04-03-2012 CCA regular meeting of the Hopkins City Council was held on April 3, 2012, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson, and Youakim.
Also, present were staff members Elverum, Genellie, Harkess, Kearney, Mornson, Reynolds,
Stadler and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
III. OATH OF OFFICE
1. Chief Reynolds introduced Cadet Luis Fernando Beltran. Mr. Genellie issued the Oath of
Office to Cadet Beltran. Cadet Beltran's wife pinned on his badge.
2. Chief Reynolds introduced Officer Michael Miller. Mr. Genellie issued the Oath of Office to
Officer Miller. Chief Reynolds pinned on Officer Miller's badge.
Mayor Maxwell welcomed the new officers to the City of Hopkins.
IV. PRESENTATION
Citizen Academy Graduation
Mayor Maxwell and Mr. Mornson thanked the Citizen Academy participants and presented each
with a certificate and Hopkins Historical Society Book.
V. REPORT
1. Zoning and Planning Report
Aaron Kuznia of the Zoning and Planning Commission reported on the following item:
Zoning & Planning reviewed the Dairy Queen concept plan for the construction of a drive-
through at 1800 Mainstreet. There was concern regarding traffic from one community member
and Mr. Pettit, owner of the Dairy Queen, is concerned about loss of parking. The Zoning &
Planning Commission had favorable comments about the plan.
VI. CONSENT AGENDA
1. Minutes of the March 20, 2012 Council Meeting
2. Minutes of the March 20, 2012 Work Session following the Council Meeting
3. Minutes of the March 27, 2012 Joint Meeting with Council, Parks and Zoning and Planning
Commission
4. Ratify Checks for the Month of March
5. Approval of Temporary Liquor License for Gethsemane Church
6. Approve Resolution 2012-018, Extending the Current Cable Franchise with Comcast
Mr. Genellie addressed the Council regarding Consent item #6. Negotiations with Comcast are
continuing with anticipated completion by July 2012.
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Council Member Cummings moved and Council Member Halverson seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings,
aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim,
aye; Mayor Maxwell, aye. The motion carried unanimously.
VII. NEW BUSINESS
1. Discuss Concept Review of Dairy Queen" Drive -Through (CR 2012-031)
Ms. Elverum addressed the Council regarding the concept review of the Dairy Queen drive-
through. Ms. Elverum reviewed the site design, conditional use permit requirement, parking
requirements, signage and property access.
There was much discussion by Council regarding the parking right of way, loss of parking spots,
parking requirements & conformance, drive-through menu board, signage, outdoor seating,
traffic on 18th Avenue, on -street & angle parking, screening for the neighborhood, landscaping
and the stacking requirements for the drive-through.
Mr. Steiner addressed Council regarding non-conformance of signage.
Mr. Dave Pettit, owner of Dairy Queen, 1800 Mainstreet, Hopkins, addressed Council regarding
the possible addition of a drive-through. Mr. Pettit is concerned about the removal of parking
spaces along the City's right -of way on 18th Avenue. Mr. Pettit discussed with Council his
vision for improvements at the abutting retail center that would need to be purchased in order to
construct the drive-through.
Council & staff will continue to review the site concept and work on parking issues with the
business owner.
2. Approve Ordinance Amending Section 405 (Property Maintenance) of the Hopkins City Code
(CR 2012-012)
Mr. Kearney addressed the Council regarding the first reading of changes to the Ordinance
amending Section 405 (Property Maintenance). The language changes in the ordinance make it
easier to interpret and enforce. The ordinance has been reviewed by City Attorney's office.
Council Member Youakim moved and Council Member Halverson seconded a motion to
Approve Ordinance 2012-1044 for first reading. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
3. Approve Plans and Order Bids for Hopkins Activity Center (CR 2012-028)
Mr. Stadler addressed the Council regarding the upgrade of the heating and cooling systems at
the Hopkins Activity Center. The system will provide an economical and low maintenance
solution to its existing low-pressure steam system and aging air conditioning system. The needed
improvements to the kitchen area will be considered at a later date due to the complexities of
updating the kitchen area, including the need to match HVAC needs to the specific kitchen uses.
Activity Center staff is working on a plan for potential future uses of the kitchen space. Mr.
Stadler reviewed the estimated cost of $240,000 plus contingency costs and the bid and
construction timetable.
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There was much discussion by Council regarding the HVAC upgrade need due to the aging
system.
Council Member Cummings moved and Council Member Halverson seconded a motion to
Approve Plans and Specifications and Authorizing Advertisement for Bids — Hopkins Activity
Center HVAC Upgrade City Project No. 12-07. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Approve Reimbursement Resolution for ERP Items (CR 2012-032)
Ms. Harkess addressed the Council regarding the 2012-2016 Equipment Replacement Plan
(ERP). The fund is currently not adequately funded due to the loss of state aid funds in 2002 and
the economic downturn. Staff has identified a number of larger ticket items with useful lives
exceeding 10 years that could be funded with equipment certificate bonds. Not all of the items
will necessarily need to be funded with bonds; however by identifying all the potential items this
will give flexibility in determining the bond amount. Council will be presented with information
for approval before moving forward with the bonds.
There was much discussion by Council regarding bond issues, sale proceeds from Fire
Department equipment going back into the ERP, the need for equipment items to be listed on the
resolution, the amount bonded equals the amount purchased and that Council will have the
opportunity to evaluate items prior to bonding to determine if they still need to be purchased.
Council Member Halverson moved and Council Member Gadd seconded a motion to Adopt
Resolution 2012-019 declaring the Official Intent of the City to Reimburse Certain Expenditures
from the Proceeds of Bonds to be issued by the City. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Youakim seconded a motion to adjourn the meeting. The meeting was adjourned at 9:03 p.m.
Respectfully Submitted,
Debbie Vold
COUTIL MEM ERS
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