11-19-2013 CCA regular meeting of the Hopkins City Council was held on November 19, 2013, in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings,
Gadd, Halverson and Youakim. Also, present were staff members Anderson, Bradford, Elverum,
Genellie, Luedke, Stadler, Mornson and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:03 p.m.
II. PRESENTATION
1. Twin West Presentation
Mr. Brad Meier, President of Twin West Chamber of Commerce, presented an overview of the
Twin West Chamber. The Chamber represents Hopkins and surrounding cities and has a
membership of over 700 business members. Mr. Meier gave an overview of the Mission Statement,
benefits of affiliation, development & transportation programs, key initiatives, local priorities,
community foundation and social media opportunities. The Council thanked the Twin West
Chamber for their involvement in the Hopkins community and encouraged the Chamber's
continued support of the Southwest Light Rail Transit.
2. CD One Price Cleaners
Mayor Maxwell congratulated CD One Price Cleaners on the opening of their business in Hopkins.
3. Boryspil Representative Update
Mayor Maxwell introduced the Sister City Program with Boryspil, Ukraine and introduced the five
Boryspil City Council members. Ms. Irina Fursman interpreted for the Ukrainian visitors. The
representatives from the Ukraine extended their best wishes from Boryspil, thanked the staff and
Council from the City of Hopkins for their hospitality and stated that the citizens of Hopkins should
be proud of their Council, staff and City. The Boryspil representatives presented the City with gifts
from the Ukraine and Mayor Maxwell presented the Ukrainian guests with a historical book of the
City of Hopkins.
III. CONSENT AGENDA
1. Minutes of the November 4, 2013 Council Meeting
2. Minutes of the November 4, 2013 Work Session Following the Council Meeting
3. Minutes of the November 12, 2013 Election Canvass Board.
4. Minutes of the November 12, 2013 Work Session
5. Approval of City Council Meeting Schedule for 2014
Mr. Mornson addressed the Council regarding the 2014 City Council meeting schedule. Mr.
Morrison gave an overview of the changes to the regular schedule and in addition the Tuesday,
November 4, 2014 meeting will be moved to Wednesday, November 5, 2014 due to Election Day
and the Tuesday, December 23, 2014 meeting will be moved to Monday, December 22, 2014.
Council Member Youakim moved and Council Member Cummings seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
IV. NEW BUSINESS
1. Adopt Resolution 2013-075, Approving the Application for Charitable Gambling Premises
Permit for Hopkins Raspberry Festival; (CR 20103-122)
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Ms. Luedke addressed the Council regarding the Charitable Gambling Premises Permit for the
Hopkins Raspberry Festival to conduct lawful gambling at Hopkins Tavern On Main. The owner of
the Hopkins Tavern On Main has served a 30 -day written notice to terminate the lease of the current
organizations effective December 31, 2013. A lease agreement has been signed with the Hopkins
Raspberry Festival for use of the Hopkins Tavern On Main space located at 819 Mainstreet. The
City Council has to approve a premises permit and then it will be forwarded to the State Gambling
Board for approval.
There was Council discussion regarding the number of Charitable Gambling permits an
organization is allowed. The City's policy regarding Lawful Gambling prohibits more than one
organization conducting gambling within a single premise but an organization can have gambling
premises permits at different locations. Ms. Luedke explained that the Minnesota Gambling Control
Board only approves permits on the first of each month therefore the new lease is scheduled to
begin December 1, 2013 but the Hopkins Raspberry Festival does not intend to begin gambling
operation until January 1, 2014 or when the current organization is no longer operating at the
Hopkins Tavern on Main location.
Mr. Genellie addressed Council regarding the Charitable Gambling policy and the Hopkins
Raspberry Festival meets the policy that Council has established. Ms. Luedke reviewed the
alternatives and staff is recommending approval of the issuance of a premises permit for the
Hopkins Raspberry Festival because they meet the policy requirements.
Council realizes that charitable gambling is a great asset for area organizations and encouraged the
charitable organizations to communicate and reach out to each other.
Council Member Cummings moved and Council Member Halverson seconded a motion to adopt
Resolution 2013-075, to approve issuing of a premises permit for lawful gambling to be conducted
by the Hopkins Raspberry Festival at Hopkins Tavern On Main located at 819 Mainstreet, Hopkins,
MN. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd,
aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The
motion carried unanimously.
2. Approve the Planned Unit Development (PUD) Agreement between the City of Hopkins and
Mokabaka LLC in regards to 108, 116, and 120 Shady Oak Road; Anderson (CR 2013-121)
Ms. Anderson addressed the Council and gave an overview of the PUD and conditions for the
redevelopment at 108, 116, and 120 Shady Oak Road. City Attorney Steiner drafted the PUD
agreement.
Ms. Elverum addressed Council stating the agreement with the VFW and the developer has been
signed.
Council Member Gadd moved and Council Member Halverson seconded a motion to approve the
Planned Unit Development (PUD) Agreement between the City of Hopkins and Mokabaka LLC in
regards to 108, 116, and 120 Shady Oak Road. A poll of the vote was as follows: Council Member
Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
3. Adopt Resolution 2013-073, Approving Engineering Agreement for 2014 Hobby Acres Street
Improvements; (CR 2013-119)
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Mr. Bradford addressed the Council regarding the street and drainage improvement projects for
2014. Mr. Bradford gave an overview of the improvement area, reason for pavement degradation,
repaving process and because the pavement is deteriorating due to poor construction and properties
were assessed for the original work, staff is recommending that it is not an assessable project. A
public information meeting is scheduled for the first week in December.
There was Council discussion regarding the current minimum pavement standards, sewer conditions
and other cities experiencing similar problems. Mr. Bradford explained the pavement standards,
replacement of some water mains, valves and hydrants and that staff will consult with other cities
regarding possible funding opportunities.
Mr. Bradford gave an overview of the additional work included in the project, which include
repaving a trail off Hopkins Crossroads and fixing drainage issues on 13th Avenue North. Mr.
Stadler addressed the Council regarding the flooding on 13th Avenue North, which was reported to
staff by a resident. Staff has been in contact with the resident and will continue to keep the 13th
Avenue North residents informed.
Mr. Bradford gave an overview of the parking lot improvements at Zion Lutheran Church, a private
lot that is co -used by users of Burnes Park. The City is providing engineering and storm water
treatment and Zion Lutheran is paying for the paving and striping of the lot. Mr. Bradford explained
parking lot use during construction and that staff is developing a parking lot agreement with Zion
Lutheran Church.
Mr. Bradford gave an overview of Bolten & Menk, design and construction services fee, project
schedule and timetable.
Council Member Halverson moved and Council Member Youakim seconded a motion to- adopt
Resolution 2013-073, Resolution Approving Engineering Agreement, 2014 Hobby Acres Street
Improvements. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
4. Adopt Resolution 2013-074, Requesting Advance of State Aid Funds for Shady Oak Road
Improvements; (CR 2013-120)
Mr. Bradford addressed the Council regarding an advance in state aid for the Shady Oak Road
improvement project. Cities are allowed to borrow from future road construction allocations at no
interest fee to pay for a current project. Mr. Bradford explained the consequence for getting the
advance is that the City will not get the construction portion of our state aid payment until the
advance is paid off.
There was Council discussion regarding future road construction needs. Staff will work closely with
the Finance Director to ensure adequate funding for future Capital Improvement Projects.
Council Member Gadd moved and Council Member Cummings seconded a motion to adopt
Resolution 2013-074, Resolution Requesting Advance Payment from State Aid Account. A poll of
the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council
Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
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WKINI 6181,[41 U N 142 (111.`
• Holiday Tree Lighting at Downtown Park on Friday, November 29th at 6:15 pm
• Old Fashioned Holiday in Hopkins on Saturday, November 30th from 1-4 pm
• Next Council Meeting will be December 3rd
• Mayor Maxwell wished the Hopkins citizens a Happy Thanksgiving.
VI. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member Youakim
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:07 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Eugen . M well, Mayor
CO CIL MEMBERS
Kris ine A. Luedke, City Clerk
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