05-15-2012 CCA regular meeting of the Hopkins City Council was held on May 15, 2012, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim.
Also, present were staff members Bradford, Elverum, Genellie, Mornson, Stadler and City
Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:31 p.m.
II. PRESENTATION
1. Acknowledgment of Donation of Art Piece by the Historical Society "Like a Tree, Rooted in
the Earth"
Ms. Elverum gave an overview of the Hopkins Artstreet project. The project was made possible
by grants, sponsorships andindividual contributions. The goal of the project is to bring people to
Hopkins and expose them to the arts. Ms, Elverum gave an update on this year's Artstreet II
project, acknowledged the committee members and encouraged the public to get out and vote for
their favorite sculpture. The new art pieces will be installed on Friday, May 18, 2012.
Mayor Maxwell presented the representatives from the Hopkins Historical Society with a
certificate of appreciation acknowledging their donation to the City of the art piece "Like a Tree,
Rooted in the Earth." The piece was designed by artist, Richard Poey, was the People's Choice
Award winner and will be on display at the Hopkins Clock Tower Plaza.
2. Acknowledgement of Donation of Art Piece by HBCA/City of Hopkins "Shoo -Shoe Train"
Mayor Maxwell presented the representative of the Hopkins Business and Civic Association with
a certificate of appreciation acknowledging their donation to the City the art piece "Shoo -Shoe
Train." The piece was designed by artist Kyle Fokken and was the Children's Choice Award
winner.
3. Proclamation for Hopkins Library 100th Anniversary Celebration
Mayor Maxwell read the proclamation declaring Sunday, June 3, 2012 as Hopkins Library 100th
Anniversary Celebration. Representatives of the Hopkins Library gave an overview of the
Hopkins Library history and celebration events on Sunday, June 3, 2012, 1-3 pm.
III. CONSENT AGENDA
1. Minutes of the May 1, 2012 Council Meeting
2. Minutes of the May 1, 2012 Work Session following the Council Meeting
3. Minutes of the May 8, 2012 Work Session Meeting
4. Approve a Temporary Liquor License for the Hopkins Rotary (CR 2012-042)
Council Member Halverson moved and Council Member Cummings seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings,
aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim,
aye; Mayor Maxwell, aye. The motion carried unanimously.
1
IV. PUBLIC HEARING
1. Conduct Assessment Hearing and Adopt Assessment Roll and Award Bid for 2012 Street and
Utility Improvements (CR 2012-041)
Mr. Bradford and Sarah Rippke of Bolton & Menk gave an overview of the 2012 street and
utility improvement project; including the project area, crosswalk design, bid results with S.M.
Hentges & Sons, Inc. being the low bidder, project funding breakdown, overview of the
assessments, caps & specific assessments by unit, water service costs & caps, alley assessments
and the project schedule.
Council Member Cummings excused herself from voting on the 2012 Street/Utility Improvement
Project because her property is being assessed.
Mr. Bradford updated the Council on the reason for the street reconstruction, street failed
pavement ratings, how streets are selected for reconstruction, assessment policy & 15 -year pay-
off schedule, how the city finances the street reconstruction, homeowners contribution, examples
of how other cities pay for their street reconstruction programs, addressing drainage issues,
utility replacements are paid through the water and sanitary sewer fees and the streets in this
project area have not been re -done since the 1950's.
There was much discussion by Council about the positives of investing in the City's
infrastructure.
Mayor Maxwell opened the public hearing at 8:10 pm. The following residents addressed the
Council about the project:
Gretchen Gubbins, 608 Minnetonka Mills Rd. came forward to comment on the project during
these economic times.
Joe Rinaldi, 201 6th Avenue North came forward requesting a cancellation of alleyway
assessment.
Business owner of 808 Main LLC, 808 Mainstreet, came forward concerned about access to the
parking lot for their business during the alley reconstruction.
Teresa Kocourek, 600 Minnetonka Mills Rd came forward to comment on the project during
these economic times and the concern about the of large amount of commercial vehicle traffic on
Minnetonka Mills Rd causing excess wear and tear on the road.
Christian Sanchez, 213 91h Avenue North, came forward requesting cancellation of the
assessment because he does not see the need for reconstruction of 3rd Street North.
Business owner of Mainstreet Bar and Grill, 814 Mainstreet came forward concerned how close
the alleyway improvements will be to his property and concern for how fast traffic drives
through the alley.
There was much discussion by Council and staff about the importance of maintaining the streets,
discussion of pavement conditions and sub -base failure, more economical to do utility work
while road is under construction, all properties that abut the alleyway are responsible f6r
2
assessment, Staff will work closely with businesses to minimize disruption for customers,
preconstruction condition of areas will be documented prior to construction, residential cap on
assessments, assessment interest rate and time period, explanation of competitive bidding
process, city policy that property owners cannot face more than two assessments in a 10 year
period of time, assessment policy and the pavement management system.
Council directed staff to revisit the 3rd street North project area, in the Parking Enforcement
Officer to monitor parking limits during the Mainstreet alley construction project and discuss
project timing with business owners.
Council Member Halverson moved and Council Member Gadd seconded a motion to close the
public hearing. A poll of the vote was as follows: Council Member Gadd, aye; Council Member
Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The public hearing was
closed at 8:44 pm.
There was much discussion by Council regarding the bond interest rate, the condition of the
pavement and age of 3rd Street North, senior citizen deferment of assessment and the pre -pay
assessment option.
Ms. Rippke gave an overview of the construction schedule, all residents and businesses in the
construction area will receive a newsletter to update them on construction project and contact
information.
Council realizes the importance of well maintained infrastructure and thanked the residents and
businesses affected by the street improvement project.
Mr. Steiner advised the Council that a motion on each assessment appeal is needed. Qualifying
senior citizens may apply for the deferment and in order to deny the appeal Council needs to
determine, based on staff opinion, if the property owner is receiving a benefit to their property
from the public improvement project corresponding to the amount of the assessment.
Council Member Youakim moved and Council Member Halverson seconded a motion to deny
the appeal by 303 -6th Avenue North. A poll of the vote was as follows: Council Member Gadd,
aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye.
The motion carried.
Council Member Gadd moved and Council Member Halverson seconded a motion to deny the
appeal by 213 _9th Avenue North denied with satisfaction of staff opinion regarding street
improvements needed to 3rd Street North. A poll of the vote was as follows: Council Member
Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell,
aye. The motion carried.
Council Member Youakim moved and Council Member Halverson seconded a motion to deny
the appeal by 201 -6th Avenue North. A poll of the vote was as follows: Council Member Gadd,
aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye.
The motion carried.
Council Member Halverson moved and Council Member Gadd seconded a motion to deny the
appeal by 600 Minnetonka Mills Road. A poll of the vote was as follows: Council Member
Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell,
aye. The motion carried.
N
Council Member Youakim moved and Council Member Halverson seconded a motion to deny
the appeal by 608 Minnetonka Mills Road. A poll of the vote was as follows: Council Member
Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell,
aye. The motion carried.
Council Member Youakim moved and Council Member Halverson seconded a motion to Adopt
Resolution 2011-028, Resolution adopting Assessment Roll, 2012 Street and Utility
Improvements, City Project 2011-10 and Resolution 2011-029, Resolution for award of Bid,
2012 Street and Utility Improvements, City Project 2011-10. A poll of the vote was as follows:
Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried.
V. NEW BUSINESS
1. First Reading, Amendment to City Code 705 — for Sanitary Sewer System; (CR 2012-043)
Mr. Stadler addressed Council regarding amendment to the city code in regards to the discharge
of prohibited fats, oils and greases in concentrations that cause deposit or obstruction in the
sanitary sewer system. The proposal will require business owners to maintain their equipment,
provide inspection documentation and pay for costs in the event of an unlawful discharge and
obstruction of the sanitary sewer system. Staff will contact all food service establishments
regarding the code change.
There was much discussion by Council regarding inspection records, costs to the City to clear
sewer obstructions and the code is not requiring additional equipment, just requiring the business
to maintain their equipment and giving the City the authorization to inspect the equipment.
Council directed staff to inform food service establishments prior to the second reading
regarding the code change and to determine who will perform the equipment inspections.
Council Member Halverson moved and Council Member Youakim seconded a motion to adopt
for first reading Ordinance 2012-1048, amending City Code sections 615 and 705 with the
requests made by Council to staff. A poll of the vote was as follows: Council Member
Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Approve Resolution for Beyond the Yellow Ribbon Program; (Memo)
Mr. Mornson addressed Council regarding Beyond the Yellow Ribbon, a ,program that creates
awareness for the purpose of connecting servicemembers and their families with community
support, training, services and resources. The Resolution supports a multi -city effort to form a
Yellow Ribbon Coalition. Councilmember Gadd gave an overview of the program. There was
much discussion by Council about key community leaders, advantage of working together with
six other cities, a public awareness campaign and the importance of the program being
community driven.
Council Member Gadd moved and Council Member Youakim seconded a motion to Approve
Resolution in support of Beyond the Yellow Ribbon Program. A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
11
• Next City Council meeting is on Tuesday, June 5, 2012
Mainstreet Days on Saturday, May 19, 2012 from 9am-4pm
Hopkins Artstreet II reception on Friday, May 18, 2012, 6 pm at Hopkins Center for the Arts
Council Member Cummings gave an update on Community Days of Service on May 19 & 20,
2012
• Police Department neighborhood meeting at Oakes Park on Thursday, May 17, 2012
Engaging Raspberry Renters meeting on Thursday, May 24, 2012
Metropolitan Watershed District meeting regarding new lift station on Wednesday, May 30,
2012
VI. ADJOURNMENT
There being no further business, Council Member Cummings moved and Council Member Gadd
seconded a motion to adjourn the meeting. The meeting was adjourned at 9:33 p.m.
OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
Respectfully Submitted,
Debbie Vold
ATTEST:
Eu ene Y."'Maxwell, Mayor
5