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02-03-2014 CCA regular meeting of the Hopkins City Council was held on February 3, 2014 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff inembers Elverum, Genellie, Harkess, Mornson, Reynolds, Specken, Stadler and City Attorney Kim Kozar. L CALL TO ORDER Mayor Maxwell called the meeting to order at 7:08 p.m. II. PRESENTATION 1. Citizen Award Chief Specken and Chief Reynolds presented the Citizen Award to Anne Friedheim for her life saving CPR efforts of her friend, Kelli Schnobrich. Chief Specken and Chief Reynolds presented the award to Ms. Friedheim and recognized the rescue personnel for their efforts. Ms. Friedheim and Ms. Schnobrich thanked the efforts of the emergency personneL Mayor Maxwell congratulated Ms. Friedheim for her fine example of citizenship. 2. Senator Ron Latz and Representative Steve Simon Senator Latz and Representative Simon updated the Council on the upcoming Legislative session. The major focus of the session will be on the bonding bill to cover infrastructure around the State of Minnesota. Senator Latz and Representative Simon discussed the state budget, minimum wage bill and SWLRT project. The SWLRT project is not included in the bonding bill but they discussed with Council alternative funding mechanisms far the project. There was Council discussion regarding federal funding and alternative financing of the SWLRT. Senator Latz and Representative Simon discussed the importance of long-term funding sources for the SWLRT and the need for alternative methods of transportation. Mr. Mornson discussed with Senator Latz and Representative Simon items of importance to the City of Hopkins including mitigation for loss of tax revenue from the SWLRT Operations and Maintenance Facility, increase far the Chemical Assessment funding, clarification of e-cigarette regulations and air quality renovations for ice facilities. 3. Update of the Southwest Twin Cities Beyond the Yellow Ribbon; Ms. Jocelyn Northenscold, Co-chairperson on the Steering Committee for Southwest Twin Cities Beyond the Yellow Ribbon, addressed the Council and gave an overview of the monthly meetings, educational components, showed an informational video, discussed resources available to community members and upcoming events. The next meeting is scheduled for Thursday, February 20 at 7 pm. The website is www.swtcbevoncitheyellowribbon.org. III. REPORT 1. Fourth Quarter Financial Report; (Memo) Ms. Harkess reviewed the Fourth Quarter Financial and Investment Report with the Council. Ms. Harkess explained that this is a pre-audit report and is subject to change as year-end work is completed. Ms. Harkess gave an overview of the 2013 General Fund revenues & expenditures, overview of 4r" Quarter Grants received totaling $1,518,831, 2013 Grants received totaled $1.997,000, comparisons to the past four years, the Special Revenue Fund revenues, expenditures & financial position, an overview of the Enterprise Fund revenues & expenditures and the cash & investment balance & earnings as of December 31, 2013. Ms. Harkess updated the Council regarding upcoming projects including the Financial Management Plan, Annual Audit, 2014 Bond sale for street improvements, Financial Software update and the utility rate study. City Council Minutes February 3, 2014 Page 2 There was Council discussion regarding the timing of the bond sale to assure a favorable rate. Ms. Harkess informed the Council that the City of Hopkins bond rating was recently upgraded to AA+. The bond rating upgrade is tied to strong redevelopment in the community and leadership by Council and staff to maintain a financially sound position. Staff will investigate the percentage of cities in Minnesota that have an AA+ bond rating. III. CONSENT AGENDA 1. Approve Minutes of the January 17, 2014 Goal Setting Meeting 2. Approve Minutes of the January 21, 2014 Council Meeting 3. Approve Minutes of the January 21, 2014 Work Session Following the Council Meeting 4. Ratify Checks Issued in the Month of January, 2014; (Memo) 5. Approve Resolution 2014-004, Supporting the Goals of the Move MN Campaign; (CR2014-012) 6. Approve Lot Improvement Agreement — Shady Oak Road; (CR2014-016) 7. Approve Resolution 2014-007, Appointing Hennepin County, Minnesota as agent with Respect to a Public Hearing Regarding Housing Developments and the Issuance of Revenue Obligations for the Benefit of Homeward Bound, Inc. (CR 2014-015) Council Member Halverson moved and Council Member Gadd seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. IV. NEW BUSINESS 1. Approve Resolution 2014-005, Ordering Feasibility Report, Hobby Acres Street & Utility Improvements; (CR 2014-013) Mr. Stadler gave an overview of the 2014 street and utility improvements in Hobby Acres and the metro-wide pavement failure problem due to commonly used asphalt mix in the late 1980's. Staff has investigated the utilities and storm water drainage and is planning some water main replacement, hydrant and valve work, sanitary sewer pipe lining and limited storm sewer system improvements. The water main replacement requires the need for water service replacements to nine homes, which will be assessed, to those properties. The city must follow the statutory requirement process for assessments and the first step is ordering of the feasibility report. Mr. Stadler gave an overview of the assessed properties and the two public meetings. There have been no concerns by the property owners. There was Council discussion regarding other areas of pavement concerns in Hopkins. Mr. Stadler stated that there are no other areas of pavement failure due to the asphalt mix in Hopkins. Hobby Acres was assessed for the original street improvement project and will not be assessed for this project except for the water service replacements, which are a 50/50 cost split with the nine property owners. Council Member Youakim moved and Council Member Halverson seconded a motion to adopt Resolution 2014-005, Resolution ordering the preparation of a feasibility report for Hobby Acres neighborhood street & utility improvements. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 2 City Council Minutes February 3, 2014 Page 3 2. Approve Resolution 2014-006, Accepting Feasibility Report & Ordering Public Hearing, Hobby Acres Street & Utility Improvements; (CR 2014-014) Mr. Waltman, Bolton Menk, Inc. Project Manager, presented the Feasibility Report regarding the Hobby Acres Street & Utility Improvement project. Mr. Waltman gave an overview of the project area, utility & storm sewer improvements, fire hydrant replacement, water main improvements, explanation of the pavement failure, project cost and schedule. Mr. Waltman gave an overview of the proposed assessments for the nine water service replacements. The neighborhood will be kept informed about the project with regular communication and concerns can be addressed with the on- site project representative, Mr. Nick Amtuccio. Mr. Waltman provided project contact information: Project Manager Mike Waltman mikewa(a�bolton-menk.com 612-221-6946 Resident Project Representative Nick Amatuccio nickam�a�,bolton-menk.com 612-965-3926 There was Council discussion regarding the length of the project, assessment interest rate and notification of assessed property owners. The road construction will not start in Hobby Acres until after the scheduled neighborhood-wide garage sale. The assessment will be a 5-year term at an interest rate of 3.87%. Council requested that staff follow-up the assessment notice to the nine property owners with a phone call. Council Member Gadd moved and Council Member Halverson seconded a motion to adopt Resolution 2014-006, Resolution Ordering Public Improvement Hearing, Hobby Acres Street & Utility Improvements, Project 2013-14. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve 2014 Goals and Strategic Plans; Mornson (CR 2014-0 l 1) Mr. Mornson gave an overview of the 2014 City of Hopkins Mission and Goals, mission statement, vision, 2014 goals, strategies and action items 2013 accomplishments, opportunities and 2014 projects. Council Member Halverson moved and Council Member Cummings seconded a motion to adopt Resolution 2014-002, affirming the City of Hopkins Mission Statement and adopting the 2014 Goals and Strategic Plan for the City of Hopkins. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. V. ANNOUNCEMENTS • Mayor Maxwell invited all residents to attend the Taste of Hopkins and State of the City event on Wednesday, February 5`�' at Hopkins Center for the Arts. • Home Remodeling Fair is Sunday, February 23, 2014, 10:30 am.-3:30 p.m. at Eisenhower Community Center. • Citizens Academy begins April 3, 2014. 3 City Council Minutes February 3, 2014 Page 4 Mr. Genellie addressed the Council regarding public information efforts to recruit Citizens Academy participants which include the city website, February Hopkins Highlights, Hopkins Connections email and announcements at the State of City event. The 2014 Citizens Academy will feature a new format including a tour of city facilities. IV. ADJOURNMENT There being no further business, Council Member Youakim moved and Council Member Cummings seconded a motion to adjourn the meeting. The meeting was adjourned at 8:35 p.m. Respectfully Submitted, Debbie Vold ATTEST: ��T/ '�G Eugene J. cwell, Mayor COUN �IL ME BERS �; i1�<�-� � � .,,.�.,,.. � � � ,�� (�� C�,��� � �i' j � ' �- Kristine A. Luedke, City Clerk �