1998-812CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 98-812
AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF HOPKINS
UPON RECOMMENDATION OF THE HOPKINS CHARTER COMMISSION
PURSUANT TO M.S.A. CHAPTER 410.12, SUBD. 7
The City Council of the City of Hopkins, upon recommendation of and
from the Hopkins City Charter Commission does hereby ordain and
thus amend and adopt the following changes, deletions, and
amendments of or from the following chapters and sections of the
Hopkins City Charter:
Section 1. Section 6.06 is amended as follows:
Section 6.06. PURCHASES AND CONTRACTS. The City Manager shall be
the chief purchasing agent of the City. Contracts or purchases for
the city for merchandise materials or equipment if budgeted or
fir any kind of construction work repair or maintenance of real or
personal property or personal services may be made or let by the
amity manager when the amount of such contract or purchase does not
exceed $10 000 All other purchases shall be made and all other
contracts shal_ be approved bX the council Each contract made by
the citX manager shall be made or let in conformance with
applicable state law and city ordinances . X131 ~-..,,...,,^,.. ^~^ ~ „ '~^~"~ ~
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„~,,..,..} ,,,a.. ~c ~ nnn , All contracts , in excess of X10. 000,
t-~i-e-~iet~~t--to which the City shall be a party, shall be signed by
the Mayor and by the City Manager in behalf and in the name of the
City.
Section 2. Section 6.07 is amended as follows:
Section 6.07. CONTRACTS/BIDS. In all cases of work to be done by
contract, or for the purchase of personal property of any kind,
where the amount involved is more than "~~4 $25.000 the City
Manager shall advertise for bids in such manner as may be
designated by the Council. Contracts over ~''~4 $25.000 shall
be let to the lowest responsible bidder. The Council may reject
any and all bids.
Competitive bids shall not be necessary in those cases where from
the nature of the work to be done or the kind of property to be
purchased it is apparent that competitive bids will not be
received, and also in those cases where the Council shall by
emergency ordinance otherwise provide, and except also in any
contract for a local improvement made under M.S.A. 429.041 or any
other law having an inconsistent provision relating to contract for
local governments. Nothing contained in this section shall prevent
the purchase of real or personal property on the installment
payment plan. Further regulations for the making, receipt and
opening of bids and letting of contracts may be made by motion,
resolution or ordinance. If at any time in the future there should
be enacted any statute by the State of Minnesota providing for an
amount larger thanes-~~ 525,000 before the requirement of
competitive bids, the City Council may pass and adopt ordinances in
conformity with such statutes and thereafter proceed thereunder.
Section 3. Sect-ion 7.04 is amended as follows:
Section 7.04. PREPARATION OF THE ANNUAL BUDGET. The annual budget
shall provide a complete financial plan for the budget year by
fund, showing all proposed expenditures and ~'^*-~; ~ ^'' estimates of
all anticipated revenues applicable to proposed expenditures and
any other information the Council may require or the City Manager
may deem desirable. In parallel columns shall be shown the
amounts, if any, granted and expended under similar heads for the
past two complete fiscal years and, as far as possible, for the
current year. The Council may include or exclude at its'
discr ion an fun xce th n r 1 und. Vie-rat-i*~ ^~ ~ m ~,`~ ~ ^„
€~e~x-fie b~rdg e t--e~~a-~e~-e-f e~ge~zd-rt~r~e~s--ems e~r~--~~tr^ ~, , -''' ^ ~ r ~'
=tee-rah--~~~e~e~re~rt~e. The budget shall be submitted to the
Council at a regular Council meeting, in a manner prescribed by
state statute, not less than 30 days prior to final approval. It
shall be a public record open to public inspection by anyone and
the City Manager shall cause sufficient copies thereof to be
prepared for distribution to the Mayor, members of the Council and
interested persons.
Section 4. Section 7.06 is amended as follows:
Section 7.06. ENFORCEMENT OF THE BUDGET. Except as set forth in
Section 7.16, the City Manager or the City Council shall not
approve any expenditure uncovered by the budget. "'~~- The City
Council may approve expenditures uncovered by the budget if there
is sufficient unexpended balance left after deducting the total
past expenditures and the sum of all outstanding bills, orders and
encumbrances. No employee of the City shall place any orders or
make any purchases except for the purpose and to the amounts
authorized in the budget. Except as in this Charter otherwise
provided, any obligations incurred by any person in the employ of
the City for any purpose not authorized in the budget or for any
amount in excess of the amount therein authorized shall be a
personal obligation upon the person incurring the expenditure.
Section 5. Section 7.10 is amended as follows:
Section 7 . 10 . DISBURSEMENTS . T~i~-Cif- P~a~rage-r; e~-~e~~~
€e~-e~---~i~~~~e;_t ~i~~e~e~~--t~^ ^^"r^' ~ . Disbursement of
city funds shall be made by a negotiable instrument bearing the
actual or authorized facsimile signature of the authorized cites
officer No such negotiable instrument shall be issued until the
claim to which it relates has been supported by an itemized bill
payroll time-sheet voucher or the like approved and signed by the
responsible city officer who vouches fox' its correctness and
reasonableness. No check shall be issued until there is money to
the credit of the fund out of which it is to be paid sufficient to
pay the same. The council may by ordinance make further
reaulations_for the safekeeping and disbursements of the funds of
the city.
Section 6. The effective date of this ordinance shall be ninety
days after publication.
First Reading:
Second Reading:
Date of Publication:
Date Ordinance Takes Effect
July 7, 1998
~v ~~
1998
~~-~
1998
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November ~7', 1998
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By
Charle epenning, May
APOVE ~n O FORM AND LEGALITY:
f /` t°
~,, i Attorney Signature Date