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11-04-2013 CCA regular meeting of the Hopkins City Council was held on November 4, 2013, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff members Anderson, Beekman, Elverum, Harkess, Stadler, Strachota, Morrison and City Attorney Jeremy Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:07 p.m. II. PRESENTATION 1. Update by Commissioner Jan Callison Hennepin County Commissioner Jan Callison addressed the Council reviewing the Hennepin County budget process, Hennepin County tax levy, property tax levels and the taxation process. Commissioner Callison gave an overview of the decision by Hennepin County to terminate passport services and a proposal to increase library hours. Hopkins Library hours are proposed to increase by six hours per week. Commissioner Callison gave an overview of the Wheelage Tax related to traffic and safety. Hopkins will be receiving upgrades to three traffic signals. Commissioner Callison stated that the major concerns received from Hopkins residents are in regards to Shady Oak Road, Blake Road, South West Light Rail Transit (SWLRT), road conditions and traffic flow. Commissioner Callison noted that the new Hennepin County offices located in the Wells Fargo building are scheduled to open in April or May of 2014 and that ResourceWest will move to the new location in January 2014. Mayor Maxwell thanked Commissioner Callison for her support and involvement with the SWLRT and the Hopkins community. 2. Proclamation of the Lions Club Mayor Maxwell read the proclamation declaring Friday, November 8, 2013 as Hopkins Lions Club Day. Hopkins Lions Club representatives Dave McCarvel and Gary Hemsworth gave an overview of the Hopkins Lions Club's service projects to the community and thanked the Council for their support. Mayor Maxwell thanked the Lions Club for their service to Hopkins community. 3. Community Image Awards Ms. Elverum introduced the winners of the 2013 Community Image Awards thanking them for their contribution towards community image and gave an overview of the review committee. Single Family Residential Winners: Timothy & Leslie Masterson at 214 -17th Ave N.; Jerry & Gayle Seaberg at 313 -7th Ave N.; David Prchal at 34 -15th Ave N 4. Update on Upcoming Snow Season/Southwest Presidential Parking Changes Mr. Stadler and Mr. Strachota presented an overview of the snow and ice control program for the City of Hopkins. Mr. Stadler reviewed snow day statistics. Mr. Strachota gave an overview of the snowplowing routes, personnel, equipment, snow event & snow emergency procedures and resident notifications. The Snow Line number is 952-939-1399. Mr. Stadler and Mr. Strachota discussed the snow season challenges including street parking, timing with Hennepin County plows and Central Business District sidewalks. Staff will be reminding downtown business owners regarding sidewalk snow removal procedures. Mr. Stadler discussed the proposed parking restrictions in the following areas to assist with snow plowing and fire safety access. Presidents Avenue South neighborhood: Presidents Avenue South neighborhood residents have been informed regarding the proposed parking restrictions with only four responses received with one opposed to the changes. Mr. Stadler discussed the proposed changes for the snow season of November 15 -April 15. First block of 14th Ave North: The proposal is to restrict parking on the east side of the first block of 14th Ave N. from l 1pm-8am. City Council Minutes of November 4, 2013 Two responses were received from the area. 5th Avenue North: The proposal is to restrict parking on both sides of 5th Avenue North during the winter season. A letter to residents in the area was sent recently and there has been some feedback but staff will continue to gather resident input. There was Council discussion regarding the importance of public information about the new parking restrictions. Council consensus was that staff should continue to look for solutions and gather more feedback for 5th Avenue North parking restrictions and to inform residents in the Presidents Avenue South neighborhood and 14th Avenue first block regarding the new parking restrictions. Staff will inform residents about the Snow Line phone number and Code Red to receive snow emergency notification. Staff will discuss the parking changes with the Police Department. Bonnie Kerns, 42 Van Buren Ave South, came forward to address the Council regarding snow emergencies. Mr. Strachota explained the snow removal procedures for small snowfalls and snow emergencies. III. REPORT Design Standards for Single Family Homes Ms. Anderson discussed with Council regarding design standards for single-family homes within the City. The Zoning and Planning Commission discussed design standards and the consensus of the Commission was not to adopt any design standards. Ms. Anderson researched Edina's floor area ratio and height maximum ordinance and compared the standards to homes on 11th Avenue and it was determined the homes fell way below the standards. Ms. Anderson discussed with Council the permit procedures that new construction needs to follow and the Hopkins building coverage of 35% for single-family homes. Staff has researched other cities ordinances and recommends that design standards not be adopted for single-family homes. Mr. Steiner advised Council that he is not aware of a municipality that regulates home design. There was Council discussion regarding building coverage and the positives of various types of architecture in Hopkins. Council consensus is not to pursue adoption of design standards at this time but to periodically look at residential design standards. IV. CONSENT AGENDA 1. Minutes of the October 15, 2013 Council Meeting 2. Minutes of the October 15, 2013 Work Session Following the Council Meeting 3. Ratify Checks Issued in the Month of October; (Memo) 4. Approve Resolution 2013-071, - Permit Fee Increase; (CR 2013-113) 5. Second Reading for PUD Overlay District Ordinance 2013-1067 at 108, 116, and 120 Shady Oak Road 6. Approve Resolution 2013-068, Accepting Improvement and Authorizing Final Payment, 2012 Street and Utility Improvements, City Project 2011-10; (CR 2013-115) 7. Proclamation Military Family Month Ms. Harkess addressed Council regarding the proposed parking permit fee increases for monthly, quarterly, annual and overnight parking permits. Mr. Genellie discussed the public notification of the permit fee changes and discussed the designated snow emergency parking lots. Council Member Cummings moved and Council Member Halverson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. City Council Minutes of November 4, 2013 2 V. NEW BUSINESS 1. Approve a Liquor and Tobacco License for Ace Spirits Hopkins LLC dba Ace Wine & Spirits; (CR 2013-116) Mr. Genellie addressed the Council regarding the Liquor and Tobacco License for a new establishment to be located at 4 Shady Oak Road, Suite 18 in the Suburban Square shopping center. The applicant was granted a license for another location in Hopkins but the lease agreement did not work out. The Hopkins Police Department has reviewed the application and has found no reason to deny the license. The applicant, Mr. Louis Dachis, addressed Council regarding his business. Council suggested that Mr. Dachis attend the Police Department liquor compliance class. Staff will make sure the applicant is notified of upcoming class. Council Member Gadd moved and Council Member Cummings seconded a motion to approve the Off - Sale Liquor and Tobacco Sales License Applications for Ace Spirits Hopkins, LLC dba Ace Wine & Spirits located at 4 Shady Oak Road, Suite 18 with the condition a certificate of liquor liability insurance is submitted to the City Clerk's office. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Adopt Resolution 2013-072, Approving a Conditional Use Permit to Operate a Day Care (CUP); (CR2013-114) Ms. Anderson addressed the Council regarding the Conditional Use Permit to operate a day care at 715 Mainstreet. Ms. Anderson reviewed the drop-off area for the children that will be in the back, on the north side of the building and the extended hours of operation. The Zoning & Planning Commission unanimously approved the Conditional Use Permit to operate a day care. Staff is recommending the extra condition that the day care staff needs to get a permit to park in city parking lots. There was Council discussion regarding parking permits, State licensing, designated drop off and day care transportation. Mr. Rick Rommel, building owner, addressed the Council regarding the five-year lease, trash removal and building lighting. The applicant addressed the Council and gave an overview of Family Resources & Child Care Center. Mr. Paul Gates, project architect, gave an overview of the classroom design and Ms. Fartun Ahmed, Daycare Director, discussed staffing requirements, food service, city park playground options and that day care will not be providing transportation at this time. Mr. Steiner advised the Council regarding the recording of the Conditional Use Permit. Staff will work with the daycare if transportation is provided in the future. Council Member Youakim moved and Council Member Cummings seconded a motion to adopt Resolution 13-72, approving a conditional use permit to operate a day care at 715 Mainstreet. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve a Contract through 2014 between the City of Hopkins and the Environment Regarding the Home Energy Squad Enhanced Program; Beekman (CR 2013-112) Ms. Beekman addressed the Council regarding the Home Energy Squad Enhanced Program Contract that will allow Hopkins homeowners to identify and implement energy savings opportunities in their homes. Ms. Beekman reviewed the costs, eligible properties and terms of the contract. City Council Minutes of November 4, 2013 3 There was Council discussion regarding utilizing grant funds to pay for the city's portion of the contract and marketing of the program to residents. Ms. Beekman stated that staff is working on confirmation of grant funds and discussed the marketing and public information strategies that will be utilized to inform residents of the program. Council Member Cummings moved and Council Member Gadd seconded a motion to approve a contract through 2014 between the City of Hopkins and Center for Energy and the Environment regarding the Home Energy Squad Enhanced Program. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. ANNOUNCEMENTS • Election Day — November 5th • Sister City Visit from November 17 — November 22 • Tree Lighting at Downtown Park on Friday, November 29 Mayor Maxwell discussed the Sister City Visit and advised residents to call City Hall for more information. VII. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member Youakim seconded a motion to adjourn the meeting. The meeting was adjourned at 8:36 p.m. Respectfully Submitted, Debbie Vold COU CIL MEMBERS ATTEST: Euge e J. Wkwell, Mayor Kristine A. Luedke, City Clerk City Council Minutes of November 4, 2013 4