03-15-2011A regular meeting of the Hopkins City Council was held on March 15, 2011, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Halverson, Rowan, and
Youakim. Also, present were staff members Getschow, Bradford, Elverum, Genellie,
Stadler and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:31 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
III. CONSENT AGENDA
1. Minutes of the March 1, 2011 City Council Meeting
2. Minutes of the March 1, 2011 Work Session after the City Council Meeting
3. Minutes of the March 8, 2011 Work Session
4. Approve Miscellaneous Licenses
Council Member Rowan moved and Council Member Halverson seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
IV. PUBLIC HEARING
1. Application for Currency Exchange for Mainstreet Money, LLC at 921
Mainstreet; (CR2011-014)
Mr. Genellie, Assistant City Manager, explained that Meridian Financial LLC, dba
Mainstreet Money, LLC is locating at 921 Mainstreet. The company applied to the
Department of Commerce for a currency exchange license. The City of Hopkins received
notice of the application. Craig Rose has, since the notice, informed the City Clerk that
Meridian has cancelled the request. However, the City has not received anything in
writing from either the Department of Commerce or Mr. Rose stating that the application
has been cancelled.
The City is required to notify the Department of Commerce within 60 days of -notice by
resolution that the application is either approved or denied. If the City does nothing, the
application is automatically approved after 60 days. Staff recommended denial of the
application in any case because of distance requirements in the zoning ordinance.
The public hearing was opened at 7:35 p.m. No one spoke at the public hearing.
1
Council Member Brausen moved and Council Member Youakim seconded a motion to
close the public hearing. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The public hearing was closed at 7:36 p.m.
Council Member Rowan moved and Council Member Halverson seconded a motion to
adopt Resolution 2011 -010, Resolution Denying the Request for a Currency Exchange
License for Meridian Financial, LLC dba Mainstreet Money, LLC. A poll of the vote was
as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council
Member Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion
carried unanimously.
V. NEW BUSINESS
1. Adopt Resolution 2011- 013, Approving Final Plans and Order Bids for 2011
Street and Utility Improvements, City Project 2010 -10; (CR2011-021)
John Bradford, City Engineer, and Sarah Rippke, of Bolton and Menk, presented the plans
for the street and utility improvements in Central Hopkins and along the North Service
Drive. The plans and specifications are substantially complete and staff now seeks final
design approval and authorization to continue to the bidding phase of the project.
Ms. Rippke went over some changes to the plans since the public hearing. Most of the
changes concerned sanitary and storm sewers. Mr. Bradford explained that the amount
sidewalk in the project had been scaled back. Council Member Brausen asked if the
additional discussion can occur regarding the sidewalks. Mr. Bradford said that the
sidewalks needed to be in the bid document but that the Council would have an
opportunity to revisit that part of the project prior to authorizing the project.
Richard Stein, 208 14' Ave N, had some questions regarding individual sanitary sewer
lines and how they could be upgraded during the project.
Council Member Brausen moved and Council Member Halverson seconded a motion to
adopt Resolution 2011-013 Approving Plans and Specifications and Authorizing
Advertisement for Bids; 2011 Street and Utility Improvements, City Project 2010-10. A
poll of the vote was as follows: Council Member Brausen, aye; Council Member
Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
2. Approve a Management Agreement with Depot Express, LLC; (CR2011-020)
City Manager Rick Getschow explained that this agreement formalizes the relationship
that has existed between the City of Hopkins and Depot Express as food and beverage
provider since 2006. The Depot Express Responsibilities include:
• Operate and keep The Depot open for complete menu for a daily minimum of no less
than six (6) hours
K
• During Depot Express business hours, provide and support a learning environment for
students involved.
• Encourage full budget oversight by the Student Board of Directors.
• Depot Express shall arrange for all repair and maintenance of fixtures and equipment
used in the operation of the Depot. Maintenance and repairs of fixtures and equipment
owned by the City shall be at the expense of the City.
• Depot Express shall not have the authority to enter into any contracts on behalf of the
City or to incur any liability or obligation on behalf of the City without the prior written
approval of the City Manager.
Lisa Clark, Operations Manager of the Depot Express and Olivia Mestad, of the Depot
Board appeared to support this action.
Council Member Rowan moved and Council Member Youakim seconded a motion to
approve a Management Agreement between the City of Hopkins and the Depot Express,
LLC. A poll of the vote was as follows: Council Member Brausen, aye; Council Member
Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
3. Appoint Acting City Manager; (CR201 1-022)
The City Council will be conducting a search for a new City Manager. In the interim an
Acting City Manager needs to be appointed. Mr. Genellie is the Assistant City Manager.
He has served as Acting City Manager before from October 1989 to February of 1990
and from June 2005 to January 2006.
Council Member Youakim moved and Council Member Halverson seconded a motion to
appoint James A. Genellie as Acting City Manager with an increase in salary beginning
March 16, 2011 and ending when a new City Manager takes office. A poll of the vote
was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council
Member Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion
carried unanimously.
VI. ADJOURNMENT
Council Members thanked Rick Getschow for his service to the City. March 16, 2011 will
be his last day as Hopkins City Manager. At the request of the Mayor, Mr. Getschow
moved and seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:15 p.m.
Respectfully Submitted,
Jim Genellie, Assistant City Manager
3
ATTEST:
Eug e J xwell, Mayor
0