003 28,00028,000Arts Center - Paint Theatre 2 19-CIP-AR002 50,00025,000 25,000Arts Center - Outdoor Signage/lighting 2 19-CIP-AR005 102,50012,500 60,000 30,000 0Arts Center - Access/Lockdown System 2 19-CIP-AR007 750,000750,000Arts Center - Roof Replacement 2 23-CIP-AR004 50,50050,500Arts Center - Exterior Door Repairs n/a 23-CIP-AR005 22,50022,500Arts Center - Security Cameras 1 1,003,500110,500 85,000 780,000 28,000Comm Svcs - Arts Center Total Fire 08-CIP-B121 92,00092,000Fire Station: Replace 25 Ton AHU n/a 08-CIP-B125 550,000550,000Fire - Replace Roof n/a 642,00092,000 550,000Fire Total Pavilion 20-CIP-PV333 25,00025,000Pavilion - Mezzanine Flooring Replacement 3 20-CIP-PV334 115,000115,000Pavilion - Arena Exit Door Replacement 3 22-CIP-PV335 50,00050,000Pavilion - Water Heater Replacement n/a 23-CIP-PV336 100,000100,000Pavilion - Roof Replacement n/a 23-CIP-PV337 75,00075,000Pavilion - Bleacher Heating Replacement 3 23-CIP-PV338 23,00023,000Pavilion - Door Replacement 3 23-CIP-PV339 14,00014,000Pavilion - Warming House Window Blinds 3 402,00098,000 229,000 75,000Pavilion Total Public Works: Bldg/Equip Serv 08-CIP-B022 1,600,0001,600,000Public Works - Replace Roofing n/a 08-CIP-B023 90,00090,000Public Works - Replace Overhead Doors n/a 21-CIP-B101 105,000105,000907 Mainstreet (HHS) Windows & Front/Back Door 5 Wednesday, November 15, 2023 Total20242025202620272028DepartmentProject #Priority 22-CIP-B102 70,00070,000Undercarriage Wash System 3 23-CIP-B103 60,00060,000Building Automation System-Replacements & Upgrades 2 23-CIP-B104 75,00075,000Parking Ramp Roof Replacement n/a 2,000,000135,000 105,000 160,000 1,600,000Public Works: Bldg/Equip Serv Total Public Works: Parks 13-CIP-P044 230,000230,000Improve Courts: Oakes, Cottageville & Interlachen 2 21-CIP-P073 70,00070,000Repair Valley ParkVolleytball Court 1 21-CIP-P074 130,000130,000Repair Burnes Park Tennis Courts n/a 21-CIP-P075 80,00080,000Repair Play Courts- Elmo & Park Valley n/a 23-CIP-P076 150,000150,000Central Park Master Plan n/a 660,000450,000 130,000 80,000Public Works: Parks Total Public Works: Streets/Traffic 01-CIP-S101 36,538,0007,420,000 6,165,000 6,165,000 9,490,000 7,298,000Residential Street Improvements and Utilities n/a 01-CIP-S104 2,300,0002,300,000County Road 3 n/a 13-CIP-S040 215,00025,000 100,000 27,500 30,000 32,500Pedestrian & Bicycle Access Improvements n/a 16-CIP-S041 2,550,000450,000 475,000 500,000 550,000 575,000Street Rehabilitation Improvements n/a 16-CIP-S042 118,00020,000 22,000 24,000 26,000 26,000Street Sign Management n/a 20-CIP-S001 40,00040,000Central Business District Lighting Upgrades n/a 20-CIP-S002 575,000200,000 90,000 225,000 60,000City Street Lighting Upgrades n/a 20-CIP-S005 600,000600,000Minnetonka Mills/5th St N Signal Replacement 5 23-CIP-S007 250,000130,000 120,000Mainstreet Banner Pole Installation n/a 23-CIP-S008 200,00050,000 50,000 50,000 50,000Excelsrior Blvd. Fencing n/a 43,386,0007,915,000 7,182,000 6,976,500 10,971,000 10,341,500Public Works: Streets/Traffic Total Public Works: Utilities 01-CIP-U002 146,50027,000 28,000 29,000 30,000 32,500Storm Drainage System Maintenance - Alley Repairs n/a 18-CIP-U016 275,00060,000 65,000 75,000 75,000Sewer Lining 2 19-CIP-U017 5,000,0005,000,000Trunk Water Main Rehabilitation 2 23-CIP-U018 290,000270,000 20,000Water Treatment Plant - Roof Replacement n/a 23-CIP-U019 25,00025,000Well #5 Roof Replacement 1 23-CIP-U020 2,200,0002,200,000Citywide Meter Replacement n/a 23-CIP-U021 250,000250,000Lift Station No. 2 n/a 23-CIP-U022 750,000350,000 400,000SCADA Fiber Project n/a 8,936,5002,912,000 493,000 374,000 5,105,000 52,500Public Works: Utilities Total Recreation 16-CIP-R003 140,00090,000 20,000 10,000 10,000 10,000Shady Oak Beach Improvements 3 140,00090,000 20,000 10,000 10,000 10,000Recreation Total GRAND TOTAL 58,676,00011,842,000 8,782,500 8,948,500 17,849,000 11,254,000 Wednesday, November 15, 2023 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP FUNDING SOURCE SUMMARY 2024 thru 2028 TotalSource20242025202620272028 AC - Arts Center Fund 628,500110,500 85,000 405,000 28,000 CI - Capital Improvement Fund 3,651,000266,500 643,500 1,031,000 860,000 850,000 GU - Other Governmental Units 1,693,80060,300 13,400 6,700 6,700 1,606,700 MS - Municipal State Aid Streets 700,000700,000 PA - Pavilion Fund 402,00098,000 229,000 75,000 PDF- Park Dedication Fund 706,200479,700 136,600 83,300 3,300 3,300 PI - PIR/General Obligation Bonds 22,908,0004,105,000 4,057,000 3,851,500 5,871,000 5,023,500 RF - Refuse Fund 68,00018,000 50,000 SA - Special Assessment 3,510,000810,000 600,000 600,000 850,000 650,000 SF - Sanitary Sewer Fund 8,788,0002,565,000 1,355,000 1,183,000 2,035,000 1,650,000 SU - Storm Sewer Fund 2,514,500447,000 273,000 292,000 930,000 572,500 WF - Water Fund 13,106,0002,900,000 1,390,000 1,478,000 7,140,000 198,000 11,842,000 8,782,500 8,948,500 17,849,000 11,254,000 58,676,000GRAND TOTAL Wednesday, November 15, 2023 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP PROJECTS BY FUNDING SOURCE 2024 2028thru TotalSourceProject #Priority 2024 2025 2026 2027 2028 AC - Arts Center Fund 14-CIP-AR003 28,00028,000Arts Center - Paint Theatre 2 19-CIP-AR002 50,00025,000 25,000Arts Center - Outdoor Signage/lighting 2 19-CIP-AR005 102,50012,500 60,000 30,000 0Arts Center - Access/Lockdown System 2 19-CIP-AR007 375,000375,000Arts Center - Roof Replacement 2 23-CIP-AR004 50,50050,500Arts Center - Exterior Door Repairs n/a 23-CIP-AR005 22,50022,500Arts Center - Security Cameras 1 628,500110,500 85,000 405,000 28,000AC - Arts Center Fund Total CI - Capital Improvement Fund 08-CIP-B022 800,000800,000Public Works - Replace Roofing n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 08-CIP-B121 92,00092,000Fire Station: Replace 25 Ton AHU n/a 08-CIP-B125 550,000550,000Fire - Replace Roof n/a 09-CIP-CH032 18,00018,000Council Chambers HVAC Unit n/a 09-CIP-CH035 60,00060,000City Hall AC Rooftop Units n/a 19-CIP-AR007 375,000375,000Arts Center - Roof Replacement 2 21-CIP-B101 105,000105,000907 Mainstreet (HHS) Windows & Front/Back Door 5 22-CIP-AC052 120,000120,000Activity Center - Tuckpointing & Repair of Brick 2 22-CIP-B102 70,00070,000Undercarriage Wash System 3 23-CIP-AC053 250,000250,000Activity Center - Roof Replacement & Flashing n/a 23-CIP-AC054 39,50039,500Floor Covering - Entry, Commons and Dining Area n/a 23-CIP-AC055 10,00010,000Activity Center - Countertops n/a 23-CIP-AC056 18,50018,500Activity Center - Main Interior Door Replacement n/a 23-CIP-B103 60,00060,000Building Automation System-Replacements & Upgrades 2 23-CIP-B104 75,00075,000Parking Ramp Roof Replacement n/a 23-CIP-CH038 990,000140,000 850,000City Hall/Police Station - Roof Replacement n/a 3,651,000266,500 643,500 1,031,000 860,000 850,000CI - Capital Improvement Fund Total GU - Other Governmental Units 01-CIP-S104 1,600,0001,600,000County Road 3 n/a 16-CIP-R003 93,80060,300 13,400 6,700 6,700 6,700Shady Oak Beach Improvements 3 1,693,80060,300 13,400 6,700 6,700 1,606,700GU - Other Governmental Units Total MS - Municipal State Aid Streets 01-CIP-S104 700,000700,000County Road 3 n/a 700,000700,000MS - Municipal State Aid Streets Total PA - Pavilion Fund 20-CIP-PV333 25,00025,000Pavilion - Mezzanine Flooring Replacement 3 Wednesday, November 15, 2023 TotalSourceProject #Priority 2024 2025 2026 2027 2028 20-CIP-PV334 115,000115,000Pavilion - Arena Exit Door Replacement 3 22-CIP-PV335 50,00050,000Pavilion - Water Heater Replacement n/a 23-CIP-PV336 100,000100,000Pavilion - Roof Replacement n/a 23-CIP-PV337 75,00075,000Pavilion - Bleacher Heating Replacement 3 23-CIP-PV338 23,00023,000Pavilion - Door Replacement 3 23-CIP-PV339 14,00014,000Pavilion - Warming House Window Blinds 3 402,00098,000 229,000 75,000PA - Pavilion Fund Total PDF- Park Dedication Fund 13-CIP-P044 230,000230,000Improve Courts: Oakes, Cottageville & Interlachen 2 16-CIP-R003 46,20029,700 6,600 3,300 3,300 3,300Shady Oak Beach Improvements 3 21-CIP-P073 70,00070,000Repair Valley ParkVolleytball Court 1 21-CIP-P074 130,000130,000Repair Burnes Park Tennis Courts n/a 21-CIP-P075 80,00080,000Repair Play Courts- Elmo & Park Valley n/a 23-CIP-P076 150,000150,000Central Park Master Plan n/a 706,200479,700 136,600 83,300 3,300 3,300PDF- Park Dedication Fund Total PI - PIR/General Obligation Bonds 01-CIP-S101 18,370,0003,610,000 3,040,000 3,040,000 4,400,000 4,280,000Residential Street Improvements and Utilities n/a 13-CIP-S040 215,00025,000 100,000 27,500 30,000 32,500Pedestrian & Bicycle Access Improvements n/a 16-CIP-S041 2,550,000450,000 475,000 500,000 550,000 575,000Street Rehabilitation Improvements n/a 16-CIP-S042 118,00020,000 22,000 24,000 26,000 26,000Street Sign Management n/a 20-CIP-S001 40,00040,000Central Business District Lighting Upgrades n/a 20-CIP-S002 575,000200,000 90,000 225,000 60,000City Street Lighting Upgrades n/a 20-CIP-S005 590,000590,000Minnetonka Mills/5th St N Signal Replacement 5 23-CIP-S007 250,000130,000 120,000Mainstreet Banner Pole Installation n/a 23-CIP-S008 200,00050,000 50,000 50,000 50,000Excelsrior Blvd. Fencing n/a 22,908,0004,105,000 4,057,000 3,851,500 5,871,000 5,023,500PI - PIR/General Obligation Bonds Total RF - Refuse Fund 08-CIP-B022 50,00050,000Public Works - Replace Roofing n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 68,00018,000 50,000RF - Refuse Fund Total SA - Special Assessment 01-CIP-S101 3,510,000810,000 600,000 600,000 850,000 650,000Residential Street Improvements and Utilities n/a 3,510,000810,000 600,000 600,000 850,000 650,000SA - Special Assessment Total SF - Sanitary Sewer Fund 01-CIP-S101 6,770,0001,230,000 1,090,000 1,090,000 1,710,000 1,650,000Residential Street Improvements and Utilities n/a 08-CIP-B022 250,000250,000Public Works - Replace Roofing n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 18-CIP-U016 275,00060,000 65,000 75,000 75,000Sewer Lining 2 23-CIP-U020 1,100,0001,100,000Citywide Meter Replacement n/a 23-CIP-U022 375,000175,000 200,000SCADA Fiber Project n/a 8,788,0002,565,000 1,355,000 1,183,000 2,035,000 1,650,000SF - Sanitary Sewer Fund Total Wednesday, November 15, 2023 TotalSourceProject #Priority 2024 2025 2026 2027 2028 SU - Storm Sewer Fund 01-CIP-S101 2,090,000420,000 245,000 245,000 640,000 540,000Residential Street Improvements and Utilities n/a 01-CIP-U002 146,50027,000 28,000 29,000 30,000 32,500Storm Drainage System Maintenance - Alley Repairs n/a 08-CIP-B022 250,000250,000Public Works - Replace Roofing n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 20-CIP-S005 10,00010,000Minnetonka Mills/5th St N Signal Replacement 5 2,514,500447,000 273,000 292,000 930,000 572,500SU - Storm Sewer Fund Total WF - Water Fund 01-CIP-S101 5,798,0001,350,000 1,190,000 1,190,000 1,890,000 178,000Residential Street Improvements and Utilities n/a 08-CIP-B022 250,000250,000Public Works - Replace Roofing n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 19-CIP-U017 5,000,0005,000,000Trunk Water Main Rehabilitation 2 23-CIP-U018 290,000270,000 20,000Water Treatment Plant - Roof Replacement n/a 23-CIP-U019 25,00025,000Well #5 Roof Replacement 1 23-CIP-U020 1,100,0001,100,000Citywide Meter Replacement n/a 23-CIP-U021 250,000250,000Lift Station No. 2 n/a 23-CIP-U022 375,000175,000 200,000SCADA Fiber Project n/a 13,106,0002,900,000 1,390,000 1,478,000 7,140,000 198,000WF - Water Fund Total 58,676,00011,842,000 8,782,500 8,948,500 17,849,000 11,254,000GRAND TOTAL Wednesday, November 15, 2023