08-21-2012 CCA regular meeting of the Hopkins City Council was held on August 21, 2012, in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members
Cummings, Gadd, Halverson and Youakim. Also, present were staff members Beard, Bradford,
Genellie, Mornson, Stadler and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OATH OF OFFICE
Mr. Genellie issued the Oath of Office of Hopkins Park Board to Abbey Bryduck.
III. REPORTS
1. Hopkinsvolunteer.org
Pastor Scott Searl of Shepherd of the Hills Lutheran Church and Mike Bolen, Director of the
Center for Service gave an overview of the Center for Service and the hopkinsvolunteer.org
website.
There was Council discussion regarding the benefits of the free service to the community, how
organizations can contact the Center for Service and how the program is marketed. Council
suggested marketing the Center for Service in the Hopkins Highlights and having a presence at
the September Hopkins Business Forum.
V. CONSENT AGENDA
1. Minutes of the August 6, 2012 Council Meeting
2. Minutes of the August 6, 2012 Work Session Following the Council Meeting
3. Minutes of the August 13, 2012 Work Session
4. Second Reading of Ordinance 2012-1053, Rezoning Property at 815 - 1St Street South and
31 - 9th Ave South from B-2, Central Business to Mixed Use for First Reading; (Memo)
5. Second Reading of Ordinance 2012-1054, Placing Overlay Zoning of PUD for the Gallery
Flats Apartments (Memo)
6. Approve the HUD Sustainable Communities Regional Planning Grant Sub -Recipient
Agreement Between the Metropolitan Council and the City of Hopkins - 8th Ave Artery
(CR 2012-098)
7. Approve Execution of Sub -Recipient Agreement with Klodt Development for
Environmental Clean -Up Funds for Lutheran Digest Site (CR 2012-092)
8. Approve Execution of Sub -Recipient Agreement with Klodt Development for Geo -
Technical and Soil Correction Funds for Park Nicollet Site (CR 2012-093)
9. Approve Resolution 2012-058, Authorizing an Application to Metropolitan Council for
Livable Communities Transit -Oriented Development Grant for 8th Avenue North Parking
Ramp and Gallery Flats Redevelopment on the Lutheran Digest and Park Nicollet Sites
(CR 2012-094)
10. Approve Resolution 2012-059, Supporting Application to Hennepin County Supplemental
TOD Grant (Transit Oriented Development) Program for 8th Ave North Parking Ramp (CR
2012-095)
11. Approve Lake Minnetonka Area Consortium Records Management System Server Sharing
and Governance Agreement — Law Enforcement Technology Group (LETG)
12. Order Public Hearing 2012 Miscellaneous Special Assessment (CR 2012-097)
Mr. Steiner addressed Council stating that the City Attorney's office have reviewed the
resolutions on the Consent Agenda.
Captain Brent Johnson of the Hopkins Police Department addressed the Council regarding the
smooth transition of Dispatch services to Hennepin County. Captain Johnson gave a brief
overview of the new Records Management System, LETG.
Council Member Halverson moved and Council Member Gadd seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye;
Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
V. PUBLIC HEARING
1. Supplemental Public Hearing 2012 Street Project (CR 2012-091)
Mr. Bradford addressed the Council regarding the resolution previously approved that includes
the correct project costs of $3,072,000. The notice mailed to the affected property owners only
included the assessment portion of the project costs. This resolution ratifies resolution 2012-005
after taking input at the public hearing following a corrected public notice and mailing.
Mayor Maxwell opened the public hearing at 7:54 pm. The following resident addressed the
Council about the 2012 Street project:
Leo Bilous, 338 -10th Ave N came forward to comment on the project costs.
Council Member Halverson moved and Council Member Youakim seconded a motion to close
the public hearing. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The public hearing was closed at 7:57 pm.
Mr. Bradford updated the Council regarding the current street construction process. There was
Council discussion regarding the good job that the street construction crew is doing.
Council Member Youakim moved and Council Member Cummings seconded a motion to Adopt
Resolution 2012-057 a Resolution ratifying Resolution 2012-005 which ordered the 2012 street
improvement project, Project No. 2011-010. A poll of the vote was as follows: Council Member
Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Accept Offer and Adopt Resolution Approving Sale of 2012 A Bonds (CR 2012-100)
Ms. Harkess and Mr. Mark Ruff of Ehlers addressed the Council regarding the issuance of bonds
at a lower price to pay for the early retirement of an existing debt; which are at higher rates. Mr.
Ruff reviewed with Council the city's AA rating, the bidders, the low bid of 1.4177% and the
projected interest savings for the City.
There was much Council discussion regarding the AA rating, excellent percentage rate, the last
bond issuance, which was at a much higher interest rate and the large amount of bidders.
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Council Member Gadd moved and Council Member Halverson seconded a motion to Approve
resolution No. 2012-063 awarding the sale of General Obligation Capital Improvement Plan
Bonds, series 2012A, in the original aggregate principal amount of $1,905,000; fixing their form
and specifications; directing their execution and delivery; providing for their payment; providing
for the escrowing and investment of the proceeds thereof; and providing for the redemption of
bonds refunded thereby. A poll of the vote was as follows: Council Member Cummings, aye;
Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
2. Accept Offer and Adopt Resolution Approving Sale of 2012 B Bonds (CR 2012-101)
Ms. Harkess and Mr. Ruff of Ehlers addressed the Council regarding the bonds that are being
sold to finance the 2011 and 2012 street improvement projects within the city, the water meter
replacement project and the 2013 and 2014 equipment purchases. Mr. Ruff reviewed the bidders
and the favorable low bid of 1.8151 %.
Council Member Youakim moved and Council Member Cummings seconded a motion to
Approve Resolution no. 2012-064 awarding the sale of General Obligation Bonds, series 2012B,
in the original aggregate principal amount of $5,505,000; fixing their form and specifications;
directing their execution and delivery; and providing for their payment. A poll of the vote was as
follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member
Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
3. Approve Resolution 2012-065, Ordering Public Improvement Hearing, 2013 Street and Utility
Improvements, Project 2012-10 (CR 2012-102)
Mr. Bradford addressed the Council regarding the 2013 street reconstruction project for the
South Presidential neighborhood. Mr. Bradford updated the Council on the project scope which
was changed from a two-year project to a one-year project to minimize disruption for the
neighborhood. Mr. Bradford showed examples of roadway deterioration, reviewed the total
project cost of 6.1$ million, projected assessments to the homeowners and discussed the project
schedule.
There was much discussion by Council regarding preserving trees, preliminary assessment
amounts, drainage issues, assessments paid by affected businesses and the emergency shutoff
with Edina.
Council Member Cummings moved and Council Member Halverson seconded a motion to adopt
Resolution 2012-065, Resolution Ordering Public Improvement Hearing, 2013 Street and Utility
Improvements, Project 2012-10. A poll of the vote was as follows: Council Member Cummings,
aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim,
aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Approve Revised Park Dedication Fees (CR 2012-099)
Mr. Stadler addressed the Council regarding raising the multiple -family residential park
dedication fee.
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Mr. Stadler reviewed park dedication fees in other cities and explained that the fees are used to
fund improvements and repairs in city parks. Currently Hopkins has the lowest Park Dedication
Fee and even raising the fee to $1500/unit will be in line with the lowest in the area. The
Hopkins Park Board is also exploring other funding sources.
There was much discussion by Council regarding Park Dedication fees in other cities and the
importance of maintaining Hopkins parks for the citizens.
Council Member Gadd moved and Council Member Cummings seconded a motion to Adopt
Resolution 2012-062 raising the park dedication fees for residential developments from
$800/unit to $1,500/unit.
A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd,
aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye.
The motion carried unanimously.
5. Approve 2013 — 2017 CIP (Capital Improvement Plan) (CR 2012-089)
Ms. Harkess addressed the Council regarding the Capital Improvement Plan, gave a background
of the CIP, funding sources, an overview of the projects at various buildings & parks, streets &
utility improvements, project totals of $7,079,500 and funding sources.
There was Council discussion regarding sending out notices to residents regarding upcoming
street improvements, the bonding timetable for projects and that the CIP is a planning tool and
additional approvals are needed for projects to proceed. Staff will continue to monitor bonding
interest rates.
Council Member Halverson moved and Council Member Gadd seconded a motion to Adopt the
2013 — 2017 CIP (Capital Improvement Plan). A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
6. Approve 2013 - 2017 ERP (Equipment Replacement Plan) (CR 2012-090)
Ms. Harkess gave an overview of the Equipment Replacement Plan, a summary of the next five
years of a twenty-year replacement schedule, for equipment of the City of Hopkins. Ms. Harkess
reviewed the funding for equipment replacement, revenues, cash flow projections, funding
challenges, 2013 equipment scheduled to be purchased for City Hall, Fire Department, Police
Department, Public Works and the Arts Center. The equipment purchases are made based upon
condition and equipment is continually evaluated. Mr. Stadler addressed the Council regarding
the purchase of the regenerative air sweeper.
There was much Council discussion regarding the 5 -year equipment replacement plan.
Council Member Youakim moved and Council Member Cummings seconded a motion to Adopt
the 2013 — 2017 ERP (Equipment Replacement Plan). A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
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Other:
Mr. Mornson recognized Ms. Harkess & Finance Department staff for receiving the 2012
Distinguished Budget Presentation Award.
Hopkins Police Department is a finalist for the International Association Chief of Police Award
for the Operation Recess program.
The Hopkins Center for the Art received a grant from State Arts Board.
Chief Specken and the Hopkins Fire Department received a $93,000 fire prevention grant.
Next Work Session and City Council Meeting is Tuesday, September 4tn
VII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member Gadd
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:54 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Eugene J. axwell, Mayor
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