04-19-2011A regular meeting of the Hopkins City Council was held on April 19, 2011, in the
• Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Halverson, Rowan, and
Youakim. Also, present were staff members Bradford, Elverum, Genellie, Harkess,
Reynolds, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
Mayor Maxwell said that a resident emailed concerns over wood burning pollution
from recreational fires in the neighborhood. The Council suggested that Dale Specken,
Fire Chief, provide educational information for neighborhoods on recreational fires.
III. PRESENTATION
1. Swearing in of Ian Flam, New Police Officer
Chief Reynolds welcomed Ian Flam to the Hopkins Police Department, Swearing in
performed by Mr. Genellie, Officer Flam's wife and daughter pinned on his badge.
• 2. Introduction of Mercy Das-Sulc, Police Community Liaison
Chief Reynolds introduced Mercy to the Hopkins community and stated that Mercy
brings energy and enthusiasm for working with the community and police department.
3. Special Olympics Presentation
Chief Reynolds and Mayor Maxwell presented a check for $5719.00, raised by the
Polar Bear Plunge fundraising event, to Megan Powell, a representative of Special
Olympics.
4. Presentation and Proclamation for the Hopkins Boys and Girls Basketball Team
Mayor Maxwell proclaimed April 19, 2011 Hopkins Girls and Boys State Basketball
Championship Day, thanking the players and coaches for their time and efforts.
IV. CONSENT AGENDA
1. Minutes of the April 5, 2011 City Council Meeting
2. Minutes of the April 5, 2011 Work Session after the City Council Meeting
3. Minutes of the April 12, 2011 Work Session
4. Proclamation for Earth Day
5. Approve Agreement for Purchase of Services between City of Hopkins and
• Hennepin County Department of Community Corrections and Rehabilitation;
(CR2011-032)
6. Second Reading for Ordinance 2011- 026, Various Zoning Amendments
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7. Adopt Resolution 2011-028, Supporting the Nine Mile Creek Watershed Districts
Application for an Environmental cleanup Grant from Hennepin
• County; (CR2011-028)
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Council Member Brausen moved and Council Member Rowan seconded a motion to
approve numbers 1 to 7 on the Consent Agenda. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Halverson, aye; Council Member
Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
8. Authorize Mayor and Acting City Manager to Sign Depot Lease Agreement
between the City of Hopkins and Hopkins School District 270; (CR201 1-
031)
Mr. Steiner, City Attorney, stated that there are some technical issues with the Depot
Lease Agreement but recommend approval subject to changes.
Council Member Rowan moved and Council Member Halverson seconded a motion
to approve number 8 on the Consent Agenda conditioned on the approval of the
City Attorney. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Halverson, aye; Council Member Rowan, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
V. OLD BUSINESS
1. Accept Bids/Order Public Hearing - 2011 Street Utility Improvement Project;
(2011-030)
Mr. Bradford stated that the city received very favorable bids for the 2011 Street and
Utility Improvements. The low bid was $1,834,714.35 submitted by Midwest Asphalt
Corporation. In all, 5 bids were opened. Assessment calculations will be prepared
based on the low bid and include a 5% contingency and 25% indirect cost. Mr.
Bradford reviewed the schedule to accept bids, assessment hearing and construction.
Council discussed sidewalks being incorporated into the bid and would like to see
more neighborhood discussion and costs for sidewalks separated out within the bid.
Mr. Bradford stated there will be an opportunity for more discussion regarding the
sidewalks with all persons owning property affected by the improvements at the
assessment hearing.
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Council Member Youakim moved and Council Member Halverson seconded a motion
•to adopt Resolution 2011-18, accepting bid; Resolution 2011-19, Declaring Cost to be
Assessed and Ordering Preparation of Proposed Assessment; and Resolution 2011-20,
Resolution for Hearing on Proposed Assessments, 2011 Street and Utility Improvements,
City Project 2010-10. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Halverson, aye; Council Member Rowan, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Adopt Resolution 2011-017, Approving the Final Plans to Authorize Bid Letting for
EVP Signal Retrofit; (CR2011-029)
Mr. Bradford introduced Adrian Potter from SRF, Inc. to explain plans for the
Emergency Vehicle Preemption Traffic Signal upgrades at Excelsior Boulevard at the
Hwy 169 Ramps. Mr. Bradford reviewed the schedule for bids and construction. Mr.
Potter stated that the impacts to traffic are minimal as work is done in a few days
during non peak hours. Council questioned the signal technology and Mr. Potter
stated that the technology has pretty much stayed the same and does not become
quickly outdated.
•Council Member Rowan moved and Council Member Halverson seconded a motion
to Adopt Resolution 2011-017, Approving the Final Plans to Authorize Bid Letting for EVP
Signal Retrofit. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member. Halverson, aye; Council Member Rowan, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. First Quarter Finance and Investment Report
Finance Director, Christine Harkess, gave a presentation of the financial and
investment report for the first quarter.
Council members discussed that the city's response during these tough budget
challenges has been very positive.
VII. ADJOURNMENT
There being no further business, Council Member Youakim moved and Council
Member Halverson seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 8:42 p.m.
Respectfully Submitted,
Debbie Vold
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ATTEST:
Euge e J. axwell, Mayor
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STATE OF MINNESOTA
COUNTY OF HE:NNEPIN SS.
CITY OF HOPKINS
I, THE UNDERSIGNED, DEBORAH L. SPERLING, DEPUTY CLERK
OF THE CITY OF HOPK INS, HENNEPIN CGU^M, MINNESOTA: AND CUSTODIAN
OF THE SEAL ANID RECORDS OF SA'D f ITY DO HEREBY CERTIFY THAT THE
MOW: O i' OR :GCfi;G !S A TRUE AND CORRECT T;IA �:"C T AND COPY OF THE
V:'HL' ORIGIN �.L RECj THEREOF PHESERUED/A i[Y0 ILE W THE OSCE OF
SAID CITY CeERfC
DL'FPUTY CITY CLERK OF THE CITY OF/HOPKINS
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