02-05-2013 CCA regular meeting of the Hopkins City Council was held on February 5, 2013, in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members
Cummings, Gadd, Halverson and Youakim. Also, present were staff members Bradford,
Elverum, Genellie, Morrison, Stadler and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:09 p.m.
II. CONSENT AGENDA
1. Minutes of the January 18, 2013 Goal Setting Meeting
2. Minutes of the January 22, 2013 Council Meeting
3. Minutes of the January 22, 2013 Work Session Following the Council Meeting
4. Minutes of the January 29, 2013 Work Session
5. Ratify Checks for the Month of January 2013
6. License Agreement — Hennepin County Digitized Data (CR 2013-012)
7. Accept Improvements and Authorize Final Payment— 2011 Street and Utility Improvements
(CR 2013-013)
8. Approve Temporary 3.2 Malt Liquor License for The Church of St. John the Evangelist's,
Men's Club (CR 2013-016)
Council Member Cummings moved and Council Member Gadd seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye;
Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
III. PUBLIC HEARING
1. Adopt Assessment Roll and Award of Bid - 2013 Street and Utility Improvements (CR 2013-
014)
Mr. Bradford and Marcus Thomas of Bolton & Menk gave an overview of the 2013 street and
utility improvement project; including the project location, description of the infrastructure
reconstruct, highlights of the storm water improvements, low bid of $3,096,330.25 submitted by
Ryan Contracting, project funding breakdown, overview of the assessments for streets, water &
sewer services, assessment caps, water and sanitary service cost share and an overview of the
mandatory replacement of Orangeburg sanitary sewer pipe and the multiple options for property
owners to pay for the replacement.
Mr. Thomas gave an overview of construction impacts, communications with the neighborhood,
and introduced the on-site project representative, Mr. Nick Amtuccio. Mr. Thomas reviewed the
projected tree removal during the construction process and tree replacement options. Mr.
Thomas gave an overview of the typical experiences during the street reconstruction project,
contractor progress and phasing, the temporary water system and the project schedule.
There was much discussion regarding the storm water detention area, number of homeowners
who have already completed the water & sewer service, timeframe of Orangeburg replacement,
approximate length of time for plumbers to replace water & sanitary services, allowed tree
replacement species and preconstruction neighborhood notification.
Mayor Maxwell opened the public hearing at 7:39 pm. No one came forward to address the
Council.
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Mr. Bradford gave an overview of the appeal and senior citizen deferment procedures. No
appeals have been received.
Council Member Youakim moved and Council Member Cummings seconded a motion to close
the public hearing. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The public hearing was closed at 7:40 pm.
Council Member Youakim moved and Council Member Gadd seconded a motion to adopt
Resolution 2013-007, Resolution Adopting Assessment Roll, 2013 Street and Utility
Improvements, City Project 2012-10 and lowering 13 Monroe Avenue South by $64. A poll of
the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council
Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion
carried unanimously.
Council Member Gadd moved and Council Member Cummings seconded a motion to adopt
Resolution 2013-008, Resolution for Award of Bid, 2013 Street and Utility Improvements, City
Project 2012-10. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
IV. NEW BUSINESS
1. Create Technical Advisory Committee for Blake Road Improvements (2013-015)
Mr. Bradford gave an overview of the many studies and stakeholders that have an interest in
Blake Road and the surrounding area. The Technical Advisory Committee (TAC) will help sort
through the competing interests and develop a plan to best meet the needs along the Blake Road
corridor. TAC will assist in the design of Blake Road into a complete street that will meet the
needs of the community. The following agencies will be included in the TAC membership: City
of Hopkins Staff, St. Louis Park Engineering, Hennepin County Transportation, Hennepin
County Housing, Community Works, & Transit, MnDot, Southwest LRT Project Office,
Metropolitan Council, Three Rivers Park District, Minnehaha Creek Watershed District and
Transit Station Alternative Action Plan (TSAAP).
There was Council discussion regarding the importance of Hopkins taking the lead in the Blake
Road improvements and the process will assist in future funding.
Mr. Steiner advised the Council regarding the contract and will consult with staff on future
agreements.
Council Member Halverson moved and Council Member Youakim seconded a motion to adopt
the Resolution No. 2013-005 creating a Technical Advisory Committee for the improvement of
Blake Road. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
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2. Approve Resolution for the 2013 Goals and Strategic Plan (CR2013-011)
Mr. Momson gave an overview of the 2013 City of Hopkins Mission and Goals, mission
statement, vision, changes and additions to the goals and strategies, 2012 accomplishments,
strengths, opportunities and 2013 projects.
Council Member Gadd moved and Council Member Cummings seconded a motion to adopt
Resolution 2013-004, Affirming the City of Hopkins Mission Statement and Adopting the 2013
Goals and Strategic
Plan for the City of Hopkins. A poll of the vote was as follows: Council Member Cummings,
aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim,
aye; Mayor Maxwell, aye. The motion carried unanimously
• Taste of Hopkins and State of City on Tuesday, February 12 at Hopkins Center for the Arts
• West Metro Home Remodeling Fair at Eisenhower Community Center on February 24
• Empty Bowls on Tuesday, March 12 at Hopkins Center for the Arts
V. ADJOURNMENT
There being no further business, Council Member Youakim moved and Council Member
Halverson seconded a motion to adjourn the meeting. The meeting was adjourned at 8:00 p.m.
Respectfully Submitted,
Debbie Vold
CoUN IL ME BERS
ATT ST:
Eugen J. 40well, Mayor