11-20-2012 CCA regular meeting of the Hopkins City Council was held on November 20, 2012, in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings,
Gadd, Halverson and Youakim. Also, present were staff members Bradford, Genellie, Morrison and
Stadler.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. PRESENTATION
1. Hera Ahmad for Green Step City
Mr. Morrison gave an overview of the Green Step City program; the City of Hopkins will be the
fifth state in Minnesota to reach step three. Mr. Morrison recognized Ms. Ahmad for her efforts with
the Green Step City program as an intern with the City of Hopkins.
III. CONSENT AGENDA
1. Minutes of the November 7, 2012 Council Meeting
2. Minutes of the November 7, 2012 Work Session Following the Council Meeting
3. Minutes of the November 13, 2012 Work Session Meeting
4. Approve Resolution for Joint Powers Agreement with BCA
5. Approve Agreement for Records Management Services with Plymouth
Council Member Youakim moved and Council Member Cummings seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously
IV. NEW BUSINESS
1. Approve Final Plan; Authorize Bid 2013 Street and Utility Improvement
Mr. Bradford addressed Council regarding the 2013 street & utility improvements in the South
Presidential neighborhood. Representatives of Bolten & Menk, Inc., Marcus Thomas, Nick
Amatuccio and Rich Revering were available to answer Council questions.
Mr. Thomas gave an overview of the 2013 street & utility project, trail, sidewalk & roadway
improvements and the tree removal & replacement project. Most of the affected residents have been
contacted regarding tree removal and Bolten & Menk representatives will continue to make efforts
to meet with all the affected residents. Mr. Thomas addressed concerns by residents regarding truck
traffic and is proposing no truck signage at specified locations. Mr. Bradford explained that the
signage is to discourage truck traffic through the neighborhood but delivery trucks are still allowed.
Mr. Thomas gave an overview of the improvements to the water tower roadway, sidewalk
extensions, storm sewer pipes & drains, water main and sanitary sewer improvements.
There was much Council discussion regarding drainage patterns along the water tower roadway,
sidewalk extensions, service replacement options for residents and the Edina interconnect. Bolten &
Menk will take another look at the contours to address drainage in the water tower area. Mr.
Thomas stated that residents were receptive to the sidewalk extensions and the interconnect is a
cost -share between the cities of Edina and Hopkins and not assessed to the residents.
Mr. Bradford addressed the Council regarding the ongoing negotiations with Blake School to
relocate a water main and that the City has received a Met Council Grant totaling $95,000 towards
sanitary sewer improvements.
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Mr. Thomas gave an overview of the project costs of $4.8 million with the average assessment to be
approximately $5800.00 which includes the water and sanitary sewer service replacement if needed.
Mr. Thomas reviewed the project schedule and construction timetable.
There was much Council discussion regarding the number of bids received on street projects,
replacement of fire hydrants and notification of residents. Mr. Bradford is anticipating a higher
number and competitive bids due to timing and size of the project. All the fire hydrants will be
replaced in the project area and resident notices will go out after awarding of the bids in February.
Council would like to have notices sent to residents as soon as possible so they can plan ahead for
the upcoming costs and project disruption.
Council Member Youakim moved and Council Member Gadd seconded a motion to Adopt and
Amend Resolution 2012-070, Ordering Public Improvement. A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
Council Member Cummings moved and Council Member Gadd seconded a motion to adopt
Resolution 2012-090, Approving Construction Documents and Authorizing Advertisement for Bids
2013 Street and Utility Improvements City Project No. 2012-10. A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
OTHER:
• Tree Lighting on Friday, November 23 at 6 pm, at Downtown Park.
• Next City Council Meeting is Tuesday, December 4, 2012.
V. ADJOURNMENT
There being no further business, Council Member Cummings moved and Council Member Gadd
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:02 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Eugen well, Mayor
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